ALLEN LUNIZA

Contracts Admin

• Update existing client and contractor's contractual terms, draft new ones, as well as suggest amendments whenever necessary.
• Sending communications to Contractors and In-House employees on contractual matters including On-Boarding procedures.
• Handling the registration and creating new supplier portals when required.
• Maintaining organization's Recruitment CRM in terms of adding the deals and ensure compliance.

HR Support

• Supports human resources processes by conducting orientation, maintaining records and information in HR CRM.

Visa Specialist

• Processes new work permit and residency including renewals and cancellation through MOHRE and Immigration system
• Handling other Government Portals
• Deals with consulates and embassies for other countries visa application.

Day to day Admin duties

• Includes renewals of Trade License, Chamber of Commerce, Lease Agreement and other yearly subscriptions.
• Support IT related queries and escalate if needed to Onsite and Offsite IT support
• Travel and Accommodation Administration
• Booking flights for new hires, leavers, assignees and transfers into the region
• Manages Corporate Credit card
• Ensuring all Client invoices are distributed in a timely and professional manner to ensure payment to RPI is received on time;
• Managing Petty Cash

• CARRIBOU COFFEE
• Provided day-to-day HR administrative support and contributed to long‐term development of HR functions especially during the initial period of recruitment, development and growth; transferred employee data and other related documents into HR system and maintained respective files for accurate and complete records
• Provided assistance to country manager; arranged meetings and appointments; provided assistance to all departments in their daily operations; received calls and responded to queries
• Administered distribution of official memo for staff; organized and booked air tickets for incoming new staff and those going on vacation; supervised and trained office boy to organize the office and replenish kitchen supplies
• Functioned as document controller for all branches; handled documents such as trade license and lease agreements and ensured all important documents were protected for easy retrieval; acted as courier for documents and ensured they were sent to proper department
• Processed visa applications including free zone, TECOM and MOL; assisted PRO with all necessary documents; provided services to employees such as safekeeping and releasing of passports
• Assisted project department in developing the fit-out contract and other necessary documents for opening a new branch.

• Recorded all data on finished products; input data for exporting
• Maintained detailed and accurate records and data; resolved processing problems; ensured accuracy of data entered; verified and reviewed all information
• Provided technical assistance to staff when they encounter issues; ensured the efficiency of all operations
• Prepared the daily reports for the direct manager.

• Supervised 4 team members and managed the store branch
• Assisted customers in making IT product selections; developed and delivered informative sales presentations based on customer needs, through personal encounters and telephonic sales
• Improved store profitability through effective sales techniques; provided after-sales support and consistently addressed customers’ needs
• Attended IT product updates and seminars to be more knowledgeable about the new products to be sold
• Achieved target sales quota $ USD 66,000 per month for 4 consecutive years and qualified of out-country travel incentives.