Abigail Pido

Logistics Management

· Receive all deliveries, shipments and associated documentation and records working to ensure operational document control

· Responsible for dispatch and shipping of equipment for projects, according to their associated manifests and transport documentation and delivery notes

· Responsible for all Air, Sea and Road Imports/Export Freights; obtaining quotations, booking, documentation, data entry, shipment tracking, and arranging deliveries.

· Ensuring Bill of Entries for each shipment is properly recorded and updated.

· Raising Purchase Orders, and ensuring invoices are timely submitted.

General Duties & Responsibilities

· Includes planning for logistics, drivers’ movement, repairs and maintenance

· Dispatch and return of Kit from jobs/Projects

· Monitoring of overdue items

· Fleet Management(Vehicle insurance, Branding Permit, Salik Recharge and Service and Maintenace)

· Provide support to Live Events, Venue Services, System Integrations, and Heads of Departments in addition to Procurement and Operations

· Control stocks for events use to ensure service and quality requirements are met.

Related Experience:

Project Coordinator

· Ensure the project is running smoothly, on time and on budget

· Main duties includes planning for logistics, engineers movement, repairs and maintenance

· Monitoring Engineers and logistics progress, location

· Ensure job and events reports are updated.

· Act as a point of contact and communicate project status adequate to all

· Generate reports for the clients and management perusal

· Create and maintain comprehensive documentations, plans, charts and reports

Procurement

· Liaise with Suppliers, request quotations, decide on Terms of Payments, and provide proper Purchase Orders.

· Plan, arrange, track and follow up on the delivery of the shipments according to client requirements.

· Communicates with suppliers, retailers, client, freight forwarders, etc. to achieve profitable deals and mutual satisfaction. d return of Kit from jobs/Projects

· Coordinates activities, resources, equipment and information

· Liaise with patients and partners to identify and define requirements

· Make sure that patients’ needs are met as the task evolves

· Prepare quotations, invoices, proposals, time frames, schedules and budget

· Monitor and track tasks, orders and workshop progress and handle any issues that arise

· Act as a point of contact and communicate project status adequate to all

· Generate daily and monthly reports

· Create and maintain comprehensive documentations, plans, charts and reports

· Establishes and maintains effective employee relations

· Participate in service as necessary in accordance with the requirements and practices of the Center

· Control stocks for daily use in the Center to ensure service and quality requirements are meet.

· Reports any patient comments and handling complaint and report it to the manager

· Conducts in the absence of the manager all administrative work required including

a. Attendance records

b. Duty roster

c. Manager and Revenue Logbook

· Attends all Department trainings and other assigned trainings.

· Performs related duties and special projects as assigned.

· Liaise with Suppliers, request quotations, decide on Terms of Payments, and provide proper Purchase Orders.

Schedule meetings with Suppliers and Business Partners on a quarterly basis to maintain good business rapport.

· Ensure that all arrival guest are being greeted

· Escort the guest and being directed to the cashier’s booth, following the company’s hallmarks and standard

· Perform front desk cashiering

· Adhere to policies and step by step procedures, particularly pertaining to payments, Cash Handling, Foreign currency Handling and credit policies

· Able to work in minimal supervision and can finish the task given work even under pressure

· Attend trainings as per departmental training plan

· Work to achieve the departments objectives in order to achieve targets and KPI’s

· Assist guest as they enter the park, responding to any inquiry from the guest

· Handles complains from the guest

· Conduct various audit procedures such as receivables and payable confirmation and operation procedures.

· Negotiate with Suppliers and IATA agents regarding terms and prices

· Schedule of Branch disbursements.

· Improve operational systems, processes and policies in support of organizations mission- specifically, support better management reporting, information flow business processes and organizational planning

· Setting goals and managing performance in an efficient manner ensuring that the objectives set by Flight Operations Management are completed in a timely manner.

· Ensuring that the highest level of productivity and optimal resource utilization are achieve without compromising on quality and compliance with regular policies.

· Maintaining a database of all training records and licenses as per requirement and compliance procedures, ensuring that they are up to date, error free and available for inspection at any given time

· Boosted branch sales by developing and deepening customer loyalty through incentive programmes.