Highly organized Executive Assistant experienced in supplying thorough, organized administrative support to executive teams. Proactive collaborator for events, shareholder activities and travel arrangements. Excellent record for managing administrations with desired results.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Executive Secretary to Founder
Bioveda Action Research Company
12.2021 - 08.2022
Calendar Management - Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Handled confidential information in professional manner.
Coordinated travel arrangements and bookings for the founder.
Collated and distributed agendas and minutes for all executive meetings.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Updated spreadsheets and created presentations to support executives and boost team productivity.
Worked with senior management to initiate new projects and assist in various processes.
Volunteered to help with special projects of varying degrees of complexity.
Confidential hiring through various job portals, and external consulting firms.
Issuing appointment letters, arranging de-brief meetings of all confidential hires and maintaining their records in HRIS.
Executive Secretary - Editorial
ABP News Network Pvt Ltd.
03.2007 - 11.2020
Assisting Managing Editor in his daily activities which included Calendar management, scheduling his meetings, travels arrangements, and office management.
Assisted in preparation of financial reports, budgeting and forecasting for executive office.
Develop and maintain a well-organized filing system that permits ease of reference and rapid retrieval of information and documents.
Conducting the new hire orientation program for Editorial Team, facilitating campus visit.
Support the on-boarding of new staff joining the team.
Issuing appointment, confirmation and relieving letters to the employees.
Maintain appointment schedules, scheduling, coordinating and handling administrative part of meetings, providing necessary documentations, etc.
Creation of PO/PR in SAP on regular basis and managing the purchase requisition & orders, processing vendor payments and vendor management.
Interacting with Finance on expense reports for the processing of all invoices.
Handling expense statements of editorial department
Responding to complaint/ feedback mails from viewers - NBSA.
Officer- Documentation - Regulatory Affairs
Dabur Research Foundation
02.2005 - 03.2007
Making all presentation slides for all meetings & conferences
To draw up the agenda for organizing the internal meetings & conferences.
Customer database maintenance
Being part of the R&D Team, the profile provides support to scientists, documentation, presentations.
Designing artworks for primary and secondary package labeling and package insert leaflet for ANDAs/ANDS/MAA Dossiers
Submission in various software in different platforms
Having knowledge of eDMS, eCTD and SPL submission to Regulatory Agencies.
Be updated on the current/new requirements on regulatory labeling and filings.
Officer PMT Support
Panacea Biotec Ltd.
01.1998 - 02.2005
Assisting GM Sales & Marketing team and providing administrative support to them on daily basis.
Drafting query letters for all Product Managers, making circulars for all field staff.
Drawing up the agenda for organizing the internal meetings & conferences.
Scanning of visuals & pictures for Monograph & Literatures.
Creating presentation slides for all meetings & conferences
Making creative, and monograph booklets & all types of visual aids for our department.
Making artworks for advertisements & literatures
Designing of Print literatures like Clinical Monograph, Creation Booklet, Visual Aid Pages, Reference Folder, Literatures.
Creating innovation product Logo’s for the literatures and advertisements.
Designing Brand Name and Company Logo’s for the gifts.
Account Manager/ Client Relations Executive- Business Development at Damac- Staycae Vacations Home: Short Term Rental CompanyAccount Manager/ Client Relations Executive- Business Development at Damac- Staycae Vacations Home: Short Term Rental Company