Ahmed Raza Muhammed

Key Areas of Responsibilities:

• Talent acquisition and management.
• Human resource policies and procedures implementation as per company goals and MOHRE/local legislations.
• Employees professional development and trainings
• Human resource management and employee relations
• Payroll, compensation and benefits management
• Strategic Human Resources Management

Details of Job description:

• Collaborates with University President to understand the University goals and strategy related to staffing, recruiting, and retention.
• Plans, leads, develops, coordinates, and implements policies, processes, training, initiatives, and surveys to support the organizations human resource compliance and strategy needs.
• Administers or oversees the administration of human resource programs including, but not limited to, compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
• Identifies staffing and recruiting needs; develops and executes best practices for hiring and talent management.
• Monitors and ensures the organizations compliance with MOHRE, MOE and CAA standards in the UAE.
• Develops and implements unit budget.
• Facilitates professional development, training, and certification activities for university staff.
• Performs other duties as required and assigned by the University President.
• Responsible to establish new HR unit at Al Falah University in 2015.
• Accountable for all the aspects of Human Resources, recruitment of academic and administrative staff, staffing and retention, policies and procedures, workforce planning, performance appraisal, implementation of UAE labor law and the CAA standards (Ministry of Higher Education, UAE), compensation and benefits, staff grievances and end of service benefits
• Weekly, monthly and annual reports to the University President and Chancellor.
• Responsible for health insurance policies for staff and dependents, travel plans of academic and administrative staff
• Human Resource management, policies and procedures, vision mission, objectives and goals
• Employees professional training and development
• Payroll Management and HR petty cash
• Pension contribution for GPSSA UAE, and GCC countries.
• Issue formal Letters, experience letters, salary certificates, etc.
• Prepare academic and administrative staffs’ internal contracts as per MOHRE law.
• Maintain all staff personnel records in HR system and ensure all necessary documentation are current and accurate
• Validate and process expenses claims related to travel, transportation, shift compensation and process for approval and payment
• Accountable for recording all staff grades, increments, promotion and incentives
• Responsible for administration logistics in term of transactions, travel and personnel services
• Responsible for legal formalities related to residency and work permits, insurance and visa
• Represent the university in events and in government entities
• Application of security approvals for academic and administrative staff
• Responsible to work University President and College Deans and department heads for CAA and international accreditations.

· Maintaining all staff personal records in HR system. Make sure that all necessary documents are up to date

· Validating and processing expense claims related to travel, transportation, shift compensation and process them for approval and payment.

· Responsible for monthly payroll.

· Monitor attendance and vacation status of employees.

· Responsible for administration logistics in term of transportation, travel and personnel services.

· Responsible for legal formalities related to residency and work permits, insurance, and visas.

· Oversee all job vacancies, prepare advertisements and announce them, and hire through standard AAU’s policy.

· Responsible for all changes concerning the organization charts, including transferring between branches and departments.

· Responsible for all HR statistics

· Responsible for booking tickets, hotel’s reservations and transportation

· Arrange and follow up the procedure of issuing health insurance cards, active member list, receiving / processing, and following up reimbursement claims.

· Preparing correspondence, faxes & memos, creating & maintain office filing system-generating & distributing of weekly & monthly reports.

Responsible for the overall effectiveness of the HR and administrative functions of the office, as operations ramp up in a new location, and responsible for designing and implementing policies and procedures for managing budgeting, banking, human resources and facilities management to ensure that the organization is managed efficiently

• Hire new employees for projects.
• Welcomes new employees to organization by conducting orientation.
• Provides payroll information by collecting time and attendance records.
• Submits employee data reports by assembling, preparing, and analyzing data.
• Maintains employee information by entering and updating employment and status-change data.
• Maintains quality service by following organization standards.

• Responsible for adverting, screening, shortlisting, interviewing scheduling of candidates.
• Partnered with management team to coordinate on-boarding and off-boarding processes.
• Coordinating with departments for future openings.
• Drafting and offering the offer letters to the candidates
• Delivered friendly assistance with new hires throughout interviewing and hiring process.
• Updated Human Resources Information System (HRIS) database, maintained data accuracy and assisted with system changes.
• Posted positions through approved recruitment channels.
• coordination to the immigration unit for newly hired employee’s visas.
• Generating and providing Human Resources statistics for the department.
• Accurately inputs all information i.e. bio data, eligibility into the Tawam care system / MPI