Aileen Capistrano
Dubai
Summary
Comprehensive retail, manufacturing , real estate,Investment & Holding accounting background, 6 years Team Lead experience and with 2 years experience in a global investment management firm handling the general accounts . Accustomed to working in a fast-paced environment and successfully handling several responsibilities simultaneously. Knowledgeable on US GAAP, UAE accounting . And competent in SAP Business One, SAP R/3, Microsoft Dynamic accounting software , XERO, Quickbooks and Tally ERP.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Executive Assistant
Access Holding Limited
02.2021 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Led staff and vendors in providing high level of service for owner and guests.
Public Relations Officer
Access Holding Limited
01.2021 - Current
- Assisted the company documents renewals such as Trade License, & Visa processing.
- Handled the issues with the telecommunication companies such Etisalat & Du for the Office phone & wifi, company mobile contracts including accounts for closure.
- Handled POA for the bank requirements, and legal documents such as documents related to Real Estate.
Accountant
Access Holding Limited
01.2020 - Current
- Handled day-to-day accounting processes to drive financial accuracy.
- Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
- Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
- Gathered financial information, prepared documents, and closed books.
- Reconciled accounts and reviewed expense data, net worth, and assets.
- Prepared working papers, reports and supporting documentation for audit findings.
- Tracked funds, prepared deposits and reconciled accounts.
- Compiled general ledger entries on short schedule with 100% accuracy.
Corporate Account Specialist
Infinit-O Manila
08.2017 - 09.2019
- Resolved complex billing and payment issues for balanced, accurate accounts.
- Completed routine and complex account updates to resolve problems.
- Reviewed account activity to assess financial status and evaluate discrepancies.
- Reconciled customer accounts and identified discrepancies for further investigation.
- Monitored expenses to verify appropriate resource use and achieve budgets.
- Reconcile client bank and balance sheet accounts on a monthly basis
- Reconcile fixed asset account on a monthly basis including the booking and tagging of fixed asset account in the correct Asset ID or classification.
- Reviewed the monthly analysis for Jets Vendor for the principal fliers.
- Act as subject Matter Expert (SME) on Corporate Accounting core processes.
Administrative Manager
Aaber Facilities Management LLC
01.2015 - 06.2017
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
- Updated reports, managed accounts, and generated reports for company database.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Developed and implemented improved filing systems for enhanced order and accuracy.
- Coordinated customer, vendor and stakeholder relations for smooth communication flows.
- Manager the negotiation of the renewal or new rental contract amount for 182 labour camps, 15 offices, 150 units hotel apartments and 60 warehouses in Dubai Investment part & Sharjah.
- Manage the property contract for termination including the ejari cancellation & utilities.
General Accountant
Aaber Facilities Management LLC
09.2013 - 06.2017
- Contacted customers to immediately find resolutions for escalated issues.
- Examined, reviewed and gathered financial statements for government entities.
- Coordinated with clients to improve accounting, payroll and tax operations.
- Created and introduced updated processes for accounts receivable sub-ledger and customer attribute reporting.
- Handled day-to-day accounting processes to drive financial accuracy.
- Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
- Gathered financial information, prepared documents, and closed books.
- Reconciled accounts and reviewed expense data, net worth, and assets.
- Used advanced software to prepare documents, reports, and presentations.
- Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
- Evaluated and improved financial records to make important business decisions.
Senior Accounts Payable Analyst
Accenture Inc
03.2011 - 08.2013
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
- Provided strong customer service and support to prevent invoice and expense issues.
- Investigated inquiries relating to status of accounts.
- Processed daily invoices, check requests and wire transfers of foreign and domestic currency.
- Identified opportunities and risks in accounts payable process to improve standard operating procedures.
- Assisted with annual audits by generating reports and collecting and consolidating invoice information.
- Researched and resolved invoice and payment issues for internal employees and external vendors.
- Handled sensitive and confidential documents and information to maintain corporate reputation.
- Generated financial statements to analyze utility cost, repair and maintenance expenses.
- Handled day-to-day accounting processes to drive financial accuracy.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
Accounts Payable Assistant
Universal Robina Corporation
09.2010 - 03.2011
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Reported financial data and updated financial records in ledgers and journals.
- Verified vendor accounts by reconciling monthly statements and related transactions.
- Generated and submitted invoices based upon established accounts receivable schedules and terms.
Accounts Payable Assistant
Expression Stationery Shop ,Inc
08.2008 - 08.2010
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Reported financial data and updated financial records in ledgers and journals.
- Verified vendor accounts by reconciling monthly statements and related transactions.
- Generated accounts payable reports for management review to aid in financial and business decision making.
- Kept vendor files accurate and up-to-date to expedite payment processing.
- Paid vendors by monitoring discount opportunities and paid employees by receiving and verifying expense reports.
- Disbursed petty cash by recording entries and verifying documentation.
- Prepared vendor invoices and processed incoming payments.
- Updated accounting ledgers and journals to balance statements and maintain consistent records.
- Evaluated financial records to detect errors and discrepancies.
- Registered transactions and data on accounting database to track history and safeguard information.
Education
Bachelor of Science - Accountancy
Technological Institute of The Philippines
Manila, Philippines04.2008
Skills
- Business Administration
- Office Management
- Administrative Support
- Invoice Processing
- Office Administration
- AR/AP
- Legal Administrative Support
- Accounting
- Bookkeeping
- Expense Reporting
Accomplishments
- Achieved AED 22 million sold properties in Dubai for 3 years (from 2021 till 2023)
- Achieved a saving of AED 500,000 in Dubai Investment Park per year from 2015 till 2017.
- Avoided government penalties of USD 20,000 in the year of 2022.
Certification
- Basic LeadershipTraining - July 2018
- Xero Accounting Training- October 2018
- Creative thinking Lab Program- August 2018
- Microsoft Excel Trainings-March 2019
- IFRS updates-March 2019
- Effective Business Correspondence Program- May 2019
- UAE Vat trainings/Seminars- February 2021
Languages
English
Intermediate (B1)
Timeline
Executive Assistant
Access Holding Limited
02.2021 - Current
Public Relations Officer
Access Holding Limited
01.2021 - Current
Accountant
Access Holding Limited
01.2020 - Current
Corporate Account Specialist
Infinit-O Manila
08.2017 - 09.2019
Administrative Manager
Aaber Facilities Management LLC
01.2015 - 06.2017
General Accountant
Aaber Facilities Management LLC
09.2013 - 06.2017
Senior Accounts Payable Analyst
Accenture Inc
03.2011 - 08.2013
Accounts Payable Assistant
Universal Robina Corporation
09.2010 - 03.2011
Accounts Payable Assistant
Expression Stationery Shop ,Inc
08.2008 - 08.2010
Bachelor of Science - Accountancy
Technological Institute of The Philippines
Similar Profiles
Pamela JonesPamela Jones
Campus President/CMO at Access Education Holding CorporationCampus President/CMO at Access Education Holding Corporation
B Hemanth KumarB Hemanth Kumar
Senior Ar Caller at U.S Medical billing, Visionary Rcm Infotech India Pvt Ltd, Omega Healthcare private limited and Access Healthcare private limitedSenior Ar Caller at U.S Medical billing, Visionary Rcm Infotech India Pvt Ltd, Omega Healthcare private limited and Access Healthcare private limited
Petronila KuriaPetronila Kuria
Records Assistant at CHET HOLDING LIMITED -Pegasus Furniture LimitedRecords Assistant at CHET HOLDING LIMITED -Pegasus Furniture Limited
MOHAMMED ANASMOHAMMED ANAS
Freelancer at Stefab.comFreelancer at Stefab.com
ERICK SAIMON MMBAGAERICK SAIMON MMBAGA
Ramp Operations Team Leader at Dnata, The Emirates GroupRamp Operations Team Leader at Dnata, The Emirates Group