Hi, I’m
Ainur Kumshabayeva
Overview
18
years of professional experience
Work history
Saipem/ INDMANAbu Dhabi
Document Controller
2023.03 - Current (3 education.years_Label & 3 education.months_Label)
Job overview
- Setting up the Project Document System and access rights to project server files to the project personnel according to their level of authorization and work roles
- Organizing and supervise maintenance of the electronic folders
- Performing analysis of the Document Control Contractual requirements in collaboration with PQM / PQE: data handover, involvement in engineering approval
- Ensuring that Document
- Registers are updated with transmittals, reports are issued, embracing all documents generated in-house and by Suppliers, Subcontractors or Third Parties during the
- Project Phases (Project Procedures, Queries, Supplier documents…etc.) Organizing filing system of the Project
- Ensuring proper Document handover to COMPANY (both paper and electronic formats)
- Coordinating the development of Project Distribution Matrix and ensure it is being always updated during the project life
- Distributing documents and drawings as per Project distribution matrix
- Alerting and follow up with Discipline Engineers any delays in pending documentation
- Information flow within the Project Team about documents status
- Organizing and files the Project correspondence using the Correspondence / Transmittals -
- IN and OUT registers
- Coordinating with the Contractor Document Controllers for any pending documents.
NCOC N.V
Marine Logistics Data Management Specialist
2017.01 - 2023.02 (6 education.years_Label & 1 education.month_Label)
Job overview
- Monitoring & recording marine logistics data
- Interface with other POD OL department and marine contractors to retrieve
- Records and data
- Record and document data records internally with the department and within the Company document management system and if appropriate with archive system
- Maintain a document retrieval system for data
- Reporting containing Company, Subcontractor and Supplier documents
- Prepare transmittals for submission of all
- Documents and records as may be required
- Control for receipt and subsequent distribution of all Contractor and Sub - Contractor documents and records
- Maintenance of documentation from all 3rd parties, contractors, vendors, Class Societies etc
- Occasional administrative tasks to support the Logistic Operations
- Department as and when required
- Creating marine logistics documents, procedures, guidelines, standards, file plan, reports, working instruction
- To issue documents with new revisions if it is required
- Moving documents from EDMS system to internal Company new system.
NCOC N.V. Atyrau
Administrative Support Advisor
2014.04 - 2016.12 (2 education.years_Label & 8 education.months_Label)
Job overview
- Supporting to Pipeline Project coordination and Engineering team with administrative issues (visa, travel request, travel expenses, ICT / Telecom requests, administrative requests, medical issues, PPE Forms, & etc.) Providing correspondence (external and internal) pipeline documentation for review, delivering/distribution to the staff concerned filing in the required manner ensuring confidentiality
- Preparing required schedules, lists, reports, other data updating as necessary
- Submitting to HR as required
- To keep informed the team regarding new and as well updated NCOC policies and procedures
- To assist newcomers joined to Pipeline Project team and visitors (vendors) with the required NCOC Procedures, arrangement of working conditions in coordination and co- operation with other Onshore Site groups concerned to arrange translation (when required by the team) of correspondence, technical and other documentation both From English to
- Russian [and Kazakh] and vice versa
- To coordinate with Pipeline Contractors to expedite missing technical, permitting, and other documentation, may require for process
- To assist newcomers joined to Pipeline team and visitors (vendors) with the required NCOC N.V
- Procedures (Induction courses, badges, meals, transportation
- NK, e-mail account), arrangement of working conditions - Office, desk, PC, landline, mobile (if required) in coordination and co-operation with other departments concerned.
AGIP KCO
Business Support Advisor
2012.04 - 2014.04 (2 education.years_Label)
Job overview
- Providing administrative assistance and support to the Commissioning Manager (ICAT) and his team distribution to appropriate recipients
- Agenda Maintenance including the scheduling of meetings, booking facilities
- Calendar maintenance including department leave schedule
- Ensure confidentiality of department communications and company information as well as respect the privacy of sensitive personnel data
- Recording and distribution of meeting minutes as required
- Arrangement and administration of SAP travel and SAP time sheets for team members
- Maintenance and development of filing and administration systems
- Assist in the administration of travel, invoices, and expenses
- Improvement of ICAT Team Management support in a proactive way
- Ensure continuity during absence of the management and team members by being involved and fully aware of departmental matters, taking own initiative and seeking advice if necessary
- Serve as a point of contact for Management and the department when required
- Enrolling ICAT for HSE, RoK Trainings
- Arrangement all required documentation for newly coming personnel
- Handle departmental correspondence including directing communications to appropriate recipients and providing relevant information.
AGIP KCO
Quality Assurance Advisor
2011.04 - 2012.04 (1 education.year_Label)
Job overview
- Maintaining files (soft and hard copies) for the QA team within KPD Quality Department
- Maintaining updated the register and Access Data base of QA Audits
- Uploading the QA
- Audit reports, Audit Schedules to IMIS
- Providing the assistance to the QA Engineers to compile QA Auditors
- Training and developing own qualifications and skills for future
- Professional development within the KPD Quality Organization
- Providing primary assistant to the Line Manager, and all department heads on all administrative matters relating to management of administrative issues and staff within the department
- Serving as SAP focal point for the department and creating all SAP entries related to third party travel, provide requestor with travel issues E -ticket, confirmation of the hotel)
- Conducting
- HSE/ helicopter flight requests
- Office stationery and ICT requests, booking meeting rooms and arranging visitor badge, temporary badge requests for visitors.
AGIP KCO
HSE Oil Response Database Specialist
2010.06 - 2011.04 (10 education.months_Label)
Job overview
- Making and updating monthly, quarterly maintenances of EPC - 3, A, D, Islands, BT
- Bolashak and Atyrau warehouses
- Making inventory to Atyrau warehouse OSR equipment
- Giving asset numbers to the new equipment
- Entering and updating finance, contract, declaration.
SICIM SPA
Technical Translator
2009.06 - 2010.06 (1 education.year_Label)
Job overview
- Translating daily toolbox meetings, weekly meetings, HSE Bulletins, reports, explanatory letters of employees & other related documents; perform document control activities, archiving, digitally & hard copy filing of all department documentations; preparing daily, weekly, monthly statistical reports to the Client & providing other various administrative works.
KENTECH Kazakhstan Technical Services
Technical Translator
2007.06 - 2008.05 (11 education.months_Label)
Job overview
- Translating technical documents, assisting to the office activities
- Translating onsite to Engineers, HSE Officers and Local employees and doing daily and weekly time sheets, of employees.
CHAGALA hotel
2005.08 - 2007.06 (1 education.year_Label & 10 education.months_Label)
Job overview
- Coordinating and reserving of hotel, ground service as required for business and expatriate contractual travel
- Transportation of all correspondence Documents, as per requirements
- Maintaining the correspondence file, answering all incoming calls.
Education
Academy of Labor and Social Relations
Master of Philological Sciences
2012
2005
International Kazakh -Turkish University
2003
Skills
- Computer Skills
- MS (Word, Excel, Outlook Express, Access, Internet, Power Point, SAP, IMIS, EDMS
- SharePoint, IBIS, Aconex
- Training & Certificates
- Subject of the training: Problems solving
- Team building and effective communication
- Basic First Aid Training “Phone Handling Courses” -
- Philosophy of the program is: Zero loss and injuring
- WRAP & TRIC & PTW Training
- SAP travel request, travel expenses, timesheet
- Effective Contract Management
- First Aid Advanced Level
- International Marine Management
- Characteristics
- A “hands -on” style, with the ability to efficiently communicate at all levels, cross
- Discipline, and multi-racial teams
- Analytical and willingness to learn new skills and excellent team player
- Resourceful and committed to targets
- Able to liaise with client, contractors, engineers, and vendors
- Attention to detail, ability to multitask, accurate and self-starting
- Adopt a pro-active approach to solving problems
- Punctual, focused, flexible, and highly organized
- Enthusiastic and ready to learn and adapt the new challenges
- Saipem Classification - General Use
- Ainur Kumshabayeva
- 1
Interests
Professional volleyball player
Professional belly dancer
Professional photo model
Cycling, jogging, painting, carting.
Languages
English
Fluent
Timeline
Document Controller
Saipem/ INDMAN
2023.03 - Current (3 education.years_Label & 3 education.months_Label)
Marine Logistics Data Management Specialist
NCOC N.V
2017.01 - 2023.02 (6 education.years_Label & 1 education.month_Label)
Administrative Support Advisor
NCOC N.V. Atyrau
2014.04 - 2016.12 (2 education.years_Label & 8 education.months_Label)
Business Support Advisor
AGIP KCO
2012.04 - 2014.04 (2 education.years_Label)
Quality Assurance Advisor
AGIP KCO
2011.04 - 2012.04 (1 education.year_Label)
HSE Oil Response Database Specialist
AGIP KCO
2010.06 - 2011.04 (10 education.months_Label)
Technical Translator
SICIM SPA
2009.06 - 2010.06 (1 education.year_Label)
Technical Translator
KENTECH Kazakhstan Technical Services
2007.06 - 2008.05 (11 education.months_Label)
CHAGALA hotel
2005.08 - 2007.06 (1 education.year_Label & 10 education.months_Label)
Academy of Labor and Social Relations
Master of Philological Sciences