Mustaq Ahmed
Dubai
Summary
Organized Administrative Assistant with 2+ years of experience in executive support, calendar management, and document handling. Skilled in data entry, meeting coordination, and travel logistics, with a strong focus on accuracy, confidentiality, and improving office efficiency.
Overview
3
3
years of professional experience
Work History
Administrative Assistant
Odinschool Ed-tech PVT LTD
06.2023 - 12.2025
- Managed executive calendars, scheduled meetings, and coordinated appointments to ensure efficient time management and smooth daily operations
- Prepared and formatted professional reports, business correspondence, presentations, and emails using MS Word, Excel, PowerPoint, and Outlook
- Maintained accurate digital and physical filing systems, ensuring easy retrieval and compliance with recordkeeping policies
- Handled inbound and outbound phone calls, emails, and official correspondence while maintaining a professional communication standard
- Coordinated domestic and international travel arrangements, including flight bookings, accommodation, itineraries, and expense documentation
- Performed data entry and maintained databases with high accuracy to support operational and reporting requirements
- Assisted with budgeting processes, invoicing, expense tracking, and reconciliation in coordination with finance teams
- Ordered office supplies, managed inventory levels, and liaised with vendors to ensure uninterrupted office operations
- Ensured compliance with organizational policies, procedures, and confidentiality standards
- Provided administrative support to senior management, including document preparation, meeting coordination, and follow-ups
- Handled confidential and sensitive information with discretion, adhering to data protection and privacy regulations
- Administrative & Executive Support
- Calendar, Meeting & Schedule Management
- Document Preparation & Professional Correspondence Data
- Entry, Record Keeping & Database Management
- File Management (Digital & Physical Records)
- Travel Coordination & Logistics Management
- Expense Tracking, Invoicing & Budget Assistance
- Vendor Coordination & Office Supplies Management
- MS Office & Google Workspace Proficiency
- Confidential Information Handling & Policy Compliance
Education
B.com - Computer Applications
Little Flower Degree College
12.2023
Skills
Calendar Management
Languages
English
Hindi
Telugu
Urdu
Achievements Awards
- Employee of the Month - Recognized for consistent administrative excellence and reliability.
- Certificate of Appreciation - Awarded for dedication, professionalism, and teamwork.
- Excellence in Office Administration - Recognized for organizational skills and attention to detail.
Timeline
Administrative Assistant
Odinschool Ed-tech PVT LTD
06.2023 - 12.2025
B.com - Computer Applications
Little Flower Degree College