Abdul Shaik
Document Control Specialist
Dubai
Summary
A Document Controller with 13 years of GCC experience with proven ability to establish and maintain an affective filing and archiving system for paper documents and electronic documents and filing in accordance with company and archiving procedures.
My experience in the field of Construction/Real Estate with the Client, Project Management (PMC), International Engineering Consulting firms and Contractor within Design and construction stages of various Engineering Projects across the Middle East.
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
16
16
years of professional experience
4
4
years of post-secondary education
Work History
Document Controller Cum Project Coordinator
WSP Middle East
Dubai
06.2014 - Current
- Directly Reporting to the Project Director.
- Organize and coordinate Daily and Weekly Site Progress Meetings, conferences and travel arrangements if required.
- Using web-based software (Aconex, Proliance, SharePoint and Unifier), manage the uploading, downloading, registration and transmission of documents, submittals, drawings, letters, RFIs, WIR & MIRs etc.
- Record of Shop Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, NCRs, Contracts, LOAs, Payment Certificates, Specifications, Calculation and Progress Reports etc.
- Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
- Maintain registers of all receipts and issues or submissions of documents and correspondence.
- Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
- Ensure all project deliverables are stored at every revision in all relevant formats.
- Complete each task - process, transmit, attach electronic files do hard copy filing.
- Assist in preparing issuing project status/progress reports.
- Assist in project close-out handover/archiving activities.
- Ability to plan, organize and coordinate the Document Control Function in order to meet the needs of
- the projects and company’s quality requirements and timely deadlines.
- Assists personnel in locating and retrieving documents from archives and ensures their safe return. Liaise with Project Team and Client/Contractor personnel to ensure the receipt of complete documents. Updated drawings, specifications or other project documents in accordance with specific contract requirements.
- Shares documents through web-based FTP sharing tools such as ProjectWise, High-tail, WeTransfer, DropBox, etc.
- Collaborate and communicate with the project team, team leaders, and project manager.
- Assist team members the use of Aconex, Unifier, Proliance and BIM360, Maximo etc.
- Provide administrative assistance to the project team and Project Directors as requested.
- Overall responsible for the Document Control Department under the supervision of the Project director and monitor the day-to-day functioning of Document control department.
- Worked effectively in fast-paced environments
Document Controller
Royal Architects & Project Management
Abu Dhabi
10.2012 - 05.2014
- Reporting to Project Director.
- Using web-based software (ACONEX), I manage the uploading, downloading, registration and transmission of documents, submittals, drawings, letters, etc.
- Record keeping of received and sent letters to the various consultants and other contractors.
- Attending site progress / design minutes of meeting, take and type minutes and distribute the same to the concern parties.
- Provided support for document controls and worked with contract documents.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Managed technical documentation flow of engineering, project management and construction activities.
- Established and managed document distribution matrix and document control register.
- Provided support for document controls and worked with contract documents
Document Controller Cum Project Secretary
Al Nasser Properties & General Contracting
Abu Dhabi
05.2010 - 10.2012
- Reporting to General Manager & Contracting Manager.
- Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel. Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
- using a variety of software packages, such as Microsoft Word, Outlook, Power point, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
- Maintain updated records of all approved documents and drawings and their distribution clearly of various projects.
- Provide technical and clerical support to the department head, team leaders and Engineers.
- Prepare correspondence and accurate reports with little guidance and direction, and overall coordination of office administration.
- Prepare enquiries and LPO’s as requested and when required and following-up on pending issues.
- Ran errands and provided general office support in a professional environment.
- Demonstrated leadership skills in managing projects from concept to completion.
- Gained extensive knowledge in data entry, analysis and reporting.
- Proven ability to develop and implement creative solutions to complex problems.
- Acted as a team leader in group projects, delegating tasks and providing feedback
Administrative Assistant Cum Document Controller
International Trading & Development Company
Doha
06.2006 - 01.2010
- ■ Directly reporting to Head of the Department (Engineering Manager)
- ■ Drafting correspondence, including letters, emails, faxes and confidential communications.
- ■ Managing and maintaining an effective internal filing system for both hard copy and soft copy documents. Ensuring that confidentiality is maintained at all-time.
- ■ Continuous follow up with external parties to ensure that timely action is taken on all documents.
- Maintaining of log for all incoming and outgoing correspondence as required, Sort and update all incoming and outgoing correspondence, maintain the filing system according to the Company's procedures and in accordance with Client’s standards.
- Compiling and generation Weekly & Monthly Progress Reports summary of all projects.
- Prepare and maintain purchasing files, reports and quotations for comparison in order to determine the best bid among potential suppliers.
- Perform a wide variety of basic, repetitive, and routine office support duties.
- Carry out various clerical jobs such as typing, filing, photocopying and computer data entry, etc. as per the requirements of the concerned department.
Education
Bachelor of Science - Biology
Sri Venkateshwara University
India 06.2001 - 07.2004
Cisco Certified Network Associate (CCNA - Information Technology
MCTC Education Institute
Dubai 03.2018 - 11.2018
Skills
Microsoft Office
undefinedAdditional Information
Projects worked for:
➢ The Dubai Mall Fashion Avenue Expansion (M/s. WSP Middle East – Dubai)
➢ The Dubai Mall Fashion Atrium/Dome Expansion (M/s. WSP Middle East – Dubai)
➢ The Dubai Mall – LGF Food Court_Phase 2A Refurbishment (M/s. WSP Middle East-Dubai)
➢ The Dubai Mall-New DEWA Circular for Standby Generator (M/s. WSP Middle East – Dubai)
➢ The Dubai Mall-Time Out Market-Souq Al Bahar (M/s. WSP Middle East-Dubai)
➢ The Dubai Mall- Lower Ground Floor & Atrium Upgrade works (M/s. WSP Middle East-Dubai)
➢ The Dubai Mall-Gold Souk-Feasibility & Concept Design (M/s. WSP Middle East)
➢ Ibn Batuta Mall- Du Smart Stores Fit out Support (M/s. WSP Middle East)
➢ Dana Tower & Sara Tower at Doha Corniche (M/s. International Trade & Development Co. – Doha, Qatar)
➢ 3000 Villas-Emirati Housing Development at Jebel Hafeet, Al Ain (M/s. Royal Architect Project Management – Abu Dhabi)
➢ Presidential Sea Palace (M/s. Royal Architect Project Management – Abu Dhabi)
Timeline
Cisco Certified Network Associate (CCNA - Information Technology
MCTC Education Institute
03.2018 - 11.2018
Document Controller Cum Project Coordinator
WSP Middle East
06.2014 - Current
Document Controller
Royal Architects & Project Management
10.2012 - 05.2014
Document Controller Cum Project Secretary
Al Nasser Properties & General Contracting
05.2010 - 10.2012
Administrative Assistant Cum Document Controller
International Trading & Development Company
06.2006 - 01.2010
Bachelor of Science - Biology
Sri Venkateshwara University
06.2001 - 07.2004
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