Aiswarya Sarangi

Recruitment & Talent Acquisition, Support Pre-Boarding & Onboarding, Visa & Licensing Coordination, Documentation & HR Records, Payroll & HRIS Support, Employee Engagement & Event Coordination, General Administrative & HR Operations

• Assist in the full recruitment cycle including job posting, resume scanning, shortlisting and interview coordination.
• Communicate with candidates regarding interview schedules, offers, and documentation requirements.
• Maintain applicant databases and candidate records for future manpower needs.
• Handle pre-boarding procedures such as document collection, verification, employment offer issuance, and joining formalities.
• Coordinate onboarding programs for new employees including HR orientation, company policies, HRMS registration, ID card issuance, and department introductions.
• Ensure all new hires receive a smooth and welcoming onboarding experience.
• Familiarity with UAE Labour Law
• Follow up on visa processing for new hires, renewals, cancellations, and medical tests.
• Maintain accurate visa and passport expiry records and notify concerned departments proactively.
• Coordinate with PRO and relevant authorities for immigration processes and compliance.
• Maintain an organized filing system for employee documents including contracts, personal files, performance reports, leave records and disciplinary actions.
• Ensure documentation accuracy and compliance with company and legal standards.
• Handle preparation of HR letters such as salary certificates, NOCs, bank letters, and confirmation letters when required.
• Assist in preparing payroll inputs such as attendance reports, overtime, deductions, leave encashment and new joiner/resignation updates.
• Update and maintain employee information regularly in HRIS.
• Generate periodic HR reports (headcount, leave balance, overtime, turnover, etc.) for management review.
• Coordinate internal events, celebrations and employee welfare programs.
• Support in planning HR initiatives including trainings, performance evaluations, award programs and staff activities.
• Assist in feedback surveys, engagement analysis and employee communication distribution.
• Handle employee inquiries professionally and maintain confidentiality at all times.
• Support performance management cycles, probation evaluations and appraisal documentation.
• Prepare monthly HR reports and assist management with data analysis for decision making.
• Ensure adherence to HR policies, company standards and labor law requirements.

Recruitment & Hiring Support, Onboarding & Induction, Employee Database & HRIS Management, Payroll & Leave Administration, Employee Relations & Welfare, Training & Development, Compliance & Documentation, Exit & Separation Formalities

• Assist in sourcing candidates through job portals, social media, campus drives, consultancy coordination, and employee referrals.
• Screen resumes and shortlist applicants based on job requirements and experience.
• Schedule interviews, coordinate candidate availability, and inform hiring managers.
• Assist in conducting preliminary HR interviews and follow-ups.
• Maintain applicant tracking and recruitment status reports.
• Coordinate pre-joining documentation, verification, and background checks.
• Prepare offer letters, appointment letters, joining forms, and welcome kits.
• Organize employee induction and orientation programs for new hires.
• Ensure employees receive HR policies, ID cards, system access, and workstation allocation.
• Maintain employee personnel files and digital records for compliance.
• Update and maintain employee data in HR systems (HRIS).
• Track probation confirmations, contract renewals, and employee status changes.
• Maintain accurate attendance, leave records, and shift schedules.
• Generate periodic HR reports including manpower strength, attrition, recruitment progress, etc.
• Assist in monthly payroll input compilation such as attendance, overtime, leave, deductions, reimbursements, etc.
• Process leave applications as per company policy and update records regularly.
• Coordinate with accounts/finance for timely salary processing.
• Handle employee queries related to salary, payslips, attendance corrections, etc.
• Serve as the first point of contact for employee queries related to HR policies and procedures.
• Support grievance handling and escalate issues when necessary.
• Assist in coordinating employee engagement programs, festivals, celebrations, and welfare events.
• Maintain professional communication and ensure a positive work environment.
• Maintain training calendar and support scheduling of internal & external training programs.
• Assist in updating training attendance, feedback, and tracking skill development.
• Ensure HR documents are maintained as per labour law requirements in Kerala.
• Assist with PF, ESI, payroll compliance, statutory filings, and audits where required.
• Prepare reports and documentation required for inspections or official procedures.
• Assist in resignation acceptance, clearances, notice period tracking, and exit interviews.
• Collect company assets during exit and prepare experience/relieving letters.
• Ensure final settlement documents are processed accurately.