Almizn AlTaher Alblooshi
Abu Dhabi
Summary
Seeking a position in business field in order to utilize and develop my professional experience towards the overall success of the organization's goals and strategies. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
16
16
years of professional experience
Work History
Senior Adminstrative Executive
Mubadala Investment
Abu Dhabi
11.2015 - Current
- Assists the ED in the management of his schedule, and using judgment to prioritize and reschedule meetings.
- Provides logistical support for department meetings such as preparing meeting agendas, communicating meeting details to members, arranging meeting venue and the required audio visual equipment, coordinating with Administration for catering if required, ensuring relevant materials are ready for each meeting, taking minutes of meetings, circulating them to members after the meetings and assisting with action item follow up as needed.
- Assists in the preparation of communications and promotional materials for the ED Drafts presentation materials for the Executive director office when required.
- Organizes programs, events, meeting or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
- Arranges for all travel related bookings and the necessary documentation for the ED and his official guests in coordination with the Finance and Administration department; Receives, routes, screens and responds to all telephone and personal inquiries for the ED.
- Streamlined office operations for enhanced productivity with organized filing systems and task prioritization.
- Enhanced team communication through effective scheduling, meeting coordination, and correspondence management.
- Boosted customer satisfaction by promptly addressing inquiries and resolving issues professionally.
- Strengthened client relationships through consistent follow-up communication and efficient problem resolution.
- Demonstrated adaptability by quickly mastering new software applications as needed for various tasksprojects.
- Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
- Developed and maintained filing systems to facilitate easy access to information.
- Prepared PowerPoint presentations for senior-level staff with attention to detail.
- Completed daily logs for management review.
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
- Improved internal communication by creating informative reports, presentations, and memos for executives and team members.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Managed expense reporting to ensure accuracy and adherence to budgetary guidelines.
- Served as a liaison between executives, staff members, clients, and stakeholders to maintain effective communication channels.
- Optimized time management for executives through skilled coordination of tasks and priorities.
- Enhanced overall office efficiency with proactive problem-solving skills applied to daily challenges or unexpected situations.
- Managed vendor relations ensuring the best quality services at competitive prices while maintaining strong partnerships.
- Demonstrated flexibility adapting quickly when new tasks or responsibilities arose, maintaining a high level of performance under pressure.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Took notes and dictation at meetings.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Volunteered to help with special projects of varying degrees of complexity.
- Ensured timely completion of projects by coordinating cross-functional teams and tracking progress against deadlines.
- Handled sensitive information with discretion while maintaining confidentiality of executive correspondence, financial records, and personnel matters.
- Coordinated team building activities to promote a positive work environment within the organization.
- Collaborated with HR department in managing employee relations issues such as performance evaluations or disciplinary actions at the executive level.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Managed department budgets and generated financial reports for management review.
- Updated and maintained confidential databases and records.
- Created and managed office systems to efficiently deal with documentation.
- Wrote reports, executive summaries and newsletters.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Streamlined office operations by implementing efficient administrative processes and policies.
- Enhanced communication within the team by organizing regular meetings and updating collaboration tools.
- Developed comprehensive budget reports for the department, resulting in improved financial management and resource allocation.
- Managed complex scheduling tasks for executive-level meetings, ensuring smooth coordination among departments and stakeholders.
- Spearheaded successful event planning initiatives for company-wide gatherings, fostering a strong sense of community and employee morale.
- Oversaw contract negotiations with vendors, securing favorable terms that reduced costs while maintaining high-quality services.
- Implemented new record-keeping systems that significantly improved data organization and accessibility across the department.
- Contributed to talent acquisition efforts by reviewing resumes, conducting interviews, and onboarding new hires into their roles efficiently.
- Upheld a high level of confidentiality when handling sensitive information pertaining to personnel matters or company strategies.
- Identified areas for cost savings within the department, implementing cost-effective solutions that maintained service quality and efficacy.
- Planned and executed events for employees and clients and managed logistics and vendor relations.
- Conducted ongoing reviews of program financial systems to assess cost control measures.
- Categorized and securely processed sensitive documents with information of deeply personal nature or corporate sensitivity.
- Offered technical support and troubleshot issues to enhance office productivity.
Adminstrative Coordinator
Khalifa University - Ankabut
Abu Dhabi
11.2015 - 09.2016
- Assists in the preparation and execution of administrative policies for the department; Researches, analyses and prepares administrative and statistical reports and documents for the Office; Prepares expense reports and maintain financial records for the office, coordinates with the Finance and Accounts department for reimbursements for the same.
- Prepares necessary documentation for the Office procurement requirements and follows up to ensure timely delivery.
- Carries out activities in order to ensure smooth workflow and operations of the office; Drafts presentation materials for the ANKABUT office when required.
- Organizes programs, events, meeting or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
- Arranges for all travel related bookings and the necessary documentation for the CEO and his official guests in coordination with the Finance and Administration department; Receives, routes, screens and responds to all telephone and personal inquiries for the CEO;
- Streamlined office operations by implementing efficient administrative processes and procedures.
- Enhanced communication between departments with timely and accurate preparation of reports and documents.
- Reduced expenses by monitoring budgets, tracking expenditures, and identifying cost-saving opportunities.
- Improved customer satisfaction through prompt and professional handling of inquiries and concerns.
- Managed calendars, scheduled appointments, and coordinated travel arrangements for senior staff members.
- Provided exceptional administrative support to executive staff members through meticulous organization skills and attention to detail.
- Collaborated with cross-functional teams to achieve project objectives within tight timelines.
- Developed strong working relationships with vendors, negotiating favorable contract terms while ensuring timely delivery of goods or services.
- Contributed to a positive work environment by proactively addressing employee concerns and fostering open channels of communication among colleagues.
- Proactively identified opportunities for improving administrative processes, implementing changes that led to increased efficiency and effectiveness.
- Worked closely with others to accomplish timely invoicing and accounts receivables.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
- Improved office operations by automating client correspondence, record tracking and data communications.
- Developed internal requirements and standards to minimize regulatory risks and liability across programs.
- Organized successful events by overseeing logistics, managing vendors, and coordinating promotional efforts.
- Prepared high-quality presentations that effectively conveyed complex information in an easily digestible format for stakeholders.
- Implemented innovative solutions to overcome common workflow challenges faced by the administrative team.
- Monitored and directed incoming mail and prepared outgoing mail.
- Created and maintained detailed records of office expenses to accurately predict future budget requirements.
- Conducted ongoing reviews of program financial systems to assess cost control measures.
Vice Principal -
Minstery Of Education
11.2014 - 10.2015
- Enhanced school performance by implementing new policies and procedures for student discipline and academic support.
- Collaborated with teachers to develop curriculum improvements, resulting in increased student engagement and achievement.
- Streamlined administrative processes by introducing digital tools and resources, reducing paperwork and increasing efficiency.
- Developed a culture of collaboration among staff members through regular meetings, workshops, and team-building activities.
- Improved parent-teacher communication by organizing informative events, updating website content, and distributing newsletters regularly.
- Led professional development initiatives for faculty members to enhance teaching skills and stay current with educational best practices.
- Managed budget allocations effectively, ensuring adequate funding for instructional materials, equipment, and staff development opportunities.
- Spearheaded successful accreditation reviews by maintaining high standards of compliance with state regulations and industry guidelines.
- Evaluated teacher performance through classroom observations, offering constructive feedback for improvement in instructional delivery methods.
- Implemented data-driven decision-making strategies to inform instruction adjustments based on student assessment results.
- Fostered positive relationships with community stakeholders by participating in local events, connecting with business leaders, and collaborating with other schools within the district.
- Oversaw the hiring process for new staff members to ensure that qualified candidates were selected to promote academic excellence within the school community.
- Championed diversity initiatives in both staffing decisions and curriculum design to create an inclusive learning environment for all students.
- Coordinated extracurricular activities, including clubs and athletic programs, to provide students with a well-rounded educational experience.
- Served as an approachable liaison between administration, faculty, parents, and students to ensure effective communication and cooperation within the school community.
- Coordinated retrieval and distribution of student records from other schools and institutions.
- Allocated school budgets and solicited additional funding from grant programs with well-written applications.
- Prepared school budget and submitted to school board with recommendations for hiring, capital expenditures, and cost-saving initiatives.
- Established positive, stimulating learning environment for students and exciting education-focused setting for teachers.
- Kept school in full compliance with established policies, legal requirements and student safety standards.
- Encouraged interdepartmental and cross-functional teams collaboration in development and support of student activities, programs, and lessons.
TDS - Teacher Development Specialist
Ministery Of Education
09.2011 - 11.2014
- Plans, designs, organizes, prepares and delivers professional development programs to address a wide variety needs for school staff, from management and supervisory staff to teachers and other classroom support staff; does related work as required.
- Differentiated instruction to accommodate diverse learning needs, ensuring each student had an equal opportunity for success.
- Integrated cultural awareness into lessons by incorporating diverse perspectives and materials into the curriculum.
- Served on school committees focused on curriculum development, teacher evaluations, or community outreach initiatives to contribute positively to the overall school climate.
- Continuously pursued professional development opportunities such as workshops or conferences to stay current in educational trends.
- Created and developed lesson plans to meet students' academic needs.
- Shifted between formal and informal methods of teaching to keep students engaged.
- Scheduled conferences with parents to discuss students' progress and classroom behavior.
- Developed a mentoring program for new teachers, resulting in increased teacher retention and improved classroom management skills.
- Implemented professional development workshops, fostering a collaborative learning environment among teachers.
- Collaborated with school administration to develop and implement curriculum standards, ensuring alignment with state guidelines.
- Maintained a high level of professionalism by staying current on industry trends, attending conferences, and participating in ongoing professional development opportunities.
English, Mathematics and Science First Teacher
Ministry of Education
Mushairef Primary School - Madares AlGhad
08.2007 - 09.2011
- Teaching all areas of the primary curriculum (English & Math & Science)Taking responsibility for the progress of a class of primary-age pupils.
- Organizing the classroom, learning resources, and creating displays to encourage a positive learning environment.
- Planning, preparing and presenting daily and yearly thematic lessons (English & Math & Science) that cater for the needs of the whole ability range within their class (English & Math & Science).
- Motivating pupils with enthusiastic, imaginative presentation; Maintaining discipline.
- Preparing assessment schema and criteria for the three subjects; Preparing written tests and regular quizzes (English & Math & Science).
- Preparing and marking work to facilitate positive pupil development.
- Meeting requirements for the assessment and recording of pupils' development; Providing feedback to parents and cares on a pupil's progress at parents' regular meetings.
- Developed tailored lesson plans for English Language Learners, resulting in improved language proficiency and confidence.
- Implemented creative teaching strategies to address individual student learning needs, fostering a positive and inclusive classroom environment.
- Collaborated with colleagues to design interdisciplinary lessons, enhancing students'' understanding of the interconnectedness of subjects.
- Organized and led extracurricular activities focused on language acquisition and cultural exchange, enriching the overall educational experience of students.
- Established strong relationships with parents and guardians through regular communication, promoting student success and family engagement in the learning process.
- Provided individualized support for struggling learners by implementing targeted interventions, resulting in significant growth in their reading and writing abilities.
- Supported students in developing social skills through structured activities and positive reinforcement techniques.
- Developed and taught ESL curriculum to improve students' conversational abilities.
- Educated students in basics of English grammar and conversational speaking.
- Developed a positive classroom environment by incorporating collaborative learning strategies.
- Enhanced students'' reading and writing skills by implementing engaging literature-based activities.
- Increased student literacy rates by implementing targeted reading strategies in individualized instruction plans.
- Developed strong relationships with students, parents, and colleagues by maintaining open lines of communication and fostering a supportive learning environment.
- Enhanced classroom engagement through the use of interactive teaching methods, such as group projects and hands-on activities.
- Organized extracurricular activities such as clubs or field trips that enriched students'' learning experiences outside the traditional classroom setting.
- Collaborated with teachers and therapists to develop individualized educational plans for each student, ensuring optimal progress.
- Implemented creative ways to foster curiosity for complex principles through hands-on learning and planned activities.
- Boosted cultural awareness by incorporating children's literature from world cultures.
- Improved students' analytical skills by introducing state-of-the-art computer program technologies.
- Implemented reading and writing workshops to increase student literacy and support school reading programs.
- Completed student progress reports mid-term to notify students and parents of strengths and areas of improvement.
- Prepared quizzes, tests and examinations to gauge how well students were learning.
Education
Human Resources Management
CIPD Level 5 Diploma in Human Resources Managment
London 07.2021
Education
Diploma in Gifted Talended Learners
AlKhaleej AlArabi - Bahrain 10.2015
Bachelor of Education in Teaching English - Education And Language
Higher Colleges of Technology (RAK)
Ras Al-Khaimah, United Arab Emirates01.2007
High School, Science section -
AL Hamham High School For Girls (RAK)
01.2004
Skills
- Recordkeeping
- Project Planning
- Time Management
- Flexible and Adaptable
- Critical Thinking
- Team building
- Quality Assurance
- Verbal Communication
- Written Communication
- Fluent in Arabic and English
- Interpersonal Communication
- Organizational Skills
- Problem-Solving
- Attention to Detail
Key Skills
- Microsoft Office
- Abode Photoshop
- Keyboarding English and Arabic
Languages
Arabic fluent and proficient English
Professional Skills
- Designing websites, different forms of publications using adobe Photoshop (Advanced) ,image Ready (Advanced), Dreamweaver (Advanced) .
- Programming languages: JAVA
- Web development: HTML, PHP, JavaScript
- Windows Movie Maker.
- Preparing letters, memos in English and letters using Email and create spreadsheets ,presentations and database .
- Typing and key boarding in both languages (Arabic and English) .
- Reading on Broad Topics to expand my General Education.
- Following up on latest Information Technology - Computers & Internet.
- Familiarizing with the most recent progress in Web Designing.
- Managing and Leading Social Events
- Event management skills.
- Reporting and research skills.
- Excellent in Time Managing & Organizing; maintaining Archives Manually & Electronically.
- Excellent Typing Skills in both Arabic & English.
- Strong Interpersonal Skills.
- Verbal and written communication skills.
- Extremely Dedicated Hard Worker and Reliable.
- Extremely Self Motivated with Positive Attitude.
- Decision making skills.
- Able to take on Great Responsibilities and complete Tasks within stipulated Time-Frame.
Coursework
- International Computer Driving License (ICDL), Ras Al-Khaimah International training Center, United Arab Emirates, 2005
- International English Language Test System (IELTS), Ras Al-Khaimah Higher College of Technology, United Arab Emirates, 2004, 6.5
- Written and spoken Business, Approved by Ministry of Education: Albahit Center, December 2014
- Dot Net (VB.net/C#), Approved by Ministry of Education: Albahit Center, December 2014
References
To be provided upon request.
Timeline
Adminstrative Coordinator
Khalifa University - Ankabut
11.2015 - 09.2016
Senior Adminstrative Executive
Mubadala Investment
11.2015 - Current
Vice Principal -
Minstery Of Education
11.2014 - 10.2015
TDS - Teacher Development Specialist
Ministery Of Education
09.2011 - 11.2014
English, Mathematics and Science First Teacher
Ministry of Education
08.2007 - 09.2011
Human Resources Management
CIPD Level 5 Diploma in Human Resources Managment
Education
Diploma in Gifted Talended Learners
Bachelor of Education in Teaching English - Education And Language
Higher Colleges of Technology (RAK)
High School, Science section -
AL Hamham High School For Girls (RAK)
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