ANIMOL JOSE
Dubai
Summary
Detail-oriented graduate with experience in teamwork and strong communication skills. Seeking an Administration and HR Assistant role to leverage skills in a dynamic organisation. Committed to delivering high-quality support and contributing positively to team objectives.
Overview
12
12
years of professional experience
Work History
Sr. HR Executive cum Administrative executive
Dutch Oriental L.L.C
Dubai
08.2025 - Current
- Managed end-to-end recruitment across multiple business units.
- Screened, interviewed, and shortlisted candidates for various positions.
- Coordinated with department heads to fulfill manpower requirements.
- Prepared employment contracts, offer letters, and HR documentation.
- Maintained accurate employee records and HR databases.
- Coordinated payroll inputs and administration of employee benefits to ensure timely and accurate processing.
- Processed attendance, leave management, and time-sheet records.
- Coordinated employee on-boarding, induction, and orientation programmes to enhance new hire integration.
- Handled employee relations and resolved workplace concerns.
- Supported performance appraisals and probation evaluations.
- Coordinated employee training and development initiatives.
- Managed employee exit formalitiesand final settlement processes.
- Prepared HR reports, recruitment metrics, and workforce data.
- Ensured compliance with UAE Labour Law and company policies.
- Assisted with visa processing and employee documentation.
- Organised employee engagement and team-building activities to foster collaboration and improve workplace morale.
- Maintained confidentiality of employee information and HR records.
- Assisted in HR policy implementation and process improvement.
Administrative officer
IKEA, Alfuttaim UAE
Al AIN
01.2025 - 05.2025
- Manage all business communication, including handling emails and calls with professionalism.
- Manageaudit preparation and handling for internal audits, external reviews, and inspections by Dubai Municipality.
- Prepare staff schedules, manage payroll, track overtime, and maintain attendance records.
- Lead staff management, including hiring, on-boarding, performance evaluation, and conflict resolution.
- Manage audit preparation and handling for internal audits, external reviews, and inspections by Dubai Municipality.
- Maintain strict document control protocols for effective data management and compliance.
- Provide exceptional customer service, addressing inquiries and resolving complaints promptly.
- Communicated effectively with team members to promote clarity and collaboration.
- Supervise daily floor operations to ensure efficiency, hygiene, and service quality.
- Handled local procurement and timely sourcing of materials and supplies to support uninterrupted business operations.
- Provideexceptional customer service, addressing inquiries and resolving complaints promptly.
- Posted invoices accurately in accounting system to ensure timely processing.
- Handle and resolve food safety incidents, including root cause analysis and final reporting.
F&B Admin cum HR Assistant
Abela &co
Jebal Ali
02.2023 - 11.2024
- Inducted and oriented new joiners, disseminated IKEA SOP's
- Processed staff-related documents and updated employee records
- Managed payroll processing using HRMS software for timely salary disbursement
- Operation co-ordination and floor management
- Prepared requisitions, probationary forms, and leave plans
- Coordinated medical appointments and maintained training records
- Sent monthly OHS reports to QC
- Oversaw cash floats, coordinated new Cash IDs, and executed changeovers to ensure operational efficiency
- Handling with 100+ staff records and related HR assistance
- Petty Cash handling and invoicing
- Prepared for internal and external audits, ensuring accurate document control and compliance
- Scheduling, staff monitoring and communication handling for operation
- Collaborated with clients on projects for IKEA UAE
Senior property analyst
Fidelity National Financial
02.2019 - 09.2022
- Acquiring and identifying valuable data sources from analytical environment
- Preparation and documentation of master preliminary reports to the real estate properties
- Handling with various property related sites and applications
- Dealing with onshore for finalization of the final reports and process
- Final preparation of resale property with targeted mapping
- E-filing of various property document files
Proniva Medical Industry
07.2018 - 01.2019
- Preparing daily books and accounts
- Prepare, Maintain and manage general ledger accounting
- Preparation of accounts and processing of purchase orders
- Reconciliation of financial account
- Carryout random in-house audit
- Maintaining Tally
- Act as a point of contact between manager and internal external clients
Accountant and auditor
V. Suresh and Associates
01.2016 - 01.2018
- Preparation of finalaccounts and audit reports
- Planning and execution of auditsin accordance with accepted standards
- Preparing of recommendations for correcting the unsatisfactory conditions
- Physical verification of assets
- Preparation of accounts for project work
- E-filing of income tax return
Believers Church Synod Secretariat
01.2015 - 10.2015
- Preparingbudget for the financial year
- Preparing bank reconciliation statement and cash flow
- Auditing the accuracy of vouchers send from the project centers
- Reporting if expenses exceed the budgeted
- Preparing cashbook and sending to the project with necessary deductions and additions
- Entering details in different accounting system called Polaris
- Giving approvals
- Checking monthly financial reports (MFR)
- Guide & overview accounting clerical staff by coordinating activities
- Monthly scheduling of receivables
Education
Bachelor of Degree - B.com with computer application
University of Calicut, Don Bosco College
Sultan Bathery, Kerala, India01-2014
Skills
- HRMS
- Microsoft Office
- Employee relations
- Recruitment strategy
- HR compliance
- Employee engagement
- Navision
- Employee onboarding
Custom
Administrative officer
Timeline
Sr. HR Executive cum Administrative executive
Dutch Oriental L.L.C
08.2025 - Current
Administrative officer
IKEA, Alfuttaim UAE
01.2025 - 05.2025
F&B Admin cum HR Assistant
Abela &co
02.2023 - 11.2024
Senior property analyst
Fidelity National Financial
02.2019 - 09.2022
Proniva Medical Industry
07.2018 - 01.2019
Accountant and auditor
V. Suresh and Associates
01.2016 - 01.2018
Believers Church Synod Secretariat
01.2015 - 10.2015
Bachelor of Degree - B.com with computer application
University of Calicut, Don Bosco College