Alexa Botes

Remote position with Full Accounting Function of Company from Data Capturing to liaison with external Auditors.

• Full debtors control, management of creditors control.
• Month end Procedures.
• Fixed Asset Management.
• Liaison with FTA and VAT returns.
• Preparation of financial Statements and Liaison with External Auditors.
• Profit and Loss reporting on allocated projects.
• Creation of annual budget in liaison with the BM and the CEO.
• Reporting to CEO of the business on variances of income and expenses vs budget as well as presenting financial information to the non-executive Treasurer of the company.

Achievements

Recommended and implemented a transfer of accounting data from XERO to SAGE.

The transfer to another accounting system was performed in order to improve the data integrity of accounting information being captured as well as eliminate the duplication of work and provide more accurate reports to the different stakeholders of the business using functions offered by the new accounting package.

Introduced a credit card payment system in order to improve debtors' collection time.

• Tutoring Students in financial Accounting for master's degrees which in both cases were passed with excellent marks (above 90%)
• Consulting to a restaurant business and managing the financial statements as well as the HR process including WPS.
• Provided consulting services to BSME FZE using analysis of the financial statements to determine whether a price increase for membership fees were necessary, advising on the Companies tax that would come into effect in 2024 as well as an in-depth analysis of the business position by looking at financial ratios and comparing this to companies within the Education industry.
• Performed the Financial Administrator position while the employee was on Maternity leave
  Responsible for raising invoices based on information given from PRO's and other service providers to the business.
  Debtors control
  Management of client's renewal dates for business renewals
  WPS system and weekly payments to creditors.

Makro store a bulk cash and carry store doing over R 2 bill turnover per annum. FMCG store providing goods to a broad spectrum of clients from large entities to Individuals.

Main Objectives

• Management of 5 departments within the store along with the managers of the departments and the clerks and cashiers. Approximately 300 people.

- Accounts office

- Cash Bank

- Stock Control

- Receiving

- IT

• Full Financial Function within the store.
• Debtors control and creditors control
• Management of expenses for external contracts as per contractual obligations.
• Implementation and creation of Internal controls across departments.
• Daily checking, signing and authorizing of transactions and financial reports from all divisions.
• Monthly reconciliations
• Month end reports to Head office and Senior management - detailing variances against budget, for all 5 departments. Shrinkage and recoveries. Any events that needed to be highlighted.
• Attendance of Quarterly executive meetings to present the financial statements and overall performance of the store, the estimated performance for the next quarter as well as discussions around the performance of the divisions under the financial managers responsibilities.
• Implementation and training of mid-level managers when new systems were implemented as well as a lecturer to students who were doing finance modules at Makro University.
• Management of fixed Assets.
• Approval of sales for our contractual customers.
• Achievements
• Introduced a program where the staff were retrained in the basics of their job descriptions.
• The mid-level Managers were taken to stores where their departments were more successful, this helped managers to identify any shortfalls and look at alternative methods to run their departments effectively.
• Restructuring of the front end - to be more efficient in terms of providing the fastest service to our customers while being cost effective to the group.
• Fast detection of fraud within the online department which helped prevent further fraud in the 22 other stores and apprehension of the suspects involved.
• Halted green lighting stock which reduced shrinkage in the receiving area.

MineARC Systems is a leading manufacturing concern in Australia with

subsidiaries in 5 countries. MineARC Systems manufactures Refuge chambers as well as provides servicing and ancillary products to the mining industry.

Main Objectives

• Monthly reporting to Owners of the business in Australia
• Management of the Full accounting function to Trial Balance
• Inventory Control on SAP
• Import and export Logistics
• Petty Cash control
• Monthly Reconciliations
• Creditors control and Debtors control
• Customer Liaison
• Service Module control - ensuring that the services for the chambers were booked and performed by the technicians on time.
• Financial control over each build project run on SAP Projects Module.
• Invoicing
• HR and Salaries paid bi-weekly.
• Full Administration function with the help of an assistant.
• International payments

Achievements to date

• Reconciliations on accounts not balancing for the last two years.
• Recovery of funds overpaid to suppliers that neither company was aware of.
• Implementation of internal controls for receipt of stock, storage of stock and picking of stock to ensure stock balances are accurate.
• Implementation of IFRS and GAAP into the capturing in SAP in accordance with auditor’s standards.
• Implementation of referencing all documents and bank statements loaded in SAP for better traceability.
• Assisted the company with applying for intercompany transactions with the South African Reserve Bank.
• Settled long outstanding debts with Head office (Intercompany loans) and other suppliers- Improved cashflow by improving collection for Debtors which assisted with paying the intercompany loan and improving cashflow where it was no longer needed to loan funds to cover the expenses of the daily operations.

Hipra Southern Africa (Pty) Ltd is a subsidiary of Laboratorios Hipra SA, an

Animal Pharmaceutical company in AMER, Spain. Hipra prides themselves as

being the Reference in Prevention and manufactures and supplies vaccinations to livestock animals in South Africa specifically to Swine, Poultry and Bovine species.

Reporting to the zone director in Spain and liaison with the legal, HR, Inventory and Financial department daily.

Main objectives

• Monthly Reporting on

- Margin Analysis based on product mix, quantities sold and pricing

- Sales Reports

- Inventory Reports

- Income Statement and Balance sheet against budgeted figures

- Day to day happenings in the business.

- Reports on outstanding debtors, creditors, provisions, foreign exchange

differences, intercompany loan balances, duty costs

- HR Reports – Salaries paid calculation of Variable bonuses, leave days.

• Monthly closing Journal Entries and all provision Journal entries
• Reviewing, checking and correction of all transactions captured.
• Calculation of commissions on sales for suppliers.
• Debtors and creditors monthly reconciliation
• HR function as well as liaison with external companies regarding payments to Tax authorities.
• Mandated to fully act on behalf of company regarding contracts with suppliers and customers as well as contract negotiation.
• Implemented new internal controls with regards to the new logistics company hired in 2015 to improve the delivery and service to customers.
• Liaison with External Auditing Company and Internal audit function
• Ordering and import of stock from Spain and export of products to Africa with the HQ Logistics department.
• Stock control.
• Employee’s expenses were monitored and captured on a weekly basis.
• Acted as company secretary and public officer
• Full management of the income and expense bank accounts
• Cash flow forecasts monthly
• Managing all legal aspects on the company’s behalf with the external legal team
• Pricing of Items for Tender, Distributor, Wholesale and RSP of all the products
• Yearly budgets for subsidiary which is sent for approval to HQ.

Achievements

• Reduced fixed costs
• Hired a new accounting firm that would perform our internal reviews on a
• Reduced carriage expenses by 1.25 % per annum by changing
• Renegotiated clearing contract by 1.5 % per load delivered to South Africa
• Reduced the legal fees paid per annum, by implementing standard forms for capitalization issues etc.
• Implemented internal control procedures regarding large projects run by the sales and Marketing team.
• Implemented a travel policy with strict limits on spending (strong control as each employee had a company credit card).
• Increased contribution margin by 9 % by implementing price changes to products.
• Worked with the GM to price new products for the different tiers of clients we had.
• Increased average Margins from 20 % to 28 %.
• Adherence to timelines with regards to statutory submissions which reduced costs for the company in penalties and fines.
• Assisted in the recovery of GST refunds denied by SARS
• Collected money from debtors that had been outstanding for 360+ days.
• Reduced debtor’s collection days from 90 days to 60 days
• Reduced creditors payment days from 240 days to 60 days.
• Liaised with customers.
• Management of the fixed asset register.
• Implemented a more efficient ordering system.
• Reduced variable costs.
• Worked with SAP, QlikView and CRM.

Everything Accounting: A company that was established to help small business owners start up their businesses and to educate them on the importance of keeping good financial records.

• Assistance with registration and statutory set up of their companies
• Setup of Accounting systems and acted as external financial manager to the organizations
• Business pre-employment checks on potential employees.
• Perform Investigation and risk analysis check on potential employees requiring special clearance within their work duties.
• Verification of all information submitted on CVs of potential employees
• Assisted with building of tender documents for clients

Client List

• Zingela Networks company selling IT products online
• Mockingbull Holdings Insurance Company selling low-cost patented products to large insurance houses.
• Not Just Banting Proprietary Ltd Riverside Foods - 8-month contract assisting company to reconcile 6 years of Proof of deliveries to B2B System to assist with receiving outstanding payments.
• Ad hoc clients for consulting – mostly Canteens and restaurants

Privately owned forensic services company, focused on offering services to the Health Care Market sector and Providing Security to mines within South Africa. Staff complement approximately 300.

• Capturing of financial Information, month end procedures and drawing up of Financial Statements for Audit purposes.
• Design and maintain strong business controls throughout the business
• Analysis of information to ensure the financial health of the going concern.
• Ensure budget alignment and reporting to enable the members and other stakeholders to measure the businesses performance.
• Approve/Reject and coordinate lines of credit to new customers based on credit checks.
• Strong control over debtors from an invoicing perspective as well as a collection perspective.
• Cashflow monitoring to ensure liquidity for Salaries and creditors commitments
• Strategic changes to procedures, operating systems, budgets, and other financial control functions to more accurately report to external stakeholders.
• Costs and the revenue model per project.
• Primary liaison with external stakeholders.
• Human Resources - Full HR function for hourly wage workers in the Security division as well as salaried staff in the forensics department (only effective July 2009)
• Performance management, Employee orientation, development, and training.
• Policy development and documentation
• Employee relations.
• Compensation and benefits administration for all staff members.
• Employee safety, welfare, wellness and health.
• Company Secretary Responsibilities (only effective July 2009):