AKBARALI ABDUL AZEEZ
Dubai,UAE
Summary
Dedicated Administrative & Facilities Executive with 8+ years of experience in Office Management, Project Management, Facilities Coordination, and HR Support. Seeking to leverage my expertise to streamline operations, enhance organizational efficiency, and contribute to the success of a dynamic organization.
Overview
10
10
years of professional experience
3
3
years of post-secondary education
1
1
Certification
Work history
Admin cum Facilities Executive
Al Tanmyah Services LLC
Dubai, United Arab Emirates
02.2017 - Current
- Managed payroll for over 500 employees, ensuring timely and accurate salary processing that enhanced employee satisfaction.
- Streamlined office administration duties, resulting in increased operational efficiency and improved workflow.
- Coordinated billing and invoicing processes, leading to 90% on-time payments from clients and improved cash flow.
- Resolved employee grievances efficiently, fostering a positive work environment and higher retention rates.
- Managed employee attendance and leave records, ensuring proper documentation and compliance with company policies.
- Prepared and maintained RFPs, Bid information, and contract documents, including conducting cost evaluations and formulating relevant queries.
- Undertaken general office duties related to project, including correspondence, filling, maintaining organized records and streamlined contract renewal documentations.
- Prepared purchase orders by conducting vendor rate comparison, validated vendor invoices, and ensured accurate and timely payment processing.
- Handled materials ordering and administration, subcontractor coordination, production of valuations, and presentation of results, contributing to effective project and operational management.
- Managed MOM, prepare monthly reports and handled various documentations tasks, including leave applications, Grievance forms, request forms, staff transfer, Change of status form and vehicle transfer forms.
- Handled administration and coordination of the organization's fleet of motor vehicles, schedule repairs or preventative maintenance.
- Preparation and issuance process of Operation and Maintenance(O&M) manual, focusing on completeness and accuracy to improve client satisfaction.
- Monitor and track all planned preventive Maintenance(PPM) services, both in-house and subcontractor.
- Maintain staff lists, organization charts and documents records to ensuring accurate and up-to-date information and compliance with company policies.
- Coordinated with various departments of all processes and procedures, including HR, HSEQ, Procurement, Finance, IT and operations team.
Administrative assistant
Etisalat Facilities Management LLC
Al Ain City, Abu Dhabi
03.2015 - 02.2017
- Creating work orders and purchase orders required as part of reactive and planned maintenance.
- Handled an asset inventory on CAFM from information provided by the caretaking team, contractors and Operating and Maintenance manuals.
- Develop and implement PPM program me as a result of the asset inventory, maintenance contracts and legislative requirements.
- Managed the database for the planned maintenance regime by including all sites information, contractors' contracts, and health and safety information databases.
- Maintain records for all reactive and PPM works completed by the caretaking team and contractors.
- Monitor the active jobs logged on the helpdesk, to include the onside CAFM system maintained by Help Desk Call Centre.
- Recommend to the Facilities Manager improvements that could be made to the cleaning and MEP Services.
- Provide administrative support to the Facilities Manager, arranging meetings, filing and opening post.
- Handled daily routine Preventive Maintenance throughout the whole month given task from the schedulers.
- Managed employee attendance and leave records, ensuring proper documentation and compliance with company policies.
- Handled materials ordering and administration, subcontractor coordination, production of valuations, and presentation of results, contributing to effective project and operational management.
Education
Bachelor of Science - Computer Science
Bharathidasan University
Tiruchirappalli 06.2006 - 05.2009
Skills
- Facility management familiarity
- Excellent Communication and Interpersonal Skills
- Office administration
- Employee Grievance Handling
- Inventory management
- Client and Vendor Coordination
- HR Policies and Compliance
- Time and Attendance Management
- Team Coordination and communication
- Problem-Solving and Data Management
- Record Keeping and Data Management
- Payroll management
- Billing management
- Dynamics ax proficiency
- Microsoft office suite
- Advanced excel proficiency
- Knowledge of Oracle HRMS
Languages
English
Advanced
Hindi
Intermediate
Tamil
Native
Malayalam
Advanced
Arabic
Beginner
Certification
Automatic Light Vehicle Driving License
References
References available upon request.
Timeline
Admin cum Facilities Executive
Al Tanmyah Services LLC
02.2017 - Current
Administrative assistant
Etisalat Facilities Management LLC
03.2015 - 02.2017
Bachelor of Science - Computer Science
Bharathidasan University
06.2006 - 05.2009
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