Mustaq Ahmed
Dubai
Summary
Organized Administrative Assistant with 2+ years of experience in executive support, calendar management, and document handling. Skilled in data entry, meeting coordination, and travel logistics, with a strong focus on accuracy, confidentiality, and improving office efficiency.
Overview
3
3
years of professional experience
Work History
Administrative Assistant
Odinschool Ed-tech PVT LTD
06.2023 - 12.2025
- Managed executive calendars, scheduled meetings, and coordinated appointments to ensure efficient time management and smooth daily operations
- Prepared and formatted professional reports, business correspondence, presentations, and emails using MS Word, Excel, PowerPoint, and Outlook
- Maintained accurate digital and physical filing systems, ensuring easy retrieval and compliance with recordkeeping policies
- Handled inbound and outbound phone calls, emails, and official correspondence while maintaining a professional communication standard
- Coordinated domestic and international travel arrangements, including flight bookings, accommodation, itineraries, and expense documentation
- Performed data entry and maintained databases with high accuracy to support operational and reporting requirements
- Assisted with budgeting processes, invoicing, expense tracking, and reconciliation in coordination with finance teams
- Ordered office supplies, managed inventory levels, and liaised with vendors to ensure uninterrupted office operations
- Ensured compliance with organizational policies, procedures, and confidentiality standards
- Provided administrative support to senior management, including document preparation, meeting coordination, and follow-ups
- Handled confidential and sensitive information with discretion, adhering to data protection and privacy regulations
- Administrative & Executive Support
- Calendar, Meeting & Schedule Management
- Document Preparation & Professional Correspondence Data
- Entry, Record Keeping & Database Management
- File Management (Digital & Physical Records)
- Travel Coordination & Logistics Management
- Expense Tracking, Invoicing & Budget Assistance
- Vendor Coordination & Office Supplies Management
- MS Office & Google Workspace Proficiency
- Confidential Information Handling & Policy Compliance
Education
B.com - Computer Applications
Little Flower Degree College
12.2023
Skills
Calendar Management
Meeting Management
Schedule Management
Document Preparation
Professional Correspondence
Data Entry
Record Keeping
Database Management
File Management
Travel Coordination
Logistics Management
Expense Tracking
Invoicing
Budget Assistance
Vendor Coordination
Office Supplies Management
MS Office Proficiency
Google Workspace Proficiency
Confidential Information Handling
Policy Compliance
Languages
English
Hindi
Telugu
Urdu
Achievements Awards
- Employee of the Month - Recognized for consistent administrative excellence and reliability.
- Certificate of Appreciation - Awarded for dedication, professionalism, and teamwork.
- Excellence in Office Administration - Recognized for organizational skills and attention to detail.
Timeline
Administrative Assistant
Odinschool Ed-tech PVT LTD
06.2023 - 12.2025
B.com - Computer Applications
Little Flower Degree College