AKASH PATRAS

• Improvised the documentation flow reducing time between multiple internal & external teams
• Achieved milestones for submission of construction project startup and close-out packages in timely fashion
• Designed user friendly standard QHSEMS templates as per ISO 9001 requirements
• Structured documents after detailed review as per set guidelines
• Collaborated with engineering teams for technical deliverables preparation
• Captured 100% Incoming & outgoing business correspondences
• Facilitated updated project libraries, and submittal registers preserving accurate information
• Trained new document controllers about the documented information management system
• Reported monthly key performance indicator statistics
• Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
• Identified areas of weakness and recommended or implemented process improvements.

Project: Hail & Ghasha Artificial Islands Construction

• Checked, validated and verified documents, including correct numbering, revisions, status, format, title and legibility
• Accelerated review and approval of documents
• Identified errors, examine completeness of engineering submittals
• Acted as single point interface for document control activities of the project for client, subcontractors and vendors
• Generated ad-hoc reports for clients and project management team
• Ensured standardized document control procedure is consistently in effect
• Completed transmittal logs and stored in files for specified durations.
• Worked with internal team members to remedy issues with preemptive solutions.
• Managed regulatory requirements and audit support needs by completing and submitting accurate paperwork.

Project: Khalifa Port Expansion – South Quay Wall & KP Foreshore Marine Works

• Developed, organized and implemented an innovative electronic filing system
• Published daily, weekly, monthly progress reports
• Composed planned vs actual approvals and delivery schedules
• Organized meetings and complied minutes
• Functioned with authority representatives to renew permits and gate passes
• Mobilized & demobilized workers and resolved welfare facilities problems
• Coordinated with manpower and equipment suppliers to manage resources
• Administered offices ensuring enough office supplies are available
• Provided basic IT support and Troubleshot network issues
• Developed and maintained courteous and effective working relationships.

• Prepared and submitted project casting reports
• Reported man-hours, casted vs approved variance, difference between precast casting report and released concrete from batching plant
• Responded queries, registered complaints in defects register, issued internal work instructions
• Reported attendance through SecurAX and supported HR department regarding joining, resigning, notice of absence, documents requests, leave requests, performance evaluation, visa renewals, passport withdrawal requests, stationary requests

Projects: Construction & Completion of Residential & Commercial (B+G+1+R), Audi, Volkswagen & Porsche Body & Paint Workshop

• Assisted Manager & Engineers with drafting letters, emails
• Greeted guests, answered and directed calls
• Responsibly maintained electronic filing system, controlled process for the efficient management and recording of technical submittals, correspondence, and confidential documents
• Recorded inward & outward correspondences, and archived documents for easy issuance & retrieval to team members, subcontractors and other parties
• Retained project documents in custody for audits
• Submitted and registered pre-qualification, technical, material submittals, shop drawings, work inspection, material inspections, closeout of NCR & site instructions, request for information and confirmation of verbal instructions, handing over documents, operation & maintenance manual, warranty guarantee certificates, as-built drawings

Project: Midfield Terminal Building, Abu Dhabi International Airport

• Received, issued, printed, scanned, archived & filed delivery documents as per the company procedure
• Prepared daily, weekly, monthly material stock reports, maintained updated logs of material received, issued and in-hand
• Programmed third party inspections to renew certificate and maintained calibration logs for powered access platforms and loose lifting gears
• Proved successful working within tight deadlines and a fast-paced environment.

Project: Midfield Terminal Building, Abu Dhabi International Airport

• Deployed and forecasted equipment and plants according to project needs
• Handled and scheduled routine transportation operations
• Scheduled inductions for drivers and operators
• Planned & executed suitable transportation modes for materials
• Handled petty cash, monitored and controlled diesel and petrol usage
• Managed hiring & off hiring, examined invoices, analyzed monthly timesheets for buses, pickups, boom loaders, forklifts, scissor lifts, boom lifts, trailers, tower lights
• Monitored and ensured sufficient availability of mobile elevated work platforms (MEWPs) to support the construction team’s work

• Completed inventory of available stock
• Raised purchase requests and liaised with suppliers to ensure on-time delivery
• Oversaw pantry, grocery, detergent and alcohol stores
• Inspected received items and recorded issuance
• Cross-checked physical stocks with excel inventory
• Arranged products on shelves and in cabinets to maximize space utilization
• Communicated with vendors to discuss order discrepancies, and returned damaged merchandise or incorrect orders.
• Documented shipping and receiving records to confirm receipt of orders.