AMIR KHAN
ADMIN AND DOCUMENT CONTROLLER
ABUDHABI
Summary
Document Control Specialist experienced in storing, managing and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task.
Overview
6
6
years of professional experience
3
3
years of post-secondary education
3
3
Languages
Work History
Document Controller
HOSPITALITY GROUP OF COMPANIES
ABUDHABI
07.2016 - Current
- Provided support for document controls and worked with contract documents.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Used Adobe Acrobat, Blue Beam and ProjectWise for document management and enhancements.
- Created project control documentation to support needs of important projects.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Established and managed document distribution matrix and document control register.
- Evaluated current document processes, suggested methods for change and implemented successful improvements.
- Checked blueprints and drawings for accuracy and completeness.
- Managed technical documentation flow of engineering, project management and construction activities.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Coordinated document exchange between departments, contractors, suppliers and customers.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Communicated with clients to review contracts, answer questions and determine special circumstances.
- Maintained organized and efficient document flows by using excellent planning and multitasking skills.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Worked with internal staff to process documents and sent for closing.
- Prepared documents, such as contracts, statements of work, budgets, non-disclosure agreements and appendices.
- Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
Education
Bachelor of Arts - English Language And Literature
MAGADH UNIVERSITY
INDIA 06.2013 - 05.2016
Skills
Standard operating procedures
undefinedTimeline
Document Controller
HOSPITALITY GROUP OF COMPANIES
07.2016 - Current
Bachelor of Arts - English Language And Literature
MAGADH UNIVERSITY
06.2013 - 05.2016
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