AISCEL R. CASTILLO
Abu Dhabi,UAE
Summary
Results-driven professional skilled in executive support, office administration, and project coordination. Expert in calendar and travel management, event planning, and vendor coordination. Experienced in document control, procurement support, and budget monitoring. Utilises Oracle and Microsoft Office 365 for effective meeting management and reporting, driving operational efficiency through strategic planning.
Overview
18
18
years of professional experience
4
4
years of post-secondary education
Work history
Services Assistant
Baker Hughes (via Adecco Middle East)
Abu Dhabi, UAE
2026.01 - Current
- Manage billing verification, service orders, and Oracle-related administrative processes.
- Coordinated travel requests, approvals, and logistics for Field Service Engineers to ensure timely support in the field.
- Provided executive and office support, ensuring confidentiality and efficiency in administrative tasks.
- Organised team events to foster collaboration, boost morale, and strengthen stakeholder relationships.
Executive Assistant
Baker Hughes (via Adecco Middle East)
Abu Dhabi, UAE
2022.09 - 2026.01
- Supported Sales & Commercial Executive Director by providing strategic executive assistance, facilitating decision-making and communication.
- Prepared comprehensive reports, engaging presentations, and confidential documentation to support executive initiatives.
- Managed complex calendars, travel arrangements, meetings, and correspondence.
- Coordinated leadership events and off-site meetings, ensuring seamless execution and effective business communication.
- Facilitated efficient office operations by managing correspondence, filing systems and organisational procedures.
- Coordinated all logistical aspects of corporate events leading to organised and successful functions.
- Managed complex travel arrangements to ensure seamless business trips for executives.
- Handled confidential documents securely maintaining privacy and trustworthiness within the firm.
- Handled queries from clients professionally enhancing company's reputation.
- Enhanced communication between departments by arranging and coordinating meetings and conferences.
- Booked flights and hotels for domestic and international meetings.
- Scheduled meetings, conferences and appointments.
- Coordinated events by managing budget, logistics and event support.
- Screened incoming phone calls and relayed detailed messages.
- Documented conferences, meetings and appointments with verbatim reports.
- Created expense reports with matching receipts.
- Wrote business correspondence and technical letters.
Executive Assistant
Baker Hughes (via Fusion Outsourcing Services)
Doha, Qatar
2019.01 - 2022.08
- Managed executive schedules, travel, and meetings to optimise office operations and enhance communication flow.
- Coordinated internal and external events, ensuring seamless communication and engagement with stakeholders.
- Supported Country Director of Qatar by facilitating strategic initiatives and decision-making processes.
- Facilitated efficient office operations by managing correspondence, filing systems and organisational procedures.
- Handled confidential documents securely maintaining privacy and trustworthiness within the firm.
- Handled queries from clients professionally enhancing company's reputation.
- Enhanced communication between departments by arranging and coordinating meetings and conferences.
- Coordinated all logistical aspects of corporate events leading to organised and successful functions.
- Managed complex travel arrangements to ensure seamless business trips for executives.
- Scheduled meetings, conferences and appointments.
- Booked flights and hotels for domestic and international meetings.
- Coordinated events by managing budget, logistics and event support.
- Screened incoming phone calls and relayed detailed messages.
- Documented conferences, meetings and appointments with verbatim reports.
- Photocopied and printed presentations and reports for meetings.
- Sourced and ordered office supplies within allocated budget.
- Arranged supplies, documents and spaces for meetings.
- Created expense reports with matching receipts.
- Prioritised incoming communications to filter out basic requests and minimise disruptions.
Secretary / Personal Assistant / Document Controller Roles
Alonso Hernandez & Asociados Arquitectos
Doha, Qatar
2015.10 - 2016.02
- Coordinated document control systems, managed correspondence, scheduled meetings, arranged travel, and compiled reports for effective communication.
- Organised project documentation and compliance records to facilitate audits and maintain regulatory standards.
- Assisted project managers and senior engineers on construction and consultancy projects, ensuring timely completion of tasks.
Document Management Specialist
General Electric International Inc.
Doha, Qatar
2008.01 - 2014.01
- Supported corporate events and employee services while overseeing records management and generating reports to enhance organisational effectiveness.
- Held positions as Finance Administrative Assistant and Document Management Specialist, contributing to streamlined processes.
- Managed invoices, payments, petty cash, purchase orders, and reconciliations to ensure accurate financial records and legal compliance.
- Carried out day-to-day duties accurately and efficiently.
- Quickly learned and applied new skills to daily tasks, improving efficiency and productivity.
Education
Bachelor of Arts - Interdisciplinary Studies
Ateneo de Zamboanga University
Philippines 1998.06 - 2002.03
Skills
- Executive Support
- Calendar & Travel Management
- Event Management
- Office Administration
- Project Coordination
- Meeting coordination
- Document Control
- Records Management
- Reporting & Documentation
- Vendor Coordination
- Procurement Support
- Budget Monitoring
- Microsoft Office 365
- Oracle
Languages
English
Tagalog
Key Achievements
Implemented efficient filing and document management systems, improved administrative processes, supported cost-saving initiatives, ensured timely supplier payments, maintained accurate records, and consistently delivered high-quality executive support.
Timeline
Services Assistant
Baker Hughes (via Adecco Middle East)
2026.01 - Current
Executive Assistant
Baker Hughes (via Adecco Middle East)
2022.09 - 2026.01
Executive Assistant
Baker Hughes (via Fusion Outsourcing Services)
2019.01 - 2022.08
Secretary / Personal Assistant / Document Controller Roles
Alonso Hernandez & Asociados Arquitectos
2015.10 - 2016.02
Document Management Specialist
General Electric International Inc.
2008.01 - 2014.01
Bachelor of Arts - Interdisciplinary Studies
Ateneo de Zamboanga University
1998.06 - 2002.03