AMNA ALMESMAR

• Collected and distributed incoming mail, employing strict confidentiality throughout.
• Answered and helped resolve enquiries from clients, vendors and general public.
• Screened and verified visitor IDs, maintaining security of personnel and office environment.
• Provided clerical support to company employees, including copying, faxing and file management.
• Greeted incoming customers in a professional manner and provided friendly, knowledgeable assistance.
• Sourced and verified quotations from suppliers before initiating purchase processes.
• Collaborated with technical experts in managing contracting and vetting processes for issued tenders.
• Assessed supplier base and categorised spending based on strategic and operational requirements.
• Communicated outcomes of tendering processes to tenderers using official channels.
• Evaluated procurement processes and used results to improve workflows and procedures.
• Worked with department heads to determine requirements for procurement activities.
• Developed professional expertise through training and mentorship to boost service delivery.
• Supported procurement strategies, assessing objectives and implementing necessary service improvements.
• Ran due diligence checks on potential suppliers and flagged issues detected for action.
• Prepared project briefs and business cases to seek management approval for procurement activities.
• Facilitated project delivery by procuring raw materials and supplies.
• Delivered strategies through engagement, consultation and negotiation with stakeholders.
• Advised and guided management teams on decision-making, enabling cost-effective tendering processes.
• Utilised legislation knowledge in enforcing best practices and company compliance across different services.
• Monitored supply chain activities to validate quality of goods procured.
• Analysed and developed procurement plans with cost-effective solutions and increased purchase power.
• Built productive relationships with stakeholders, communicated updates and sought mutually beneficial outcomes.
• Created tender evaluation criteria for assessing and selecting suppliers.
• Reviewed proposals and submitted reports to procurement heads for selection.
• Delivered tactical cost savings by negotiating advantageous terms and conditions for new contracts.
• Completed the Procurement process for major Services Contracts (Catering, Cleaning, Transportation etc.) by floating General Tenders, Limited Tenders using the online SAB ARIBA and AD ERP portal by the Department of Finance, Abu Dhabi.

• Completed the Procurement process for major Services Contracts (Catering, Cleaning, Transportation etc.) by floating General Tenders, Limited Tenders using the online AD ERP portal by the Department of Finance, Abu Dhabi.
• § Completed the Procurement process for one-time delivery Contracts (Labs Equipment, Academic Books, Graduation Events, UAE National Day Gifts etc.) by floating General Tenders, Limited Tenders using the online AD ERP portal by the Department of Finance, Abu Dhabi.
• § Completed the Procurement process for Amendment to Services Contracts (Transportation, Catering, Cleaning, Security, Landscaping, MEP, etc.)
• Reviewed all incoming online requisitions, prioritized them on the basis of importance and ensured the necessary authorization for purchase is acquired from all signatories.
• Prepared Request for Proposal (Public Tenders)/ Request for Quote (Limited Tenders), Request for Information (RFI) documents ensuring that they comply with ADVETI policies and have all necessary details before issuing to suppliers.
• Prepared comprehensive Commercial Evaluation Reports and made recommendations to the relevant Committees.
• Negotiated with approved suppliers /service providers to determine the best commercial terms and participated in negotiations relating to the settlement of contractual issues.
• Supported Procurement Unit Head in negotiating, managing and tracking the implementation of all assigned PRs
• Maintained procurement records for tracking purposes, delivery status, payments and reports for internal and external auditing purposes.
• Established good lines of communication with co-workers, suppliers, contractors and service providers to ensure internal/external customer satisfaction and to encourage supplier development and partnership
• Attended trainings and workshops to enhance knowledge about the ERP Procurement system and its integration with other sections.
• · Provide support to the Procurement Manager in the implementation of agreed strategies to deliver the lowest total cost of ownership and / or acquisition of different commodities and services.
• · Review and record all incoming requisitions, prioritize them on the basis of importance / urgency and ensure the necessary authorization for purchase is acquired from all signatories.
• · Supervise the function of sourcing, pre-qualifying and evaluating suppliers to assess what services and products suppliers are qualified to provide and advise senior Procurement and User Department Managers of the most appropriate commodities and services to meet the Specifications.
• · Manage orders and / or contracts for values as previously approved by Management. In situations wherein contract values exceed the pre-approved / authorized financial limit, analyze and prepare reports & recommendations for review & approval by Concerned Authority.
• · Enter into negotiations with pre-selected suppliers/service providers to determine the best commercial terms – Price, Specifications, warranties, availability and payment terms.
• · Select the most competitive quotations based on commercial and technical terms and award the LPO / tender in conjunction with the end-user / requestor. Commercial & Technical recommendation.
• · Identify and take action to mitigate any unnecessary commercial risk for the ADVETI procurement activity.
• · Carry out basic feasibility studies to ensure optimal utilization of resources both internally and externally from suppliers.
• · Provide guidance to other team members to ensure customer satisfaction and encourage supplier development and partnership.
• Collaborated with management on strategic planning, leading to improved organisational structures.

Administrative Officer

Jan, 2nd 2015 to Feb 2016

• Prepare lease offers, lease agreements for commercial & Residential properties.
• Float available unit list with Real Estate Agents, follow up with service provider for maintenance of units and properties to make it ready prior to leasing.
• Notify tenants for renewals and implementation of vacating procedures for non-renewals.
• Direct service provider to sort out maintenance issues of rented units.
• Estimate security deposit deduction based on inspection report and dispersing the balance amount to vacated tenants in coordination with Finance department.

Jan, 2013 to Dec 2014

• Receive resumes and saved files.
• Monitor staff performance and attendance
• Follow-up the balances employees in Oracle.
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
• Make and follow the employee’s health insurance program and renewal of the health insurance

Nov, 21st 2011- Dec 2012

• Receive phone calls, respond and inquiries.
• Receive mails e-mails and faxes, forwarding the same to relevant departments and on urgent matters, immediate action was taken as per company policies.
• Receipt and Stamp incoming mail, register and deliver them to the officer in charge.
• Receive letters that need to be exported from all departments of the bank.
• Register letters in the system after giving it a serial number issued and then deliver to the concerned authorities by the representative of the bank or by Empost for receiving and editing
• · Receive incoming fax and deliver to section.
• Quickly learned and applied new skills to daily tasks, improving efficiency and productivity.

• Customer services with all related functions
• Responsible of depositing the outward Clearing cheques.
• Good experience in both Inward and Outward Transfers and following up any problem
• Responsible of all outward and inward posts and correspondences.
• Responsibility of achieving and organizing all customers’ files and related documents.
• Handling all requirements of secretary affairs as printing officials’ documents and correspondence, receive incoming calls and transfer to right staff.
• Carried out day-to-day duties accurately and efficiently.