Abhilash Kumar
Dubai
Summary
Highly organized Executive Assistant experienced in supplying thorough, organized administrative support to executive teams. Proactive collaborator for events, shareholder activities and travel arrangements. Excellent record for managing administrations with desired results.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Executive Secretary to Founder
Bioveda Action Research Company
12.2021 - 08.2022
- Calendar Management - Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled confidential information in professional manner.
- Coordinated travel arrangements and bookings for the founder.
- Collated and distributed agendas and minutes for all executive meetings.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Worked with senior management to initiate new projects and assist in various processes.
- Volunteered to help with special projects of varying degrees of complexity.
- Confidential hiring through various job portals, and external consulting firms.
- Issuing appointment letters, arranging de-brief meetings of all confidential hires and maintaining their records in HRIS.
Executive Secretary - Editorial
ABP News Network Pvt Ltd.
03.2007 - 11.2020
- Assisting Managing Editor in his daily activities which included Calendar management, scheduling his meetings, travels arrangements, and office management.
- Assisted in preparation of financial reports, budgeting and forecasting for executive office.
- Develop and maintain a well-organized filing system that permits ease of reference and rapid retrieval of information and documents.
- Conducting the new hire orientation program for Editorial Team, facilitating campus visit.
- Support the on-boarding of new staff joining the team.
- Issuing appointment, confirmation and relieving letters to the employees.
- Maintain appointment schedules, scheduling, coordinating and handling administrative part of meetings, providing necessary documentations, etc.
- Creation of PO/PR in SAP on regular basis and managing the purchase requisition & orders, processing vendor payments and vendor management.
- Interacting with Finance on expense reports for the processing of all invoices.
- Handling expense statements of editorial department
- Responding to complaint/ feedback mails from viewers - NBSA.
Officer- Documentation - Regulatory Affairs
Dabur Research Foundation
02.2005 - 03.2007
- Making all presentation slides for all meetings & conferences
- To draw up the agenda for organizing the internal meetings & conferences.
- Customer database maintenance
- Being part of the R&D Team, the profile provides support to scientists, documentation, presentations.
- Designing artworks for primary and secondary package labeling and package insert leaflet for ANDAs/ANDS/MAA Dossiers
- Submission in various software in different platforms
- Having knowledge of eDMS, eCTD and SPL submission to Regulatory Agencies.
- Be updated on the current/new requirements on regulatory labeling and filings.
Officer PMT Support
Panacea Biotec Ltd.
01.1998 - 02.2005
- Assisting GM Sales & Marketing team and providing administrative support to them on daily basis.
- Drafting query letters for all Product Managers, making circulars for all field staff.
- Drawing up the agenda for organizing the internal meetings & conferences.
- Scanning of visuals & pictures for Monograph & Literatures.
- Creating presentation slides for all meetings & conferences
- Making creative, and monograph booklets & all types of visual aids for our department.
- Making artworks for advertisements & literatures
- Designing of Print literatures like Clinical Monograph, Creation Booklet, Visual Aid Pages, Reference Folder, Literatures.
- Creating innovation product Logo’s for the literatures and advertisements.
- Designing Brand Name and Company Logo’s for the gifts.
- Generating sales data from NT Workstation.
- Making monthly sales data as per ORG & C-Marc
- Making daily correspondence and dispatching it.
Education
MBA - Human Resources Management
Calorx Teachers University
01.2014
Bachelor of Arts -
Calorx Teachers University
01.2012
High School Diploma -
Mahatma Gandhi University
Kerala03.1996
S.S.L.C -
Board of Secondary Education
01.1994
Skills
- Database Maintenance
- Spreadsheet Creation
- Master Calender Management
- Documentation and Reporting
- Report Preparation
- Administrative Support
- Project Planning
- Proficient in MS Office, Excel, Powerpoint, Word
Languages
English
Advanced (C1)
Hindi
Bilingual or Proficient (C2)
Malayalam
Bilingual or Proficient (C2)
Certification
- Diploma in Computers from NCCT
- Kerala DTP Course from MICS, Noida
- WEB Designing from MICS, Noida
Timeline
Executive Secretary to Founder
Bioveda Action Research Company
12.2021 - 08.2022
Executive Secretary - Editorial
ABP News Network Pvt Ltd.
03.2007 - 11.2020
Officer- Documentation - Regulatory Affairs
Dabur Research Foundation
02.2005 - 03.2007
Officer PMT Support
Panacea Biotec Ltd.
01.1998 - 02.2005
MBA - Human Resources Management
Calorx Teachers University
Bachelor of Arts -
Calorx Teachers University
High School Diploma -
Mahatma Gandhi University
S.S.L.C -
Board of Secondary Education
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