Ajmal Mulla

Inventory Management

• Monitor and control inventory levels for medical, pharmaceutical, and non-medical supplies across all facilities.
• Maintain accurate inventory records through ERP and inventory management systems.
• Conduct regular cycle counts and periodic physical stock audits to ensure inventory accuracy.
• Investigate and resolve stock discrepancies, variances, and inventory-related issues.
• Ensure proper stock rotation using FIFO/FEFO principles, especially for medical consumables and medicines.
• Monitor minimum, maximum, and reorder stock levels.
• Generate purchase requisitions based on consumption trends and forecasted requirements.
• Coordinate with procurement teams to ensure timely replenishment of inventory.
• Prevent stock-outs and overstock situations through effective inventory planning.
• Supervise receiving, storage, and issuance of materials in accordance with company procedures.
• Verify goods received against purchase orders and delivery documents.
• Ensure proper storage conditions for sensitive and controlled medical items.
• Monitor expired, near-expiry, damaged, and obsolete inventory and recommend appropriate actions.
• Prepare daily, weekly, and monthly inventory reports.
• Analyze inventory movement, stock turnover, consumption patterns, and slow-moving items.
• Provide management with inventory performance metrics and recommendations for optimization.
• Support budgeting and cost-control initiatives through inventory analysis.
• Ensure compliance with healthcare regulations, company policies, and accreditation standards.
• Maintain complete inventory documentation and audit trails.
• Support internal and external audits by providing accurate inventory records.
• Adhere to health, safety, and quality standards related to inventory handling and storage.

• Inventory Control & Stock Management
• Maintain optimal stock levels of medical supplies and equipment.
• Monitor expiration dates, batch numbers, and ensure proper stock rotation (FIFO).
• Conduct regular physical inventory counts and reconcile with system records.
• Procurement Coordination
• Collaborate with the purchasing department to ensure timely ordering of materials.
• Track open purchase orders and follow up with vendors for timely deliveries.
• Evaluate supplier performance and suggest improvements.
• Receiving & Distribution of Materials
• Oversee the receiving process for incoming medical supplies.
• Ensure accurate documentation and inspection of received goods.
• Supervise the distribution of materials to various departments within the facility.
• Team Supervision & Training
• Lead, schedule, and train material staff and storekeepers.
• Assign daily tasks and monitor performance.
• Ensure compliance with SOPs and safety standards.
• Data Entry & System Management
• Maintain accurate records in the hospital's ERP or inventory management system.
• Generate regular inventory and usage reports for management.
• Identify trends in consumption and flag unusual usage.
• Compliance & Quality Assurance
• Ensure all materials are stored in accordance with health and safety guidelines.
• Enforce adherence to hospital policies and regulatory requirements (e.g., MOH, DHA).
• Support internal and external audits by providing necessary documentation.
• Cost Efficiency & Waste Reduction
• Monitor high-usage items and recommend cost-effective alternatives.
• Identify and reduce obsolete or excess inventory.
• Support initiatives to reduce material wastage and pilferage.
• Coordination with Clinical Departments
• Respond promptly to urgent supply requests from wards, ICUs, and OTs.
• Communicate shortages, delays, or substitutions with concerned departments.
• Support the planning of material needs for new services or expansions.

• Overseeing and managing the day-to-day operations of the warehouse, including receiving, storing, and shipping products or materials, while ensuring efficient coordination amongst the staff
• Monitoring and enforcing compliance with company policies and safety regulations to ensure the safety of all warehouse employees
• Managing inventory, which includes maintaining accurate records, conducting cycle counts, and resolving any discrepancies
• Effectively plan and allocate resources in order to meet daily operational requirements, maximizing productivity and minimizing downtime
• Train, mentor, and provide regular feedback to warehouse staff in order to cultivate their skills and expertise, enabling them to carry out their duties with utmost efficiency
• Work together with other departments, such as End-Users and procurement, to effectively manage and prioritize incoming and outgoing shipments
• Monitor and review operational methods to facilitate both qualitative and quantitative improvements within the operation whilst ensuring continuous End-User Satisfaction
• Consistently seek out opportunities for process improvement, and implement changes to increase efficiency and decrease costs
• Conduct regular inspections and audits to maintain cleanliness, organization, and compliance with quality standards
• Manage and resolve any warehouse-related issues or conflicts that may arise, ensuring prompt resolution and maintaining positive employee relations
• Prepare and analyze reports on warehouse operations, including productivity, inventory levels, and shipping/receiving accuracy, providing recommendations for improvement (Monthly KPIs)
• Commute across five Medcare Hospitals for Business Requirements including Stake-Holders Meet up, Exhibitions, Huddles, etc
• Mitigated risk in the supply chain with thorough due diligence on prospective suppliers.
• Conducted market research to identify potential new suppliers.
• Developed procurement policies, ensuring compliance across all departments.
• Achieved cost savings through strategic sourcing and volume purchasing.
• Improved operational efficiency by streamlining the procurement cycle.

• Preparation of daily Consumption Report
• Checking the material issuance and receipt of the products/goods
• Interact with related warehouses and material department
• Meetings and organizing plans to be conducted
• Responsible for allocation / transfer of stocks
• Stock verification & auditing to be done personally
• Interact with internal team to ensure on time delivery
• Recording all inventory related transactions in ERP
• Ensuring that stores are well maintained and kept clean
• To manage the external/Internal and ISO audit’s
• Clearance & outstanding of materials from various departments to be tracked & dispatched accordingly
• Managing the material in/out on all the products with accountability which include dispatch & delivery
• Over-all responsibility for all day to day activity of the store including stock receipt, stock issue, record maintenance

• Conducted market research to identify selling possibilities and evaluate customer needs
• Actively seek out new sales opportunities through cold calling, networking and social media
• Set up meetings with potential clients and listen to their wishes and concerns
• Prepared and deliver appropriate presentations on products and services
• Created frequent reviews and reports with sales and financial data
• Ensured the availability of stock for sales and demonstrations
• Participated on behalf of the company in exhibitions or conferences
• Negotiated/closed deals and handle complaints or objections
• Collaborated with team members to achieve better results
• Gathered feedback from customers or prospects and share with internal teams
• Built rapport with a customer and subsequently closing the deal
• Built relationships with new customers and distributors Demonstrated products to customers
• Maintained good business relationships with existing clients Liaised with suppliers and manufacturers on a daily basis Held meetings to discuss progress of existing projects
• Dealt with customer feedback, enquiries, complaints and refunds