Alina Shaikh

• Maintained and updated financial records and prepared accurate financial statements using Zoho Books; supported automation and process enhancements within the platform.
• Working with spreadsheets, sales and purchase ledgers and journals.
• Prepare and file accurate VAT returns (standard & zero-rated) and ensure clients are tax-compliant
• Handled accounts payable and receivable functions for major clients including Jumbo Electronics, Jacky's Electronics, Jacky's Retail, GMG Consumer LLC, Sharaf DG, Carrefour (Majid Al Futtaim), Trendyol.com Marketplace, Noon, and other retail partners.
• Prepared and issued customer sales invoices, ensuring accuracy and timely submission for clients across online and offline channels.
• Managed accounting for Torras accessories brand, including processing and reconciling all purchase invoices.
• Issued debit notes to Torras for shared marketing, logistics, and operational expenses in accordance with brand agreements.
• Managed purchase ledger by finalizing vendors statements

reconciliations, performing monthly payment runs.

• Supported accurate record keeping by properly documenting financial transactions .
• Reviewed and filed payroll documents following department procedures.
• Maintaining and Reconciling Petty Cash monthly expenses.
• Handled complex account reconciliations; ensured consistency in records.
• Prepared monthly and yearly balance sheets, ensuring accuracy.
• Conducted financial audits for improved internal controls.
• Conduct account reconciliations, journal entries, and general ledger reviews.
• Prepare monthly sales and P&L reports of customers.
• Assist in the external audit process by preparing required documentation.
• Support automation and quality improvements in Zoho Books or similar platforms.
• Coordinated with sales and logistics teams to track and reconcile inventory movement, returns, and write-offs.
• Communicate directly with clients, respond to queries, and proactively resolve issues.

Account Assistant Duties:

• Working closely with accountant to manage financial and client records in Tally ERP software.
• Support team to prepare the weekly and monthly financial report.
• Manage accounts payables and receivables proactively also monitor transactions efficiently.
• Record daily transactions related to Purchase, sales, payments, receipts, and expenses.
• Prepare and maintain weekly inventory aging report and submit to accountant for tracking.
• Working with spreadsheets, sales and purchase ledgers and journals.
• Updating and maintain procedural documentation.
• Bank reconciliation on daily basis to ensure sufficient cash flow for daily operations.
• Assist in VAT return filling.
• Prepare sales invoices and reviewed debtor balances and report to sales team for payments follow ups.
• Increased data accuracy through meticulously investigating invoices discrepancies.
• Managed purchase ledger by finalizing vendors statements reconciliations, performing monthly payment runs.
• Prepared bank deposits, checking and correcting any errors.
• Reconciled all company accounts, including credit cards and expenses.
• Entered transactions into internal databases.
• Participated in monthly, quarterly and annual audits.
• Supported accurate recordkeeping by properly documenting financial transactions.
• Verified items billed against items received, following up with vendors to reconcile variances.
• Reviewed and filed payroll documents following department procedures.
• Maintaining and Reconciling Petty Cash and monthly expenses.
• Managing accounts & preparing P&L for OCD Cafeteria.
• Identifying and reporting any financial discrepancies or irregularities.
• Performing other tasks as assigned by Manager.

Admin Duties:

• Managing company’s emails, phone calls and other correspondence.
• Prepare company’s documents such as letters, notice, emails.
• Keeping filing in system and manage office inventories.
• Handling email requests and queries appropriately.
• Manage daily schedule, schedule meetings and appointments.
• Make travel arrangements for staff and CEO.
• Handling License renewals, property renewals, visa renewals for company.
• Basic PRO duties include full communication with the Government entities.

• v Handling Residential and commercial properties of the company.
• Updating client and contract details in system, maintaining MIS of the properties.
• Preparing Ejari contracts and manual contracts (residential, commercial and management) for tenant and company.
• Tracking payments of the tenants as per schedule for renewal of contract and follow up by emails and call.
• Managing calls for the maintenance of the property.
• Preparing and sending renewal letters and VAT invoices to the tenants.
• Verifying the KYC of the tenant as per company rules.
• Collecting the rental payments and preparing the physical receipts and update data in company records.
• Filing the documents and other contract details as per properties.
• Sending the files to the property owner for necessary approvals and signatures.
• Retaining a copy of all correspondences and approvals in the file.
• Handling vacating procedures of the property as per company rules.

• Handling MIS for Retail Management Portfolio of Mumbai write off pool for Credit cards customers.
• Updating daily payment in MIS, Preparing MIS and publishing it as per requirement on daily basis for Recovery team, mapping SAS and Cibil data in master file on monthly basis.
• Preparing Reversal files, collating Payment Reminder data, and forwarding to Head Office.
• Preparing report cards and Target letters for the agencies, Verifying KYC documents of the customers.
• Operating on Oracle Flexcube, Finware and Vision Plus software’s, updating client information in System.
• Segregate master data for contact validation files, settlements files, Trails (HHT machines and system), forwarding reports to Head Office daily basis.
• Processing Debit letter requests of the customers, Downloading cash files and balance files on daily basis and mapping in master file.
• Collating and verifying Settlements and Pre-Noc requests and send to Head office for approvals, providing Pre- Noc & Noc letters as required.
• Collating Parity codes, Reason codes and Trails data, analyze and prepare data as per format and send it to Head Office within TAT.
• Preparing monthly tracker for parity, settlement, and Pre Noc data.
• Additional work, skip tracing customer on Felxcube and other system for minimize risk cost and optimize returns.
• Updating data to maintain departmental records and databases.
• Efficiently research, share ideas and information to recover defaulted funds.
• Working with the team members to ensure efficiency in process within TAT.