AYSWARYA RAJ

• Work as part of a team to support the sales staff and assist with the co-ordination and participation in all activities carried out by a major international sales and marketing department
• Support in maintaining quality and technical integrity of pre-qualifications, presentations and marketing documents
• As required, assist with maintaining sales forecast and pre-qualification database and coordinate sales meeting internally, and with other divisions as required
• Assist in developing sales presentations
• Participate in related exhibitions/conferences
• Assist in conducting Proposals co-ordination for specific prospects
• This involves working closely with proposals staff under the direction of the designated sales lead or proposal manager
• Support general sales and marketing co-ordination for specific countries and clients as directed by senior sales staff
• Providing screening forms for prospect identification and decision to bid, for final review to senior management, while ensuring compliance with Company due diligence, business development and proposals process
• Coordination with branch offices and other Petrofac Divisions and geographical locations for organising
• Petrofac Events
• Exhibitions
• Provide input to marketing team for publicity processes including press releases, country profile, etc
• Support as required with the group’s corporate social responsibility activities
• Carry out other related duties as advised by the supervisor.

• Part of a team of engineers responsible to prepare most competitive Techno-Commercial proposal in compliance with the client’s requirements and technical specifications including assessment of risk
• Assist in preparing the proposal summary for the review of the supervisor including initial assessment of the technical, financial, schedule or any other unusual risks associated with a proposal and submit it to the management for the bid/no-bid decision
• Work closely and coordinate with company’s marketing and business personnel to develop timely, high-quality, and competitive proposals
• Oversee the development of proposals to ensure that the document is secure and compliant with solicitation requirements in keeping with company standards
• Facilitating the proposal review process and guiding production of the final draft
• Manage entry, update and cleanup of project, bid responsibility matrix, graphics, consultant data and client contact in the firm wide database
• Manage and assist with creative conceptualization of business proposals marketing materials by accurately proofreading and directing the layout, format, design, and presentation of proposals via word processing, data processing, and industry-specific software programs
• Coordinate to obtain critical un-priced commercial enclosures such as Bank Guarantees, Parent Company Guarantees, Power of Attorneys, Notarization, Local registration requirements etc
• From other departments
• Organize periodic progress review meetings with the proposal team, monitor progress of each activity and prepare action list/minutes of meetings and do the necessary follow up
• In addition, compile and issue clarifications and requests to the client and share client feedback in terms of scope, additional information etc
• With the team
• Troubleshoot issues for the Proposal Department to ensure proposal teams function smoothly and maintains virtual proposal repository on SharePoint
• Provide regular updates on the progress of proposals to the Management
• Manage assigned solicitations from inception through proposal delivery and official award determination, often under tight deadlines with guidance from Proposal Manager
• Assist in developing risk register and compile inputs and documents for Management Risk Reviews
• Provide support to prepare technical and commercial proposals as per client requirement and prepare responses to the client post bid queries for the review
• Perform all other duties and responsibilities as required for timely and quality Proposal Submission in accordance with Proposal Procedure and in compliance to the Tender requirements.

• Database development for implementing Computerized Maintenance Management Systems (CMMS) and continuous improvement in all necessary systems, processes and procedures relevant to the professional management of Maintenance and Integrity Strategy Projects
• Assisting CMMS Analysts in the successful delivery of CMMS related work within assigned Maintenance & Integrity project and working closely with CMMS Consultants to set up activities required utilizing databases, MS excel spreadsheets, etc
• Inform CMMS Analysts/consultants of deficiencies in any areas of development projects and other Maintenance & Integrity project related work that may impact on the quality and progress of project deliverables
• Creation and validation of Master Equipment List (MEL) by interpreting Piping & Instrumentation Diagrams, Process Flow, Electrical and Mechanical Drawings and Datasheet reviewing
• QA/QC of MEL (Master Equipment Lists) and Asset Registers
• Verify and conduct quality analysis of collected data to ensure the required quality before submitting new/updated data for client approval in CMMS

Projects worked on

• The Queensland Curtis Liquefied Natural Gas Project (QCLNG) in Australia (Phase 1 & 2) & QGC Brownfield (Phase 3)
• Included reading confidential PIDs and data sheets at client office in Brisbane
• Reviewing the progress of the MEL build
• Coordinating with the client office regarding the availability of the documents
• Setting a timeline for the delivery of the confidential data
• Conducting regular meetings on the progress of the project with the client team
• In Salah Gas Southern Fields Development Project (Phase 1) of Reg, Teg and Krechba
• Plutão, Saturno, Vênus and Marte (PSVM) of BP Exploration (Angola)
• Talisman Energy- CCU Project
• Gazprom, CPF Phase 1 at Badra Oil Field, Iraq
• Development of Maintenance & Inspection dossier

• Worked as a trainee under the Department of Automation Engineering
• Dealt with Office Management using Beams Project Management software, spreadsheets and databases, managing record filing systems etc.

• Conducting surveys to estimate consumer satisfaction level and QA/QC of completed questionnaires for final client solution