Sadia Jaffer
Dubai,UAE
Summary
Highly organized and detail-oriented Management Secretary with more than 4 years of experience supplying thorough, organized administrative support to senior executive team. Key support team member for events, shareholder activities and travel arrangements. Excellent track record managing administrative team.
Overview
12
12
years of professional experience
3
3
Certificates
4
4
years of post-secondary education
Work History
Management Secretary
Altaaqa Alternative Solutions Global FZE
Dubai
01.2018 - Current
- Performed comprehensive administrative services to all Directors and Group Leaders
- Directly report to CEO
- Effectively handled global travel arrangements for the executive team (airline, hotel, and limousine)
- Prepare documents for the visa requirement
- Arrange all covid - 19 related matters for travelling
- Manage and maintain the schedules for the Executive Management, obtaining and providing relevant information for scheduled appointments
- Maintained multiple management calendars
- Maintain strict confidentiality standards for all work-related information
- Manage multiple assignments and initiatives simultaneously and with exceptional organizational skills
- Maintain office correspondence
- Transcribed phone messages and relayed to appropriate personnel.
- Promoted team productivity by keeping supplies organized and well-stocked.
HR Representative/ Public Relation Officer
Altaaqa Alternative Solutions Global FZE
Dubai
06.2013 - 12.2017
- A Dynamic Professional with 5+ Years of Experience in HRM, Responsible for assisting the HR Manager with any given Human Resources and admin matters and for providing an effective and comprehensive support service to employees of the company
- Maintain and update ISO 9001:14001 employee’s records
- Register new Employees at HR MENA ME system and ensure joining arrangements are completed
- Adapt in handling day to day administrative activities in coordination with internal/ external departments
- Prepare Contracts, Contract Renewals and adjust in HRMS system
- Arrange, organize and maintain ‘P' Files for new and existing employees
- Prepare visa formalities and documents required for Employment or visit visa
- Responsible of providing safety measures as first aid warden
- Maintains the work structure by updating job requirements and job descriptions for all Positions
- Prepares employees for assignments by establishing and conducting orientation and
- Raining programs
- Process all types of Leave Applications and Rejoining in Out Look and HR MENA ME System
- Handling pay roll in HRMS
- Maintains professional and technical knowledge by attending educational workshops;
- Reviewing professional publications; establishing personal networks; participating in professional societies
- Completes human resource operational requirements by scheduling and assigning
- Employees; following up on work results
- Maintains human resource staff by recruiting, selecting, orienting, and training employees
- Planning, monitoring, and appraising job results
- Provide Administration support to senior Managers
- Prepare and manage correspondence, reports and documents
- Prepare travel vouchers, reservations and other related travel documents
- Maintains management guidelines by preparing, updating, and recommending
- Uman Resource policies and procedures
- Keeping past and current records
- Maintain the Leave Management System
- Assist Manager with the employees’ reviews and performance appraisal
- Maintains human resource staff job, results by counseling and disciplining employees
- JAFZA Experience (PRO):
- Visa, Passports, Labor Work Permit Cards for all Altaaqa Global Employees
- Documents related with Government Departments - Passport Office, Chamber of Commerce, Ministry of Foreign Affairs, JAFZA
- Respond to queries from Government Departments
- Submit and follow up Work Visa applications for all Altaaqa Global
Sales Executive
Takaful Emarat
Dubai, UAE
06.2012 - 05.2013
- Managing the sales process for new prospects, from initial contact through to closure
- Dealing with customer enquiries face to face, over the phone or via email
- Contacting prospective customers and discussing their requirements
- Developing & maintaining successful business relationships with all prospects
- Identifying what customers want
- Planning and organizing the day to ensure all opportunities are maximized
- Develop and consistently meet and frequently exceed the financial objectives of represented clients
- Assess risk tolerance and investment/ risk-management goals to recommend solutions optimally suited to client’s needs
- Provide sound financial, insurance and wealth-management service to protect client assets and grow the net worth of their respective portfolio.
HR Executive
Interflow Communication Pakistan
01.2010 - 03.2012
- Maintains and enhances the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices
Education
Masters of Science -
University of Karachi
01.1993 - 01.1995
Bachelor of Science -
University of Karachi
01.1990 - 01.1992
Masters of Business Administration - Marketing, Technology
Preston University of Management Science
01.2019 - 01.2001
Skills
Travel coordination
Documentation and reporting
Administrative support
Business administration
Scheduling and calendar management
Project planning
Business correspondence
Recordkeeping
Microsoft Office – Outlook
MENA ITech HR systems
Additional Information
- A high standard of professionalism in my work The ability to remain calm and objective in all situations The ability to quickly identify and resolve client problems Able to work autonomously and in a team environment
Accomplishments
Work with C-Suite Executives
Design and Installation of indoor plants for our new facility
Certification
CAP - Certified Administrative Professional
Timeline
Masters of Business Administration - Marketing, Technology
Preston University of Management Science
01.2019 - 01.2001
Management Secretary
Altaaqa Alternative Solutions Global FZE
01.2018 - Current
HR Representative/ Public Relation Officer
Altaaqa Alternative Solutions Global FZE
06.2013 - 12.2017
Sales Executive
Takaful Emarat
06.2012 - 05.2013
HR Executive
Interflow Communication Pakistan
01.2010 - 03.2012
Masters of Science -
University of Karachi
01.1993 - 01.1995
Bachelor of Science -
University of Karachi
01.1990 - 01.1992