Hi, I’m
Ainur Kumshabayeva
Overview
18
years of professional experience
Work history
Saipem/ INDMANAbu Dhabi
Document Controller
03.2023 - Current
Job overview
- Setting up the Project Document System and access rights to project server files to the project personnel according to their level of authorization and work roles
- Organizing and supervise maintenance of the electronic folders
- Performing analysis of the Document Control Contractual requirements in collaboration with PQM / PQE: data handover, involvement in engineering approval
- Ensuring that Document
- Registers are updated with transmittals, reports are issued, embracing all documents generated in-house and by Suppliers, Subcontractors or Third Parties during the
- Project Phases (Project Procedures, Queries, Supplier documents…etc.) Organizing filing system of the Project
- Ensuring proper Document handover to COMPANY (both paper and electronic formats)
- Coordinating the development of Project Distribution Matrix and ensure it is being always updated during the project life
- Distributing documents and drawings as per Project distribution matrix
- Alerting and follow up with Discipline Engineers any delays in pending documentation
- Information flow within the Project Team about documents status
- Organizing and files the Project correspondence using the Correspondence / Transmittals -
- IN and OUT registers
- Coordinating with the Contractor Document Controllers for any pending documents.
NCOC N.V
Marine Logistics Data Management Specialist
01.2017 - 02.2023
Job overview
- Monitoring & recording marine logistics data
- Interface with other POD OL department and marine contractors to retrieve
- Records and data
- Record and document data records internally with the department and within the Company document management system and if appropriate with archive system
- Maintain a document retrieval system for data
- Reporting containing Company, Subcontractor and Supplier documents
- Prepare transmittals for submission of all
- Documents and records as may be required
- Control for receipt and subsequent distribution of all Contractor and Sub - Contractor documents and records
- Maintenance of documentation from all 3rd parties, contractors, vendors, Class Societies etc
- Occasional administrative tasks to support the Logistic Operations
- Department as and when required
- Creating marine logistics documents, procedures, guidelines, standards, file plan, reports, working instruction
- To issue documents with new revisions if it is required
- Moving documents from EDMS system to internal Company new system.
NCOC N.V. Atyrau
Administrative Support Advisor
04.2014 - 12.2016
Job overview
- Supporting to Pipeline Project coordination and Engineering team with administrative issues (visa, travel request, travel expenses, ICT / Telecom requests, administrative requests, medical issues, PPE Forms, & etc.) Providing correspondence (external and internal) pipeline documentation for review, delivering/distribution to the staff concerned filing in the required manner ensuring confidentiality
- Preparing required schedules, lists, reports, other data updating as necessary
- Submitting to HR as required
- To keep informed the team regarding new and as well updated NCOC policies and procedures
- To assist newcomers joined to Pipeline Project team and visitors (vendors) with the required NCOC Procedures, arrangement of working conditions in coordination and co- operation with other Onshore Site groups concerned to arrange translation (when required by the team) of correspondence, technical and other documentation both From English to
- Russian [and Kazakh] and vice versa
- To coordinate with Pipeline Contractors to expedite missing technical, permitting, and other documentation, may require for process
- To assist newcomers joined to Pipeline team and visitors (vendors) with the required NCOC N.V
- Procedures (Induction courses, badges, meals, transportation
- NK, e-mail account), arrangement of working conditions - Office, desk, PC, landline, mobile (if required) in coordination and co-operation with other departments concerned.
AGIP KCO
Business Support Advisor
04.2012 - 04.2014
Job overview
- Providing administrative assistance and support to the Commissioning Manager (ICAT) and his team distribution to appropriate recipients
- Agenda Maintenance including the scheduling of meetings, booking facilities
- Calendar maintenance including department leave schedule
- Ensure confidentiality of department communications and company information as well as respect the privacy of sensitive personnel data
- Recording and distribution of meeting minutes as required
- Arrangement and administration of SAP travel and SAP time sheets for team members
- Maintenance and development of filing and administration systems
- Assist in the administration of travel, invoices, and expenses
- Improvement of ICAT Team Management support in a proactive way
- Ensure continuity during absence of the management and team members by being involved and fully aware of departmental matters, taking own initiative and seeking advice if necessary
- Serve as a point of contact for Management and the department when required
- Enrolling ICAT for HSE, RoK Trainings
- Arrangement all required documentation for newly coming personnel
- Handle departmental correspondence including directing communications to appropriate recipients and providing relevant information.
AGIP KCO
Quality Assurance Advisor
04.2011 - 04.2012
Job overview
- Maintaining files (soft and hard copies) for the QA team within KPD Quality Department
- Maintaining updated the register and Access Data base of QA Audits
- Uploading the QA
- Audit reports, Audit Schedules to IMIS
- Providing the assistance to the QA Engineers to compile QA Auditors
- Training and developing own qualifications and skills for future
- Professional development within the KPD Quality Organization
- Providing primary assistant to the Line Manager, and all department heads on all administrative matters relating to management of administrative issues and staff within the department
- Serving as SAP focal point for the department and creating all SAP entries related to third party travel, provide requestor with travel issues E -ticket, confirmation of the hotel)
- Conducting
- HSE/ helicopter flight requests
- Office stationery and ICT requests, booking meeting rooms and arranging visitor badge, temporary badge requests for visitors.
AGIP KCO
HSE Oil Response Database Specialist
06.2010 - 04.2011
Job overview
- Making and updating monthly, quarterly maintenances of EPC - 3, A, D, Islands, BT
- Bolashak and Atyrau warehouses
- Making inventory to Atyrau warehouse OSR equipment
- Giving asset numbers to the new equipment
- Entering and updating finance, contract, declaration.
SICIM SPA
Technical Translator
06.2009 - 06.2010
Job overview
- Translating daily toolbox meetings, weekly meetings, HSE Bulletins, reports, explanatory letters of employees & other related documents; perform document control activities, archiving, digitally & hard copy filing of all department documentations; preparing daily, weekly, monthly statistical reports to the Client & providing other various administrative works.
KENTECH Kazakhstan Technical Services
Technical Translator
06.2007 - 05.2008
Job overview
- Translating technical documents, assisting to the office activities
- Translating onsite to Engineers, HSE Officers and Local employees and doing daily and weekly time sheets, of employees.
CHAGALA hotel
08.2005 - 06.2007
Job overview
- Coordinating and reserving of hotel, ground service as required for business and expatriate contractual travel
- Transportation of all correspondence Documents, as per requirements
- Maintaining the correspondence file, answering all incoming calls.
Education
Academy of Labor and Social Relations
Master of Philological Sciences
2012
2005
International Kazakh -Turkish University
2003
Skills
- Computer Skills
- MS (Word, Excel, Outlook Express, Access, Internet, Power Point, SAP, IMIS, EDMS
- SharePoint, IBIS, Aconex
- Training & Certificates
- Subject of the training: Problems solving
- Team building and effective communication
- Basic First Aid Training “Phone Handling Courses” -
- Philosophy of the program is: Zero loss and injuring
- WRAP & TRIC & PTW Training
- SAP travel request, travel expenses, timesheet
- Effective Contract Management
- First Aid Advanced Level
- International Marine Management
- Characteristics
- A “hands -on” style, with the ability to efficiently communicate at all levels, cross
- Discipline, and multi-racial teams
- Analytical and willingness to learn new skills and excellent team player
- Resourceful and committed to targets
- Able to liaise with client, contractors, engineers, and vendors
- Attention to detail, ability to multitask, accurate and self-starting
- Adopt a pro-active approach to solving problems
- Punctual, focused, flexible, and highly organized
- Enthusiastic and ready to learn and adapt the new challenges
- Saipem Classification - General Use
- Ainur Kumshabayeva
- 1
Interests
Professional volleyball player
Professional belly dancer
Professional photo model
Cycling, jogging, painting, carting.
Languages
English
Fluent
Timeline
Document Controller
Saipem/ INDMAN
03.2023 - Current
Marine Logistics Data Management Specialist
NCOC N.V
01.2017 - 02.2023
Administrative Support Advisor
NCOC N.V. Atyrau
04.2014 - 12.2016
Business Support Advisor
AGIP KCO
04.2012 - 04.2014
Quality Assurance Advisor
AGIP KCO
04.2011 - 04.2012
HSE Oil Response Database Specialist
AGIP KCO
06.2010 - 04.2011
Technical Translator
SICIM SPA
06.2009 - 06.2010
Technical Translator
KENTECH Kazakhstan Technical Services
06.2007 - 05.2008
CHAGALA hotel
08.2005 - 06.2007
Academy of Labor and Social Relations
Master of Philological Sciences
International Kazakh -Turkish University
Similar Profiles
Murari Rakesh GautamMurari Rakesh Gautam
PIPE FABRICATOR at INDMAN RECRUITMENTPIPE FABRICATOR at INDMAN RECRUITMENT
Aneesh PookkottilAneesh Pookkottil
Sourcing Associate at IndmanSourcing Associate at Indman
SRIRAM MURTHY VALIVETISRIRAM MURTHY VALIVETI
Lead Electrical Engineer, Deputy Chief Engineer, Senior Principal Engineer at Saipem Global Petro Projects Services AG, Saipem ContractingLead Electrical Engineer, Deputy Chief Engineer, Senior Principal Engineer at Saipem Global Petro Projects Services AG, Saipem Contracting
MANISH BISTAMANISH BISTA
Document Processor/Document Controller at CITIDocument Processor/Document Controller at CITI
Faheem SarwarFaheem Sarwar
Store Keeper/ Material Controller /Document Controller at INTERNATIONAL HOSPITALS CONSTRUCTION CO. LTDStore Keeper/ Material Controller /Document Controller at INTERNATIONAL HOSPITALS CONSTRUCTION CO. LTD