Alia Siddique
Dubai,UAE
Summary
Looking to obtain a career position with a reputed organization that would utilize my skills and experience to contribute to the success of the organization and enhance my professional and personal growth.
Overview
5
5
years of professional experience
4
4
years of post-secondary education
Work history
Assistant administrator
Vision Tech Solutions
Dubai, UAE
06.2023 - Current
- Managing administrative tasks such as filing, data entry, and document organisation.
- Assisting with scheduling meetings, appointments, and travel arrangements for the team.
- Handling incoming calls, emails, and correspondence, and responding to inquiries promptly and professionally.
- Coordinating office supplies and equipment maintenance to ensure smooth operations.
- Supporting the HR department with recruitment processes, onboarding new employees, and maintaining personnel records.
- Assisting in the preparation of reports, presentations, and other documentation as required.
- Collaborating with other team members to facilitate communication and coordination across departments.
- Maintaining confidentiality and discretion when handling sensitive information.
- Providing general administrative support to senior management and other staff members as needed.
- Adhering to company policies and procedures, and ensuring compliance with relevant regulations and standards.
Executive Assistant to CEO
Transpeshawar
Peshahwar, Pakistan
09.2022 - 05.2023
- Managing the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
- Screening and prioritizing incoming calls, emails, and correspondence for the CEO.
- Preparing agendas, presentations, and briefing materials for meetings and conferences attended by the CEO.
- Acting as a liaison between the CEO and internal/external stakeholders, maintaining effective communication channels.
- Handling confidential information with discretion and professionalism.
- Conducting research and compiling reports on various topics as requested by the CEO.
- Assisting with special projects and initiatives, providing administrative support as needed.
- Anticipating the needs of the CEO and proactively addressing them to enhance efficiency and productivity.
- Coordinating and overseeing the CEO's office operations, including office supplies, equipment, and facilities.
- Representing the CEO in meetings and events when necessary, conveying their directives and decisions accurately.
- Managing the CEO's expenses and reimbursements, ensuring accuracy and compliance with company policies.
- Supporting the CEO in managing their priorities and commitments, helping to balance their workload effectively.
- Building and maintaining positive relationships with internal and external stakeholders on behalf of the CEO.
- Keeping abreast of industry trends and developments to provide valuable insights and assistance to the CEO.
- Demonstrating professionalism, integrity, and discretion in all interactions and responsibilities as the CEO's representative and confidante..
Assistant Admin/Front Office Executive
Shangri-La Hotels and Resorts
Murree, Pakistan
03.2019 - 08.2022
- Greeting and welcoming visitors in a friendly and professional manner
- Managing the reception area, including answering phone calls, directing inquiries, and handling correspondence.
- Maintaining a tidy and organized front desk area, ensuring it is presentable at all times.
- Assisting with administrative tasks such as data entry, filing, and record keeping.
- Managing incoming and outgoing mail and deliveries.
- Coordinating appointments and scheduling meetings for staff members.
- Assisting with travel arrangements and accommodation bookings for employees and guests.
- Providing general administrative support to various departments as needed.
- Managing office supplies inventory and placing orders when necessary.
- Assisting with the onboarding process for new employees, including paperwork and orientation.
- Handling petty cash and maintaining accurate records of expenses.
- Acting as a point of contact for building maintenance and security issues.
- Supporting the HR department with recruitment activities, such as posting job vacancies and scheduling interviews.
- Assisting with event planning and coordination for company functions or meetings.
- Demonstrating professionalism, courtesy, and excellent communication skills in all interactions with visitors, staff, and external contacts.
Education
BS - English Literature
Shaheed Benazir Bhutto University KPK
Pakistan 09.2014 - 09.2018
Intermediate - undefined
Board of Intermediate & Secondary Education, KPK
Matriculation - undefined
Board of Intermediate & Secondary Education, KPK
Skills
- Analytical Thinking
- Strong Verbal and Written Communication
- Problem Solving
- Team Work
- Time Management
- Document management
- Filing management
- Administrative skill
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Appointment scheduling
- Meeting support
- Letter writing
- Meeting planning
- Confidentiality understanding
- Knowledge of project management software (eg Trello,)
- Familiarity with customer relationship management (CRM) systems
- Experience with graphic design software (eg Canva)
- Familiarity with social media management
- Competence in using collaboration and communication tools (eg, Slack, Microsoft Teams, Zoom)
- Office calendar management
- Travel administration
- Invoice generation
- Report writing
- Data entry
- Multilingual
Languages
English
Advanced
Urdu
Advanced
Pashto
Upper intermediate
Chitrali
Advanced
Timeline
Assistant administrator
Vision Tech Solutions
06.2023 - Current
Executive Assistant to CEO
Transpeshawar
09.2022 - 05.2023
Assistant Admin/Front Office Executive
Shangri-La Hotels and Resorts
03.2019 - 08.2022
BS - English Literature
Shaheed Benazir Bhutto University KPK
09.2014 - 09.2018
Intermediate - undefined
Board of Intermediate & Secondary Education, KPK
Matriculation - undefined
Board of Intermediate & Secondary Education, KPK
Similar Profiles
Shakthi Sundar KShakthi Sundar K
Intern at Arjun Vision Tech SolutionsIntern at Arjun Vision Tech Solutions
James GatitiJames Gatiti
Corporate Communications Coordinator at American Tech Vision Solutions CanadaCorporate Communications Coordinator at American Tech Vision Solutions Canada
sachin patilsachin patil
Senior Android developer at American Tech vision solutionsSenior Android developer at American Tech vision solutions
Sana MariamSana Mariam
Key account manager at Isla SeafoodsKey account manager at Isla Seafoods
Hesham HassanHesham Hassan
Director of engineering Hospitality / MEP Manager at ASCORP HoldingsDirector of engineering Hospitality / MEP Manager at ASCORP Holdings