Summary
Overview
Work history
Education
Skills
Personal Information
Custom
Timeline
Generic
ABBYGAILE CANDELARIA

ABBYGAILE CANDELARIA

Old Rayyan,Qatar

Summary

Offering strong organisational skills and ability to multitask in diverse environments.

Overview

15
15
years of professional experience
6
6
years of post-secondary education

Work history

Administrative Assistant

ExxonMobil Qatar Ltd
01.2022 - 05.2025
  • Company Overview: Upstream Oil & Gas
  • Reports to the Joint Interest Asset Manager – QatarEnergy LNG
  • Provides administrative support to the Asset, Technical, and the Drilling & Completions group
  • Managing and organizing schedules and calendars
  • Scheduling and coordinating events and workshops
  • Coordinates travel arrangements and accommodations for the team members business trips, and assists with their expense reporting
  • Handles correspondence – creation on PRs and vendor registration
  • Review and verify invoices related to the PRs
  • Process work requests (home office services requests) from Joint Ventures – QatarEnergy and QatarEnergy LNG
  • Assists Rig Supervisors working offshore with their time writings through the SAP CATS
  • Prepares time writing reports and obtain approval from JVs
  • Coordinates with Joint Ventures for processing of RLIC/MIC passes of our personnel whenever there is a scheduled visit, meeting, or Management visit at RLIC or MIC.
  • Organizing and maintaining filing e-filing system
  • Arrange catering services when required for workshops and meetings
  • Interacted professionally with clients providing excellent service at all times.

Administrative Assistant I

Qatar Petroleum
01.2015 - 01.2020
  • Company Overview: Learning & Development
  • Provide administrative and clerical works to the Assistant Manager and the Team.
  • Manages the calendar of the Assistant Manager and Heads to ensure that all meetings are effectively organized.
  • Assists in the recruitment of the organization’s newly sponsored students.
  • Collects and prepares documentation required before interviews.
  • Maintains effective filing and records.
  • Prepares memorandums, internal correspondence, and reports for internal departments and subsidiary companies.
  • Handles inquiries by phone and/or email and ensure that queries have been answered accurately.
  • Learning & Development

Department Secretary

Tadmur Holdings
01.2012 - 01.2015
  • Company Overview: IT Department
  • Provide administrative assistance to the IT Manager and the IT team.
  • Handle incoming & outgoing calls.
  • Coordinates and ensure that office procedures are implemented.
  • Manage IT Manager calendar and ensures that meetings and appointments has been attended.
  • Prepares timesheet and assist process of leave applications and coordinates with HR department for RP renewals and other processes required by the department members.
  • Data entry of Local and Supplier details in the system.
  • Prepares Local and/or foreign purchase orders as required by the department with the approval of the Manager.
  • Maintains effective filing of incoming and outgoing documents.
  • Prepares correspondence and daily reports as required.
  • IT Department

Secretary / Receptionist

El Doha Electromechanical Co.
01.2012 - 10.2012
  • Provides administrative function and assist to the technical office & the General Manager
  • Process letters, memorandums, reports, papers, minutes of meetings, and workshop materials.
  • Maintains accurate and up to date information using Excel.
  • Order and replenish departmental supplies, pamphlets, etc.
  • Use and understand various computer programs and office equipment.
  • Develop and maintain front line procedure manual.
  • Answer or redirect general inquiries in person, by telephone or e-mail.
  • Take and forward messages using multi-line telephone.
  • Distribute incoming mail and faxes.
  • Maintain orderly, confidential filing system for client files.
  • Schedule appointments of clients
  • Follow up suppliers for quotation requests.

Front desk Officer

Al Nakheel Hotel Doha
06.2011 - 12.2011
  • Answering inbound calls and directing them to proper designations.
  • Monitoring people who come in and out of the hotel premises.
  • Handle online and telephone bookings.
  • Maintains and organize guest files
  • Provide safe keep for important guest documents; passports, marriage certificates, ID, etc.
  • Check in and check outs guest and provide cashier functions
  • Answers and provides solutions to guest complaints
  • Assures staff schedule are properly implied
  • Reports to Hotel Manager and General Manager
  • Monitors use of supplies and equipment.
  • Handles petty cash and records use and issue receipts.

Office Assistant

Hotel Pontefino Batangas City
01.2010 - 12.2010
  • Company Overview: Housekeeping Department
  • Provide administrative assistance for the department.
  • Assists in making duty schedules for hotel staffs and interns.
  • Makes request letter for supplies and equipment needed by the department.
  • Makes endorsements for the following shifts.
  • Reports complaints to the Supervisor.
  • Makes inventory for hotel supplies.
  • Maintains and organize files.
  • Housekeeping Department

Education

Bachelor’s - Hotel & Restaurant Management

Batangas State University
Philippines
06.2006 - 04.2011

Secondary Education - High School

Philippine School Doha
Qatar
06.2010 - 04.2011

Skills

  • Cultural awareness
  • Interpersonal communication
  • Work ethics
  • Organisational proficiency
  • Stress resilience
  • Records management
  • Written correspondence
  • Event planning
  • Time-management
  • Administrative skills

Personal Information

  • Age: 35
  • Marital status: Married
  • Visa status: Husband’s Sponsorship

Custom

  • Mr. Omar Al-Dafaa, Head of Enrollment & Registration, Qatar Energy, omaraldafa@gmail.com
  • Mr. Abdel Karim Mansour, IT Manager, Tadmur Holdings, 5520-0117

Timeline

Administrative Assistant

ExxonMobil Qatar Ltd
01.2022 - 05.2025

Administrative Assistant I

Qatar Petroleum
01.2015 - 01.2020

Department Secretary

Tadmur Holdings
01.2012 - 01.2015

Secretary / Receptionist

El Doha Electromechanical Co.
01.2012 - 10.2012

Front desk Officer

Al Nakheel Hotel Doha
06.2011 - 12.2011

Secondary Education - High School

Philippine School Doha
06.2010 - 04.2011

Office Assistant

Hotel Pontefino Batangas City
01.2010 - 12.2010

Bachelor’s - Hotel & Restaurant Management

Batangas State University
06.2006 - 04.2011

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ABBYGAILE CANDELARIA