JENNIFFER ATUHAIRE
Dubai,DU
Summary
An accomplished Executive Assistant (PA) providing high-level confidential business support in fast paced, changing environments including managing the overall schedule, international travel arrangements, expenses and internal liaison on the superiors' behalf.
Assertive with the ability to work under pressure and make independent decisions while managing simultaneous tasks with a high level of integrity and confidentiality. The ability to adapt quickly has been a key factor in succeeding as an assistant and the extensive skills at technology which has been a great factor in executing the expected roles successfully.
Overview
8
8
years of professional experience
Work History
Executive PA to the MD & VP
Ceeport Marine Services
03.2023 - Current
- Extensive international travel arrangements, negotiating best rates through various partners in travel while ensuring seamless & high-end experience. The MD travels half of the year.
- Managing important relationships: VIP clients, subcontractors as my executives are always out of the country.
- Organising international calls across different time zones as well as conference calls with 10+ participants
- Facilitating executive board meetings, creating meeting agendas and materials to facilitate effective discussions. Coordinating schedules and appointments, taking into account optimal timing
- Gatekeeper, screening phone calls, enquiries, and handling them as appropriate on the executives' behalf.
- Researching, prioritizing, and following up on 100% of incoming issues and concerns addressed to the executives and determining the appropriate course of action
- Shipping several large international orders (ships/boats spare parts) across countries of up to $250,000
- Overseeing the organization's petty cash, handling credit card expenses, cash transactions, bank transfers, and preparing financial/expense reports.
- Coordinating investment trips for the MD and the VP.
Private PA (Temporary)
Private UHNW Family
08.2022 - 02.2023
- Handled the principal's family requests, appointments and ad hoc errands.
- Arranged property and real estate viewings locally and abroad.
- Managed household budgets, ensuring all invoicing was in adherence to internal procedures.
- Ensured sufficient stock of everything in the house, making sure the household is run efficiently.
- Travel arrangements for the principal, family and private staff for up to six people on a single booking.
- Handled health insurance claims and kept an up-to-date record along with all other relevant family documents.
- Prepared confidential reports, proposal emails, letters and sensitive presentations on behalf of the Principal.
- I worked hand in hand with the household staff to make sure that all the operations in the household were lawless.
- Liaised with the lawyers, property managers and stakeholders to make sure that the business operations were running flawlessly.
- Purchased gifts and arranged personal shopping appointments.
Cafe Manager
Karakna Geer Cafe - Arabic Cuisin
09.2019 - 10.2021
- Managed the cafe operations by coordinating all the departments efficiently to maximize monthly profits and customer satisfaction
- Enhanced team productivity through effective scheduling, task delegation, and performance evaluations.
- Expanded menu offerings to cater to diverse dietary preferences, enhancing overall customer satisfaction rates.
- Managed financial responsibilities effectively, including budgeting, forecasting, and cash handling procedures.
- Trained cafe employees to consistently exceed customers' expectations and provide superior service.
- Improved efficiency, sequence of service, and order expediting in the dining area
- Kept the facility compliant with health codes, sanitation requirements, and municipality license regulations.
Executive Assistant to the Managing Partner
H&G Advocates (est. 1903 As Hunter & Greig)
09.2016 - 08.2019
- Coordinated trial exhibit by organizing materials, writing documentation, and preparing digital materials and displays
- Ensured compliance with corporate policies and procedures through thorough review of internal documentation and implementation of best practices in record keeping.
- Conferred with clients and other involved parties to gather and track case information
- Reviewed and analyzed government and judicial structures, as well as arbitration concepts and negotiation techniques
- Drafted, reviewed, and revised legal documents, correspondence, and reports under the direction of the managing partner
- Oversaw the execution of legal formalities, like notarizing documents, submitting filings to the court, and ensuring compliance with deadlines and procedural requirements.
Education
Bachelor's Degree in Information Technology -
Kampala University
Kampala, Uganda03.2016
Skills
- International travel: Including processing visas, arranging ground transport, hotel booking ensuring high level of service and logistics
- Communication skills: With high net worth individuals, government officials, clients, family members tailoring my approach/communication appropriately
- Event management: Planning company and family events from initial to execution to ensure satisfaction
- Technical skills: Using finance software & processing TAX returns, expense reconciliation, drafting documents/presentations
- HR & onboarding: Staff management, including processing visas, WPS, drafting contracts, insurance & training Recruiting, securing licenses & bank accounts
- Leadership: Leading heads of department/household staff in absence of my superiors
- Flexibility: Providing out-of-hour support, last minute travel changes promptly, willing to travel out of the country
- Transferable skills: Applying my transferable skills across-sector with experience in private household PA, real estate, hospitality, legal and marine sectors
Leadership Capabilities
- My purpose and values build strong relationships; explores opportunities for impact
- Understands expectations and demonstrates personal accountability for on-track performance
- Actively focuses on developing effective communication and relationship-building skills
- Understands how my daily work adds value to my superiors' goals and contributes to the business
Timeline
Executive PA to the MD & VP
Ceeport Marine Services
03.2023 - Current
Private PA (Temporary)
Private UHNW Family
08.2022 - 02.2023
Cafe Manager
Karakna Geer Cafe - Arabic Cuisin
09.2019 - 10.2021
Executive Assistant to the Managing Partner
H&G Advocates (est. 1903 As Hunter & Greig)
09.2016 - 08.2019
Bachelor's Degree in Information Technology -
Kampala University
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