AMRO EMAD GHAZALA

Intellectual Property Paralegal
Abion AB – Dubai, UAE
May 2026 – Present

• Prosecute trade mark and industrial design applications, including renewals, annuity payments, restorations, amendments, assignments and recordals, ensuring compliance with relevant regulations.
• Review examination reports, provisional refusals, acceptance decisions, opposition notices and other official communications, and coordinate the required responses and follow-up actions.
• Prepare clear and professional client reports regarding filings, examination results, publications, registrations, renewals and upcoming deadlines.
• Liaised with government authorities, local agents, foreign associates, clients and internal teams to ensure accurate handling of matters within deadlines.
• Manage international trade mark matters under the Madrid System, including reviewing and reporting WIPO notices and coordinating responses in designated jurisdictions.
• Handle UAE customs recordals and enforcement-related matters, including coordination with the relevant customs authorities.
• Maintain accurate case records, deadlines, documents and next actions within Abion Core and other internal management systems.
• Review Powers of Attorney, Deeds of Assignment, certificates, translations and supporting documents to ensure compliance with local legalisation and filing requirements.
• Monitored intellectual property deadlines and portfolios, prepared status reports and spreadsheets, and proactively followed up on pending applications and official actions to ensure timely responses.
• Support clients and colleagues with intellectual property procedures, filing requirements, cost estimates and portfolio-management queries.
• Manage case files, ensuring accurate documentation and prompt retrieval of information.
• Conducted comprehensive legal research to support case preparation and legal proceedings.
• Reviewed case files and case progression, keeping proceedings compliant with legislation.
• Ensure that all correspondence, reports and filings are carefully proofread and that names, application numbers, dates, fees and supporting documents are accurate.
• Submitted electronic filings and organised court materials, schedules and actions.
• Implemented a filing system for digital and physical documents, enhancing office organisation.
• Organised client meetings, facilitated scheduling, and prepared meeting agendas for efficiency.
• Prepared briefs and reports for solicitors, detailing research findings and case progress.
• Assisted lawyers by researching and consolidating information from legal resources.
• Examined legal documents for accuracy and compliance with established standards. for accuracy, clarity, and compliance with legal standards.
• Examined legal documents for accuracy and compliance with established standards. for accuracy, clarity, and compliance with legal standards.

• Trademark Management: Prepare and maintain trademark applications; follow up; prepare and review Appeals, Notices of Opposition, and Counterstatements; draft Assignments and Powers of Attorney.
• Trademark Lifecycle/Compliance: Handle filings, renewals, assignments, name changes, and office action responses; guide clients through registration.
• Managed daily operations of firm's IP activities, ensuring smooth handling of trademark and patent formalities.
• Patent Management: Prepare and maintain patent applications; manage annuity reminders in UAE/GCC; advise on deadlines for documents/fees.
• Processed and managed full UAE trademark procedures through to final registration in both English and Arabic.
• Maintained and processed formalities filings in alignment with regulatory and internal requirements.
• Updated trademark status information in the database, from initial file setup through to registration.
• Ensured all IP timelines and statutory deadlines were identified, tracked, and met.
• Attended to various formalities at the Trademark Office, including preparation, submission, and follow-up of documentation.
• Tracked and updated status of internal and client IP programmes, reflecting current statuses and actions for accuracy.
• Client Support/Legal Formalities: Accompany clients to Notary Public; organise and upload applications into the database.
• Stakeholder Relationship Management: Build and maintain relationships with officials at the Ministry of Economy (Dubai/Abu Dhabi), Ministry of Foreign Affairs, and Notary Public.
• Finalised certificates of registration and prepared translations and detailed reports for delivery to clients.
• Supported preparation and organisation of IP certificates, ensuring timely follow-up. related to IP certificates, including review, organization, and follow-up.
• Prepared UAE trademark applications in English and Arabic, both physically and electronically, ensuring accuracy and compliance with local regulations.
• Drafted clear client reports on IP procedures and the status of trademark applications throughout the registration cycle.
• Corresponded with the UAE Trademark Office regarding trademark applications, addressing queries and following up on pending matters.
• Worked on trademark journals, including processing and checking IP advertisements and publications for accuracy and completeness.
• Managed and audited formalities documents to maintain accurate records and compliance with IP procedures.
• Maintained and updated the docketing system in a timely manner to ensure current and reliable IP records.
• Prepared docket and patent portfolio reports to support monitoring and decision-making on IP matters.
• Compiled and organised availability search results for UAE and MENA countries, translating search findings and relevant details.
• Prepared draft Powers of Attorney and draft Deeds of Assignment in both English and Arabic in line with IP requirements.
• Prepared trademark renewal applications and handled online payment of official fees.
• Coordinated team schedules to monitor critical IP deadlines and milestones.
• Coordinated notarization, legalization and authentication of legal documents up to submission at the relevant embassies.

• Managed the filing and prosecution of trademark, patent and industrial design applications in the UAE and other jurisdictions.
• Prepared and submitted comprehensive applications, renewals, recordals, amendments, assignments, and annuity payments to streamline intellectual property processes.
• Monitored deadlines and maintained precise records for trademark, patent and industrial design portfolios to ensure compliance with regulatory requirements.
• Coordinated directly with trademark and patent offices regarding application status, examination matters, official requirements and pending actions.
• Followed up with intellectual property offices and local agents to ensure that applications and recordals progressed efficiently and within the applicable deadlines.
• Reviewed examination reports, acceptance notices, registration certificates and other official correspondence, and prepared clear reports for clients.
• Assisted with opposition, cancellation, enforcement, customs recordal and other contentious intellectual property matters to protect client rights and interests.

• Administered physical and digital filing systems, keeping records well-organised and easily retrievable for team members.
• Kept office operations running smoothly and efficiently by implementing procedure and policy improvements.
• Oversaw day-to-day office operations such as organising correspondence, managing incoming calls and creating business records.
• Managed daily administrative tasks, including scheduling meetings and organising files, to support office efficiency.
• Supported managers with proactive, efficient clerical support to maintain smooth-running operations.
• Delivered high-quality customer service by addressing client enquiries, resolving issues, and maintaining satisfaction levels.
• Created new file systems for better organisation of documents.
• Collaborated closely with other managers to smooth and improve office operations.