AMRUTA THAKUR

• Heading the HR department for all the verticals & Locations (UAE, India, UK & Amsterdam).
• Handling the full employee life cycle which includes Overlooking Talent Acquisition, On boarding, Employee Retention, and Performance Appraisal, Exits.
• Streamlined and Introduced HR processes for increased efficiency with the use of HRIS systems.
• Managing attendance & Preparing Payroll SIF files every month for all the verticals. Ensuring accuracy while maintaining strict confidentiality standards for sensitive employee information.
• Acted as the primary liaison for Employee Relations matters, ensuring swift resolution and fostering a positive workplace culture.
• Maintained current knowledge of UAE regulations and law to amend policies and promote compliance.
• Structured compensation and benefits according to market conditions and budget demands.
• Handling employee Exits and preparing full & final settlements as per UAE labour law.
• Prepare direct reports for the Senior Management as and when required.
• Overseeing and monitoring the HR records and making sure all the information is updated in the HRIMS and the data base.
• Handling and maintaining the records of employees vacation, sick leaves and other leaves.
• Calculation of leave encashment across group at the year of the year.
• Implemented performance management systems, providing constructive feedback for employees.
• Optimized benefits programs and employee engagement activities, resulting in increased employee satisfaction and reduced turnover rates.
• Collaborated closely with department heads in executing strategic workforce planning initiatives that aligned human capital resources with company goals.
• Maintained payroll and benefits for employees in various locations and diminished financial discrepancies through strategic planning.
• Motivated employees through special events, incentive programs, and constructive feedback.
• Responded to employee questions and requests for information in timely and knowledgeable fashion.
• Evaluated and revised people programs, policies, and practices to maintain positive employee relations and support organizational objectives.

HR  Operations : - 

• Ensuring the completion of joining formalities.
  
• Hands on experience in streamlining and maintaining Employee Database
  
• Handling everyday operations of the HR department inclusive of project management in employee mobilization/resources planning
  
• Responsible for issuing all types of Letters viz. Appointment letter, Confirmation Letter, Transfer, Salary revision etc
• Execution of the Annual Appraisal Cycle for the entire organization including both, UAE and Qatar region
  
• Monthly meetings with the department heads for on-going performance, Challenges and Overall evaluation of the team 

Office Operations:-

• Coordinating externally and internally to collect information and preparing periodic reports related to Finance, Legal, Projects, Products.
• Successfully created and maintained the filing system for all the employee's personal files and other important office documents (license, lease agreements, visa documents, contracts)
• Handling internal and external Audits independently 
• Assisting legal team in labour related legal cases
• Managing Office administration work of handling documentations, maintaining e-files, updating the systems, type correspondence and emails  for the Sr. Management, project heads and sales team. 
• Handling clients calls and emails and assisting them in their queries or issues, if any.

MIS & Organization chart

• Maintaining Employee Master, New Joinee Report, Recruitment Report, Resignee Report, Employee leave tracker

• Preparation of Organization charts department and site wise on monthly basis
  
• Preparation of monthly MIS and Total Manpower Cost reports for the top management
• Coordinating with the sales team and tracking their activities on weekly basis
• Maintaining weekly roster for the site engineers and the service team

Salary Administration & Employee leave management : - 

• Designing the Salary Structure for new joinees , during annual appraisals and salary revisions

• Employees leave management and Annual leave encashment processing

• Tracking Biometric attendance, Manual attendance and overtime for all employees on monthly basis
• Managing and preparing monthly attendance files for Payroll Processing

Employee Relations

• Executing Staff Welfare activities and management games like Annual Parties, employee engagement activities, Birthday celebrations, etc.
• Handling HR issues, queries & complaints for all employees

Talent Acquisition: -

• Talent Acquisition for the entire organization (UAE and Qatar region) at all Levels.
• Sourcing candidates through different channels like Head hunting, Job portals, Employee referrals, Internal job posting and LinkedIn.
• Handles complete Recruitment Cycle by taking initial round of telephonic and personal interview, discussing salary and on boarding.
• Periodical meeting with the manager and HODs to discuss and understand new requirements

Induction & Orientation 

Visa & Work Permit:-

• Working closely with the PRO and assisting him for Visa renewals, Cancelations, extensions
• Managing and preparing documentations for all visa related processes.
• Maintaining visa details of all employees and monitoring their expiry and renewals 

• Responsible for the development and delivery of the employee induction program.
• Carrying out the entire process of On - Boarding, Confirmation, Increments, Re-Designation and Transfers that includes getting approval from the respective Heads of Departments.
• Sending out the notification letters, providing information to the concerned departments (IT, attendance) regarding the change in Career Transactions.
• Process owner for confirmation, exits, transfers and joining of Employees  (More than 2500 emp’s).
• Coordinating with all people managers in all employee related issues regarding employee investigations, absence issues, counselling, grievance and discipline etc.
• Provide senior management and others with various types of employee reports including attrition, compensation, annual leave and head count for my companies.
• Core member for the audit queries for my companies and also successfully handled Statutory and ISO audits from External Auditor.
• Handing Mediclaim of FTG at PAN India level and handling employee’s queries regarding Mediclaim.

• On boarding - Off boarding Process & HRIS Activities
• Generation of Offer Letters , Appointment Letters, Relieving Letters etc
• Updating database of employees in the SAP
•  Facilitating Annual Salary Increments and Promotion.
• Generate MIS-SAP reports like attrition, employee headcount & other HR reports as per set timeline.
• Performing Actions on SAP
• Hiring
• Extension of Probation, Transfer.
• Resignation Actions
• HR Audit - Ensuring employee files are on track and audited

Payroll, Recruitment & Exit

Employee Engagement Activity

Statutory Compliances:

• Maintenance of records & renewals of licenses as per SOP.
• Timely submission of all PF, ESIC documents.100% issuance of PF numbers, ESIC temp/permanent cards.