AMBER SOHAIL

Key Responsibilities:

• Greeting clients and visitors and answering visitor inquiries
• Answering and routing incoming calls on a multi-line telephone system
• Scheduling and routing clients
• Maintaining and scheduling conference rooms
• Scanning, photocopying, faxing and filing documents
• Collecting and routing mail and hand-delivered packages
• Verifying employee identification and issuing visitor passes
• Handling additional administrative duties such as billing, data entry, establishing new case files and drafting simple correspondence.
• The firm plays a role for both legal consultant and for advocates. Consultants provide legal advice by thoroughly investigating matters. They draft up legal documents that are necessary for the person & organization. They offer any relevant legal advice to their clients and ensure that their clients are in right standing with the law.

Key Responsibilities:

• Manage, organize, and maintain all company documents, including financial records, KYC files, and compliance reports.
• Ensure documentation meets Central Bank, AML (Anti-Money Laundering), and KYC regulatory standards.
• Maintain accurate filing systems (electronic and physical) for easy retrieval and tracking of records.
• Verify completeness, accuracy, and validity of documents before submission or filing.
• Control the distribution of confidential documents and ensure access only to authorized personnel.
• Support compliance officers and auditors by providing required documentation and reports promptly.
• Update and maintain document control procedures in alignment with company policies.
• Monitor document versions to ensure that only current and approved files are in circulation.
• Coordinate with operations, finance, HR, and compliance departments to collect and update records.
• Manage the electronic document management system (EDMS) for scanning, uploading, and indexing documents.
• Generate periodic document status and compliance reports for management.
• Archive outdated or completed documents securely as per company and legal retention requirements.
• Uphold strict confidentiality and data protection standards for all sensitive and financial documents