ABHILASH T V

IMPORTS

• Mode Selection-Choosing between air and sea freight based on factors such as urgency, cost, and nature of goods.
• Transit Time-Air freight typically offers faster transit times compared to sea freight, making it suitable for time-sensitive shipments.
• Cost Consideration-Sea freight is generally more cost-effective for large shipments, while air freight tends to be pricier but faster. Based on requirement & urgency deciding the mode.
• Documentation- Verifying Both air and sea shipments require accurate documentation including commercial invoices, packing lists, and certificates of origin.
• Customs Clearance-Understanding and complying with customs regulations and clearance procedures in both exporting and importing countries.
• Insurance-Arranging appropriate insurance coverage to protect against loss, damage, or theft during transit.
• Tracking & Visibility- Utilizing tracking systems to monitor the movement of goods and provide real-time visibility to production & planning team.
• Warehousing & Distributions- Coordinating warehousing and distribution activities at the destination to ensure smooth onward transportation of goods.
• Risk Management- Identifying and mitigating risks associated with each mode of transportation, such as weather-related delays for sea freight or flight cancellations for air freight.
• Co-Ordination- With Supplier & Shipping Agents to ensure timely delivery of goods.
• Carrier Selection & Negotiation- Choosing reliable carriers with a proven track record for timely delivery and excellent service. Negotiating the freight rate with different carriers & Airlines.
• Supply Chain Efficiency- Integrating import logistics seamlessly into broader supply chain to minimize delays and optimize inventory management.
• Reports-Maintaining Weekly report for Import activities, Expenses & Inventory Level.
• Communication- E Mail & Telephonic commutation with all parties involved, including suppliers, freight forwarders, customs brokers, and customers.
• Continuous Improvement- Regularly reviewing and refining import logistics processes to enhance efficiency, reduce costs, and improve customer satisfaction.

EXPORTS

• Export Planning and Coordination-Coordinate with production, sales, and Planning teams to ensure timely and efficient export processes.
• Documentation and Compliance-Prepare and manage all necessary export documentation, including invoices, packing lists, bills of lading, and certificates of origin.
• Ensure compliance with international trade regulations and customs requirements.
• Customs and Regulations-Liaise with customs brokers and freight forwarders to facilitate smooth customs clearance.
• Transportation Management-Monitor shipment process, including tracking and resolving any issues that arise during transit.
• Customer Service-Maintain effective communication with customers regarding shipment status, delays, and any issues.
• Provide high-quality customer service to international clients.

EXPORTS

• Order Confirmation-Exporter and buyer agree on terms of sale, and exporter issues a proforma invoice.
• Preparation for Shipment-Prepares goods for shipment and creates packing list.
• Carrier Booking-Books space with a carrier and provides shipping instructions.
• Documentation Preparation-Prepares commercial invoice, packing list, and certificate of origin.
• Customs Filing-Files export declaration with local customs authority.
• Goods Handover-Hands over goods and documents to the carrier/Airline & checking the BL/HAWB based on buyer requirement.
• Advance Shipping Notice- Filling details/Uploading the documents to buyer portal & Sending the ASN to required time lime.
• Shipping and Delivery-Carrier transports goods to destination. Buyer uses documents to clear customs in the importing country.
• Payment Collection-Submits the necessary documents to the bank to receive payment under the terms of the TT or letter of credit.

INTERNATIONAL COURIER SHIPMENTS

• Verify Documentation: Ensure all required documents are accurately prepared and complete.
• Customs Clearance: Submit necessary documentation to customs authorities for pre-clearance if possible.
• Real-Time Tracking: Monitor the shipment using the carrier’s tracking system to keep tabs on its location and status
• Regular Updates: Maintain regular communication with the carrier to receive updates on the shipment’s status.
• Address Issues Promptly: Immediately address any issues such as delays, customs holds, or missing documents.
• Coordinate with Customs Broker: Work with a customs broker to facilitate smooth customs clearance and resolve any issues
• Provide Additional Information: Be prepared to provide additional information or documentation requested by customs authorities.
• Confirm Delivery: Verify that the shipment has been delivered to the recipient.
• Get Proof of Delivery (POD): Obtain a proof of delivery document from the carrier confirming the delivery details.
• Address Discrepancies: If there are discrepancies between the shipped and received goods, address them promptly with the carrier and the recipient.
• File Claims: In case of loss or damage, file claims with the carrier and insurance provider.
• Maintain Records: Keep detailed records of all documentation, communications, and transactions related to the shipment for future reference and compliance audits.