Microsoft Office
AHMED ORABY
Event Organizer (PR) & Government Relations
Abu Dhabi
Summary
Experienced Event Organizer with 8 years of expertise in Public Relations (PR), Government Relations, and Protocol & Delegation Management. Specializes in planning and executing high-profile events, managing government relationships, and ensuring adherence to formal protocols. Skilled in stakeholder engagement, enhancing organizational visibility, and delivering seamless event experiences aligned with international and diplomatic standards. Successfully organized government and corporate events with hundreds of delegates, including ministers, ambassadors, and industry leaders. Proven record of securing sponsorships and partnerships, generating significant funding. Led a team to flawlessly execute a multi-day international conference, earning recognition for impeccable execution and extensive media coverage.
Overview
19
19
years of professional experience
4
4
years of post-secondary education
Work History
Event Organizer (PR) & Government Relations
Arab Mountry Found (AMF)
05.2017 - Current
- Company Overview: (international financial organization)
- Develop and execute comprehensive PR strategies and communication campaigns
- Manage end-to-end planning of corporate events, meetings, conferences, and workshops, coordinate with international delegates and VIP guests
- Plan, organize, and execute events for up to [400] attendees, including meetings and conference
- Manage event budgets of up to $[150,000], achieving an average cost reduction of 15% through strategic planning and vendor negotiations
- Develop and maintain timelines to ensure smooth execution of events, meeting client goals and expectations
- Coordinate with cross-functional teams, including marketing, catering, and AV staff
- Oversee risk assessments and ensure compliance with all health, safety, and legal regulations
- Conduct post-event evaluations to gather feedback and improve future event outcomes
- Monitored event setup and teardown activities, ensuring compliance with timelines and standards
- Maintained relationships with key vendors, securing discounts, and high-quality services
- Handled on-site troubleshooting and resolved issues promptly to maintain event flow
- Assisted with attendee registration, seating arrangements, and event schedules
- Created marketing materials and managed social media campaigns to drive event attendance
- Coordinate VIP services at airports
- Contracting translators for events
- Arrangements photographers
- Organizing tours for guests (upon request)
- Manage visa applications and coordinate logistical arrangements such as travel tickets and hotels and limousine (UAE Protocol application)
- Communicating with all government agencies in the UAE such as: the Central Bank, the Ministry of Foreign Affairs, the Ministry of Finance, the Ministry of Higher Education, ADEK and major universities for joint events and courses
- Created detailed event timelines and checklists to streamline operations
- Understanding and adhering to these UAE protocols will ensure a positive experience while showing respect for the UAE's traditions and legal framework
- Organize and manage official visits, including high-ranking dignitaries, ambassadors, and VIPs
- Develop and enforce detailed protocols for events, ensuring cultural and diplomatic appropriateness
- Oversee event execution, including seating arrangements, VIP lounges, and ceremonial procedures
- Resolve last-minute conflicts and adapt to dynamic situations to maintain the integrity of events
- Organized documentation and maintained detailed records for protocol-related activities
- (international financial organization)
Staff Insurance & Accommodation
Arab Mountry Found (AMF)
02.2014 - 05.2017
- Company Overview: (international financial organization)
- Manage group insurance policies, such as health, life, and disability insurance, ensuring compliance with company standards and legal requirements
- Oversee the enrolment process for employees, ensuring all eligible staff are covered
- Assist employees in filing and tracking insurance claims; liaise with insurance providers to resolve disputes or delays
- Educate staff on available insurance options, coverage details, and procedures for claims and reimbursements
- Review insurance plans periodically, negotiate terms with providers, and ensure timely renewals
- Maintain accurate records of employee insurance details, claims history, and policy updates
- Ensure insurance policies align with UAE labour laws and regulations
- Arrange suitable accommodations for staff, considering factors like job role, family needs, and proximity to the workplace
- Handle rental agreements, renewals, and negotiations with landlords or property owners
- Ensure accommodations are well-maintained by coordinating repairs, upgrades, and regular inspections
- Manage accommodation budgets, aiming to provide cost-effective yet comfortable housing solutions
- Assign accommodations fairly and address grievances related to housing assignments
- Create and implement housing policies, including eligibility criteria, usage rules, and maintenance responsibilities
- Address urgent accommodation issues, such as relocations or property damage, in a timely manner
- Work closely with HR, finance, and external vendors to streamline processes
- Regularly gather feedback from staff on insurance and accommodation services to improve satisfaction
- Prepare reports on insurance coverage, claims status, accommodation occupancy, and cost analysis for management review
- Mediate disputes related to claims, housing arrangements, or related issues
- Linking services to the organization's main account to pay utility bills such as water, electricity, central gas, chilled water system, telephone and internet bills
- (international financial organization)
Government Relations & HR - officer
Novotel & Adagio Al Bustan
02.2013 - 02.2014
- Establishes coordination with relevant government agencies and maintains a network from said agencies, including but not limited to: Ministry of Interior and All Police Stations, Immigration Department, Ministry of Labour, Department of Tourist Authority, Municipality, Food Control Authority, Ministry of Health And all Hospitals, Electricity & Water, Etisalat Company, Traffic Department, Chamber of commerce, All Post Offices, Ministry of Foreign Affairs and All Embassies, Department of Economic, All Types of Courts, Civil Defence Department
- Implements effective and efficient visa process for the Company staff, also ensuring that all staff is covered by properly authorized documents and follows established procedures
- Coordinates with government agencies on all legal requirements related to hiring and separation
- Assists in administering the Human Resources policies and procedures
- Prepare, submit and follow up the documents related to all licenses needed to operate the company such as Tourism License, Trade license, Alcoholic License, Entertainers License
- Keeps track of the validity of all working papers, and prepares/processes renewal in a timely manner as needed
- Extract all kinds of security pass gate for 'Abu Dhabi, Dubai, and Sharjah- Airport' and oil installations
- Apply for guests' visas according to the request of the reservation department and make sure that the visa is renewed or cancelled and deleted from the list of the immigration department upon departure of guests
- Handling all the Company Staff and Managements Housing, follow up with building / Block Owners for contract renewals, rental negotiation, maintenance requests or any request from the Company or the landlords
- Compiles monthly HR Report and preparing other special reports as requested
Government Relations & Insurance - Officer
Grand Millennium Al Wahda Hotel
03.2011 - 02.2013
Human Resources Services Manager
Shangri-La & Traders Hotel and Souk Qaryat Al Beri
01.2008 - 02.2011
Public Relations Officer (PRO)
Shangri-La Hotel
04.2006 - 12.2007
Education
Bachelor Of Business Administration - Computer Information Systems
Future Academy
Cairo, Egypt 09.2001 - 05.2005
Skills
Event Planning and Management
Understanding of Public Policy
Public Relations (PR)
Networking and Relationship Building
Creativity
Advocacy and Lobbying
Project Management
Regulatory Compliance
Vendor Negotiation and Management
Strategic Communication & Planning and Logistics
Crisis Management
Research and Analysis
Digital and Social Media Expertise
Protocol Knowledge
Attention to Detail
Event Hosting Skills
Cross-Cultural Awareness
Confidentiality and Diplomacy
Time Management
Strong interpersonal and communication abilities
Problem-solving and decision-making skills
Team leadership and collaboration
Stakeholder Relationship Management
Budget Management
UAE Labor Laws
Immigration Procedures
Event Management Tools
PR Management Systems
Accomplishments
- Organizing Events: World Government Summit Dubai 2024 / Dubai FinTech Summit 2024 / Annual Meeting of Arab Financial Institutions, Egypt 2024.
- Cut event costs by average of $ % 5- 10 through strategic negotiations with vendors.
- Built strong relationships with vendors such as florists, photographers, videographers, musicians, and officiants to take hassle out of wedding planning.
- Executed over 196 events in 2024.
Software
Microsoft Power BI
Teams
Zoom
Webex
TAMM Abu Dhabi Government Services
UAE PASS
CID System
ICP Smart Services
Tasaheel System
Tadbeer System
TAWJEEH System
ADJD System
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Personal Information
- Date of Birth: 07/18/84
- Nationality: Egyptian
- Marital Status:Married
- Driving License: Valid
Work Preference
Work Type
Full TimeContract WorkLanguages
Arabic
English
Timeline
Event Organizer (PR) & Government Relations
Arab Mountry Found (AMF)
05.2017 - Current
Staff Insurance & Accommodation
Arab Mountry Found (AMF)
02.2014 - 05.2017
Government Relations & HR - officer
Novotel & Adagio Al Bustan
02.2013 - 02.2014
Government Relations & Insurance - Officer
Grand Millennium Al Wahda Hotel
03.2011 - 02.2013
Human Resources Services Manager
Shangri-La & Traders Hotel and Souk Qaryat Al Beri
01.2008 - 02.2011
Public Relations Officer (PRO)
Shangri-La Hotel
04.2006 - 12.2007
Bachelor Of Business Administration - Computer Information Systems
Future Academy
09.2001 - 05.2005