ALANKAR D SHIRKE
Dubai
Summary
Dynamic Senior Meetings & Event Planner with a proven track record at BCD Travel LLC, adept in Microsoft Office and demonstrating exceptional communication skills. Spearheaded significant projects like COP28, showcasing leadership and dedication. Expert in negotiations and client relations, continuously enhancing venue knowledge and driving process improvements.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Senior Meetings & Event Planner
BCD Travel LLC
Dubai
07.2023 - Current
- Company Overview: BCD’s leading meetings and events management and global consultancy services
- Overall, I was responsible for projects assigned to me including client briefings, sourcing, contracting, planning, onsite and financial reconciliation
- Ensure supplier quotations are fully negotiated for the best possible rates and conditions to meet client's expectations of savings
- Consistently apply and demonstrate venue and destination knowledge to all customers
- Continually develop excellent venue and destination knowledge through building positive relationships with key supplier contacts, attending site-visits, familiarization visits, workshops and webinars
- Dealing with clients to oversee all business-critical deadlines
- Coordinating and monitoring budgets during the process of the meeting
- Enter all relevant meeting details in the back-office tools and keep accurate records for data recording purposes
- Complete weekly timesheets, tracking actual work time against all projects
- Initiate process improvements that align with the client’s strategies and long-term goals
- Reporting to the commercial director of the company
- BCD’s leading meetings and events management and global consultancy services
- Significant and Exclusive Projects:
- The 2023 United Nations Climate Change Conference, COP28, Dubai, UAE, November-December 2023: Logistics of 450 pax airport transfers individually in 3 hotels Waldroff Astoria DIFC, Ritz Carlton & Conrad for 7 days
- PetroChina: Series of groups throughout the year in UAE & USA, UK for internal training
- End to end coordinating including flight booking assistance, visa(for UAE only), accommodation, transfers, meet & assistance, onsite assistance
- MetLife sales meet 2023: Sales meeting for client for 200 pax at Hilton Palm Hotel for 200 delegates including accommodation, Meeting room for 200 pax, branding, airport transfers, flight booking assistance
- Philips, VM 11 Launch: Product Launch event for Philips 80 pax, branding, Venue sourcing, accommodation, meeting room, transfers, Galadinner, Cvent platform creation for online registration assistance, multiple payment collection tracking from client
- Expanded Duties and Responsibilities: Meeting client for feedback, discussion for future business with key clients
- Presenting business modules to new clients, achieving goals & fulfilling client expectations
- Supporting organization to arrange events for internal employees
- Guiding team whenever needed support for large scale projects
- Represented company in IMEX Frankfurt 2024 event & participated group discussion along with BCD Travel business partners across 11 countries
Senior Operations Manager MICE
TEAMRUSTIC Pvt Ltd
Navi Mumbai
12.2016 - 07.2023
- Company Overview: Event Management Company into Domestic & International MICE
- Negotiation & contracting with vendors, i.e
- Hoteliers, transporters, and other suppliers (Domestic & International)
- Contracting & costing
- Traveling with the group & handling hotel reservations, Transfers and other bookings related to Outbound & Domestic Tour Operations
- RFQ & bidding process to win project from competitive agencies in market with competitive rates
- Maintaining Customer relations / Client relations
- Tour & Travel Management for the Corporate Houses
- Preparing Tour Programs and Itineraries as per corporate client's requirement
- Ensure all TATs are met as per deadline
- Ensuring the best options are given for venue & entertainment as per client requirement
- Coordinating with suppliers & obtaining the latest information on schemes/ travel programmers
- Coordinating operational activities and arranging Meetings, Incentive Tours, Conferences and Events
- Contracting special rates with hotels, transfers and other vendors accountable for every logistical element of a query, accommodation, transfers, sightseeing, visa etc
- Event Management Company into Domestic & International MICE
- In charge of all vendor negotiation and confirmation
- Payout process & vendor management
- Negotiate for the best rates for all the services required
- Consolidate event bills, confirm on site extras, invoices, support and hand them over to the Accounts department
- On site execution as per planned/modified plan due to last minute changes
- Reporting to VP Operations Head & MD of company
Operations Executive MICE
GM Hospitality
Navi Mumbai
07.2015 - 12.2016
- Company Overview: Travel agency purely into domestic MICE
- Database Management (Primary Responsibility)
- Classified geographically region and state wise
- Create a database of hotels across the country
- Further classified into Budget, 3 star, 4 star and 5 star categories
- Additionally classified into business hotels and resorts
- Capture the facilities offered by the hotels
- Monthly updating of the database with addition of new hotels and upgraded facilities in existing hotels
- Maintaining current contact information for the hotels
- Travel agency purely into domestic MICE
- Vendor Management
- Explore opportunities for rate contracting with hotels across the country
- Explore opportunities for tie ups with hotels to act as their GSA in Mumbai
- Provide hotels details, brochures etc to the Sales team to help them promote hotels for which we act as a GSA
- Operations Management
- Capture all the relevant information required for quote generation and ensure it is provided by the sales team
- Coordinate with the sales team to finalize timelines for quote preparation
- Ensure prompt responses from hotels, negotiating rates and getting the best possible rates / lowest rates
- Revert to the sales team/client with the quotes within agreed timelines
- Ensure event confirmations are sent to the hotels as soon as go ahead is received from the client
- Finalize payment terms and contracts signed
- Act as a liaison between the client and hotel ensuring a good flow of communication is maintained between all parties
- Prepare tour itineraries, finalize menus etc if required
- Brief the tour coordinator about all the details pertaining to event
- Follow up with the hotel to ensure event bills are speedily dispatched to us
- Check the hotels bills for accuracy and ensure timely final payments are made to the hotel
- Reporting to GM Operations Head & VP Business Development
Operations Executive
Nivalink Tours & Travels
08.2013 - 04.2015
- Company Overview: Online & Offline Travel Agency since 2000
- Specialized domestic & International tailor maid holiday packages
- Checking availability in Hotels for FIT, GIT & Corporate groups
- Transport arrangement for Itineraries & short breaks
- Flight/Train/Bus booking
- Online booking for Government chain Hotels MTDC, HPTDC & MPTDC
- Handling bookings of Inbound Guests
- Jungle safari booking/Online permits
- Long stay arrangement
- Bargain with the Hotels for best rates
- Sourcing best rates from service provider for special enquiries
- Handling enquiries for online booking
- Updating status of reservation & handover booking voucher to the Guest
- Daily reporting of work status to Team Leader
- Online & Offline Travel Agency since 2000
- Specialized domestic & International tailor maid holiday packages
- Expanded Duties and Responsibilities: Handling after office calls for on tour Guest
- Generating voucher in system for Itineraries & Short breaks for salesperson
- Maintaining excels sheet of daily work
- Updating catalogue for Itineraries & Short breaks
- Follow ups with Hotels/Transport to revert on final Blocking/Confirmation sent to them
- Follow ups with salesperson for payment from Guest
- Coordination with the accounts team for refund & Net payable amount to hotel
Education
Post Graduate Diploma - Travel & Tourism
KUONI Academy
Vashi, Italy01.2014
B.Sc - Biotechnology
C.K.Thakur Collage
New Panvel, Mumbai, India03.2012
Skills
- Microsoft Office
- Blue Grass
- E-progile
- Team spirit
- Communication skills
- Self-Motivation
- Dedicated
- Leadership quality
- Hardworking
- Exceptional time management skills
- Continually learning
Languages
- English
- Hindi
- Marathi
Disclaimer
I hereby declare that the facts and particulars mentioned above are true to the best of my knowledge and belief.
Keyskills
Microsoft Office (Word, Excel, PowerPoint), Blue Grass, E-progile, Team spirit, Communication skills, Self-Motivation, Dedicated, Leadership quality, Hardworking, Exceptional time management skills, Continually learning
Personal Information
- Father's Name: Dilip Shivram Shirke
- Date of Birth: 01/22/91
- Gender: Male
- Nationality: Indian
- Marital Status: Unmarried
Certification
- Communication Skills from EmQuest a division of Emirates
Languages
Marathi
First Language
English
Proficient (C2)
C2
Hindi
Advanced (C1)
C1
Timeline
Senior Meetings & Event Planner
BCD Travel LLC
07.2023 - Current
Senior Operations Manager MICE
TEAMRUSTIC Pvt Ltd
12.2016 - 07.2023
Operations Executive MICE
GM Hospitality
07.2015 - 12.2016
Operations Executive
Nivalink Tours & Travels
08.2013 - 04.2015
- Communication Skills from EmQuest a division of Emirates
Post Graduate Diploma - Travel & Tourism
KUONI Academy
B.Sc - Biotechnology
C.K.Thakur Collage
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