Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Hi, I’m
AHLEM HENCHIRI
EXECUTIVE ASSISTANT TO C-LEVEL
Dubai,UAE
Summary
Overview
12
years of professional experience
4
years of post-secondary education
4
Languages
Work History
Grandweld Shipyards ServicesDubai, UAE
Executive Assistant to the General Manager
08.2021 - Current
Job overview
- Acting as the point of contact between the executives and internal or external colleagues.
- Organizing meetings and booking meeting rooms.
- Handling correspondence directed to managers.
- Accurately recording minutes from meetings.
- Taking dictation and minutes and writing them up subsequently.
- Producing reports and presentations.
- Maintaining the current filing and database system, and looking for ways to improve current systems.
- Preparing reports, memos, invoices letters, and other documents.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Filling and retrieving corporate records, documents, and reports.
- Provide general administrative support.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Used PowerPoint to format visual presentations for speeches and meetings.
- Screened phone calls, emails, mail and visitors to route and resolve information requests.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Electromecha International ProjectsDubai, UAE
CEO's Executive Assistant & Office Manager
04.2020 - 07.2021
Job overview
- Serve as the primary administrative support to the CEO , with wide variety of responsible and confidential administrative duties.
- Provide "gatekeeper" and "gateway" roles, providing a bridge
for smooth communication between the CEO and stuff, demonstrating leadership to maintain credibility, trust, and support with the executives. - Managing CEO’s office protocol & welcoming process for the VIP’s Guests.
- Prepare and manage CEO internal and external agenda.
- Arranging CEO travel and logistics.
- Manage all aspects of the organization's office services.
- Draft letters, personal correspondence, presentations and official internal communication and ensure documents and reports are up to date before submittal to the Board.
- Serve as the primary point of contact for internal and
external constituencies on all matters pertaining the CEO, including those of a highly confidential or critical nature. - Completes projects by assigning work to appropriate staff, including the executive team, on behalf of the CEO.
- Exceeded goals through effective task prioritization and great work ethic.
- Manage and maintain organization distribution list and support cross-organization communication and events.
Al Hathboor GroupDubai, UAE
Executive Assistant to the General Manager
09.2017 - 03.2020
Job overview
- Maintain GM's office systems, including data management and filing.
- Maintain records of the GM's contacts.
- Assist GM in researching and following up with the action on matters which fall within the GM's
- Responsibility – chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports, and presentations for the Director.
- Organize meetings and ensure that the GM is well prepared for those meetings, preparing agendas, pre-meeting briefings, and meeting papers.
- Assist/support GM, Operation Manager & Production Manager in arranging funding partners and other events.
- Supervise all Trust incoming/outgoing mail.
- Any other duties as may reasonably be required by the GM.
Orange TelecomTunis, Tunisia
Trilingual Executive Assistant to the GM
07.2012 - 07.2016
Job overview
- Managing diaries and organizing meetings and appointments, open controlling access to the manager/executive.
- Being with the GM in most of his meetings to assist and facilitate communication through translation in french & english language mainly.
- Handle confidential documents ensuring they remain secure.
- Reminding the manager/executive of important tasks and deadlines.
- Managing databases and filing systems.
- Implementing and maintaining procedures/administrative systems.
- Coordinate, create, edit, and assemble slides for presentations and provides assistance with collecting and effectively presenting Executive- level information.
- Well managed and effective office operations, systems and procedures facilities teamwork and the work of the office.
- Developed team communications and information for meetings.
- Prepared variety of different written communications, reports and documents.
Education
FACULTY oF ARTS AND HUMAN SCIENCESTunisia
High School Diploma
09.2008 - 07.2012
University Overview
National Diploma in English language and civilization.
ESP ( English for Specific Purposes ) Included, which is considered as business English.
Skills
Confidentiality
Hobbies:
Hobbies:
- Horse Riding.
- Cycling.
- Tennis.
Timeline
Executive Assistant to the General Manager
Grandweld Shipyards Services
08.2021 - Current
CEO's Executive Assistant & Office Manager
Electromecha International Projects
04.2020 - 07.2021
Executive Assistant to the General Manager
Al Hathboor Group
09.2017 - 03.2020
Trilingual Executive Assistant to the GM
Orange Telecom
07.2012 - 07.2016
FACULTY oF ARTS AND HUMAN SCIENCES
High School Diploma
09.2008 - 07.2012
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