Alvin Augustine
Dubai,UAE
Summary
Highly skilled HR&office administrator with extensive expertise in office management software, contract negotiations, and office supply management. Demonstrates exceptional organisational abilities, leave settlements, task prioritisation, and executive support, ensuring seamless coordination of meetings, travel arrangements, and payroll administration. Proficient in SAP, purchasing procedures, vendor creation, and PA duties, delivering efficient office administration and operational excellence. Committed to driving organisational success through meticulous attention to detail and effective communication.
Overview
7
7
years of professional experience
4031
4031
years of post-secondary education
Work History
HR/Admin Executive
Aries Group of Companies
Sharjah, UAE
12.2019 - 04.2024
- Managed end-to-end monthly salary processing and bank transfer coordination for all employees.
- Accurately verified employee timesheets and leave records to ensure compliance with attendance and HR policies.
- Coordinated payroll inputs such as overtime, deductions, and allowances in alignment with company regulations.
- Handled leave settlements, final settlements, and related documentation for resigning or terminating employees.
- Assisted with ticket booking and travel coordination for employee vacations, business trips, and onboarding needs.
- Maintained up-to-date records of employee leave balances, approvals, and encashments.
- Liaised with HR, finance, and department heads to ensure timely payroll and travel arrangements.
- Ensured confidentiality and accuracy in managing sensitive payroll and employee data.
- Collaborated on company initiatives with cross-functional teams.
- Facilitated communication between departments, fostering teamwork.
- Performed general secretarial duties, improving operational flow.
- Responded to all business correspondence, promoting professional relationships.
- Participated in recruitment process, aiding in talent acquisition.
- Prepared comprehensive reports for informed decision-making.
- Maintained office inventory by regular stock checks and orders.
- Coordinated travel arrangements for executive team, reducing stress.
- Streamlined office procedures to enhance efficiency.
- Implemented new filing system for improved document management.
- Liaised with vendors for procurement of office supplies.
- Assisted in budget preparation and expense tracking, contributing to financial control.
- Updated company database regularly for accurate record-keeping.
- Oversaw facility maintenance for a safe work environment.
- Acted as Personal Assistant to senior staff, enabling smooth business transactions through reliable administrative support.
- Improved administration workflows to free up time and increase staff capabilities.
- Documented and filed confidential records for full compliance with privacy policies.
- Managed office inventories to maintain supplies and limit operational disruptions.
- Greeted and checked in visitors for smooth, professional reception support.
- Updated diaries and calendars with events, appointments and holidays for efficient planning.
- Checked stationery supplies and ordered low-stock items quickly to meet demand.
- Documented meeting minutes and distributed follow-up requirements to relevant team members for prompt action.
- Organised travel, hotel and transport bookings for staff and clients, distributing tickets and information for smooth travel arrangements.
- Provided administrative support to 1900 employees, increasing operational capacity and efficiency.
- Managed queries in person, by phone and via email with exceptional customer care.
- Facilitated and processed incoming calls and emails, distributing relevant information to necessary departments.
- Booked meeting rooms, travel and dining arrangements to facilitate business events.
- Handled diary management for smooth-running administration processes.
- Organised filing system for important and confidential office documents.
- Organised meetings and events guaranteeing professional results.
- Scheduled meetings, conferences and appointments.
- Booked flights and hotels for domestic and international meetings.
- Managed complex employee relations casework, including dispute resolutions and grievances.
- Collaborated closely with departmental managers regarding staffing needs,.
- Performed exit interviews, gaining useful insights to improve employee retention rates.
Administrative coordinator
Snaphi Media Production
Ajman, UAE
04.2019 - 11.2019
Administrative officer
Vinjack Nigeria
Lagos, Nigeria
07.2018 - 11.2019
HR officer
Muthoot Fincorp ltd
Kochi, India
12.2016 - 04.2018
Education
MBA - HR&Marketing
T John College Bangalore
IndiaBBA - Business Administration
MAC
IndiaSkills
- Office management software
- Contract negotiations
- Office supply management
- Well-organised
- Executive support
- Task prioritisation
- Meeting coordination
- PA duties
- SAP knowledge
- Office administration
- Purchasing procedures
- Vendor creation
- Payroll administration
- Travel arrangements
Languages
English
Fluent
Hindi
Advanced
Malayalam
Native
Tamil
Advanced
Accomplishments
- 🏅 Best Employee of the Year – Aries Marine (2022): Honored for exceptional performance, reliability, and contributions to logistics and administrative operations.
- 💡 Employee Engagement Innovator – Muthoot Group (India): Recognized for proposing and implementing creative employee engagement initiatives that boosted workplace positivity and participation.
- 🥋 Black Belt Holder in Martial Arts: Reflects high levels of discipline, resilience, and commitment to personal growth.
- 🤝 Helping Hand Recognition – Vin Jack, Nigeria: Appreciated for actively participating in charitable efforts and supporting underprivileged communities in Nigeria.
Timeline
HR/Admin Executive
Aries Group of Companies
12.2019 - 04.2024
Administrative coordinator
Snaphi Media Production
04.2019 - 11.2019
Administrative officer
Vinjack Nigeria
07.2018 - 11.2019
HR officer
Muthoot Fincorp ltd
12.2016 - 04.2018
MBA - HR&Marketing
T John College Bangalore
BBA - Business Administration
MAC
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