Aditi Kapoor
Dubai
Summary
Accomplished Accountant and Payroll Specialist with extensive experience in consulting, shipping, medical, and engineering industries across the UAE and UK. Achieved 100% accuracy in weekly payroll processing, reconciliations in Xero, intercompany invoicing, and HMRC compliance at Ark People Consulting L.L.C. Streamlined financial reporting and bank reconciliations at Prime Tankers L.L.C., resulting in a 20% reduction in month-end closing times while maintaining VAT compliance and regulatory adherence. Recognized for strong analytical skills, precision, and a proactive approach that enhances financial accuracy, improves compliance, and supports organizational growth.
Overview
2026
2026
years of professional experience
Work History
Payment & Reconciliation Accountant
Ark People Consulting L.L.C
02.2025 - Current
- Processed weekly payroll with 100% accuracy, including salary calculations, statutory maternity pay, P45s, and child maintenance deductions.
- Applied and verified HMRC tax code notices in DSTN and My PAYE systems to ensure compliance.
- Reconciled accounts in Xero, uploaded Regent statements, and resolved discrepancies or unposted transactions.
- Generated and managed intercompany invoices, ensuring accurate allocation and settlement across group entities.
- Reviewed and actioned payslip audit requests, maintaining clear and timely communication with employees and stakeholders.
- Raised self-bill invoices for contractors and suppliers, ensuring proper processing and on-time payments.
- Identified and corrected pension errors; issued Smart Pension welcome and enrolment letters in line with UK pension regulations.
- Processed contractor payments and advances, managing fund availability and payment schedules.
- Locked payroll weekly post-processing to maintain data integrity, compliance, and reporting accuracy.
- Communicated proactively with cross-functional teams to meet payroll and accounting deadlines.
- Maintained up-to-date payroll, billing, and reconciliation records in Xero, ensuring audit readiness and financial accuracy.
Accountant
Prime Tankers L.L.C, Dubai, United Arab Emirates (Shipping Industry)
09.2022 - 01.2025
- Managed day-to-day accounting processes and ensured financial accuracy.
- Processed and verified invoices for shipping services, maintaining compliance and accurate records.
- Prepared payments to vendors and maintained communication regarding billing inquiries.
- Reconciled accounts payable transactions and monitored payment schedules.
- Documented financial transactions, gathered information, and closed books.
- Maintained accurate vessel-related financial records, including fuel, port charges, crew expenses, and operational costs.
- Managed accounts receivable, posting customer invoices and receipts.
- Analysed aged payables and receivables, recommending payments and collections.
- Monitored debtor aging and coordinated with sales team for overdue accounts.
- Closed sub-ledgers and general ledger monthly.
- Handled intercompany transactions, petty cash, staff advances, and payroll processing.
- Processed crew salaries and ensured accurate calculations of wages.
- Finalized accounts and processed AR invoices.
- Coordinated with banks for fund transfers and ensured timely supplier payments.
- Prepared and reviewed tax calculations, returns, and payments.
- Ensured VAT compliance and provided training on VAT implications.
Accountant
Madawina Medical Company, Dubai, United Arab Emirates
10.2020 - 08.2022
- Prepared financial documents: invoices, bills, accounts payable/receivable.
- Ensured timely invoicing and collections from hospitals.
- Managed payroll and followed up on payments.
- Completed regular financial reports and assisted with budgets.
- Conducted bank reconciliations and processed supplier payments.
- Coordinated internal and external audits.
- Verified account balances, bank deposits, and rectified discrepancies.
- Managed day-to-day transactions and office expenditures.
- Assisted finance team with budgets, records, and statements.
- Maintained electronic and physical filing systems.
- Updated accounts receivable/payable and performed reconciliations.
- Ensured VAT compliance and handled VAT-related queries.
Accountant
Ismat Engineering, Sharjah
- Entered daily accounting data into ERP/Excel, including sales, purchases, expenses, and project details.
- Maintained document filing for tax invoices, sales/purchase orders, and scanned records.
- Handled daily cash functions, payroll, budgeting, and banking reconciliations.
- Streamlined month-end closing processes, reducing time spent on financial reporting.
- Improved financial records for business decision-making. Managed payroll processing, WPS, deductions, staff loans, and pay slips.
- Reconciled supplier/customer accounts, inventory, and bank statements.
- Processed supplier invoices and followed up on receivables.
- Prepared and submitted expense reports.
- Reviewed aged payables for cheque preparation and payments.
- Assisted in preparing financial statements and monitored customer credit applications.
Accountant
Sea Star Shipping Company, Sharjah, United Arab Emirates
12.2019 - 03.2020
- Prepared and issued invoices, liaising with customers on billing issues.
- Managed and inputted invoices and supplier data in Excel.
- Maintained records of employees, crew members, and import/export certificates.
- Reviewed and adjusted invoices in the billing system.
- Communicated with the director of wholesale, sales reps, and customers.
- Reconciled customer accounts and generated request letters.
- Interfaced whole sale system with general ledger monthly and reconciled sales journal.
- Reconciled general ledger accounts, including cash, accounts receivable, and purchases.
HR Assistant (Internship)
QM Promotions & Events, Dubai
01.2019 - 11.2019
- Documented HR records, maintaining confidentiality.
- Managed office supplies, mail distribution, and invoice processing.
- Screened resumes to identify qualified candidates.
- Updated HRIS database, ensuring data accuracy.
- Provided administrative support and maintained personnel records.
- Managed HR databases and assisted in payroll preparation.
- Coordinated new employee orientation and training programs.
- Assisted recruiters with job postings and resume processing.
- Created reports for senior management.
Education
ACCA -
Lakshaya
Dubai, United Arab Emirates08-2025
MBA - Operation And Finance
Manipal University - Dubai
Dubai, United Arab Emirates04.2022
BBA - Human Resources Management & Finance
Cromwell UK International College
Dubai, United Arab Emirates01.2019
High School Diploma - High School Diploma
NES National Educational Society Commerce
Mumbai06.2016
Skills
- Accounts Payable (AP) Management
- Accounts Receivable (AR) Management
- Payroll Processing & AdministrationPayroll processing expertise
- Bank Reconciliation
- Bookkeeping & General Ledger Management
- Tax Preparation & Filing (VAT, HMRC, Corporate Tax)
- Financial Reporting & Analysis
- Budgeting & Forecasting
- Intercompany Transactions
- Audit Preparation & Compliance
- Xero
- Oracle
- QuickBooks
- Tally ERP 9
- MS Office Suite (Excel, Word, PowerPoint)
- DSTN & My PAYE (Payroll Systems)
- Audit processes
Timeline
Payment & Reconciliation Accountant
Ark People Consulting L.L.C
02.2025 - Current
Accountant
Prime Tankers L.L.C, Dubai, United Arab Emirates (Shipping Industry)
09.2022 - 01.2025
Accountant
Madawina Medical Company, Dubai, United Arab Emirates
10.2020 - 08.2022
Accountant
Sea Star Shipping Company, Sharjah, United Arab Emirates
12.2019 - 03.2020
HR Assistant (Internship)
QM Promotions & Events, Dubai
01.2019 - 11.2019
Accountant
Ismat Engineering, Sharjah
ACCA -
Lakshaya
MBA - Operation And Finance
Manipal University - Dubai
BBA - Human Resources Management & Finance
Cromwell UK International College
High School Diploma - High School Diploma
NES National Educational Society Commerce