Anisha Mathias

Managing Operations for 4 UAE Assets for Nomac -

Managing a total of 308 Employees in 4 assets

• Nomac Gulf Coal Energy LLC
• Nomac Taweelah Water Desalination Services LLC
• Nomac Water Desalination Services LLC
• Nomac Hassyan Water Desalination Services LLC

Single point of contact for managing all the system related actions for UAE assets.

Onboarding & Employee Lifecycle Management

- Oversee the end-to-end Onboarding Process for New Joiners,

ensuring all documentation is completed in a timely manner.

- Prepare and issue Internal Employment Contracts in compliance with

company policies and labor regulations.

- Maintain and update employee records in the HR System.

- Follow up with Probation Confirmations and Contract renewals.

HR Administration & Compliance

- Draft and issue HR related letters, including Salary Certificates, Salary

Transfer Letters, NOC's, Experience Letters and other required Official

letters.

- Maintaining of Annual Air Ticket data and issuing based on eligibility.

- Address employee inquiries related to payroll, leaves and benefits.

- Provide administrative support in HR Audits and internal Compliance

checks.

- Ensure compliance with local laws and company policies in all HR

processes.

Recruitment & Job Requisition Management

- Raising of Job Requisition for vacant positions

- Follow up with Recruitment team for the vacant position.

- Based on the selection of candidate -

New Offer follow up with Recruitment team

Promotion for internal employees will be collaborated with Rewards

for the numbers based on the company policy.

Visa & Work Permit Management

• Established performance benchmarks for driving productivity growth across the team.

- Manage PRO's for Visa application Process including work permits,

residency visas.

Payroll & Benefits Support

- Collaborate with the payroll team by providing necessary employee

data for accurate salary processing.

- Assisting in Managing the enrollment and cancellation of Medical

Health Insurance.

- Sharing of data for Renewal of Medical Insurance, Life Insurance etc.

Offboarding & Exit Management

- Manage the offboarding process - share the details of Addition /

deductions to payroll for Final Settlement draft.

- Ensure smooth clearance processes for departing employees.

- Maintain Exit records and provide necessary documentation.

- Transfer cases will be dealt as per company policy.

(In 2021 we had nearly more than 80 expat employees transferred from KSA to UAE due to Saudization)

* Managing and creating the position data and code with support of OD Dept.

• Implemented the Companies Policies & Procedures. Work to ensure all HR regulations are in accordance with UAE labor laws.
• Preparing and drafting advertisement for the vacancies to be published in newspaper, conducting preliminary screening on all applicants - reviewing CV's having a telephonic interview and conducting preliminary round of interviews.
• Prepared Job Descriptions and made sure that employees knows their responsibilities and duties.
• Provide support and assistance to management team on handling and resolving Human Resource issues to increase productivity and retention.
• Administer HR related documents of Offer Letters, Salary Certificate and Employment Certificate.
• On-boarding and orientation for the new joiner.
• Co-ordination with the PRO for Visa and other Govt. related documentation. Staffing Logistics - Maintaining the list of employees on-boarding, renewals and exit employees. Organize direct and manage the maintenance of all personnel records consistent with good business practice.
• Recording of employee leave, overtime and advance/loan for processing employee payroll (SIF files) on monthly basis. Booking of air-tickets for employee annual leave.
• Responsible for Enrolling &Updating Medical Insurance coverage for the employees.
• Providing Employee documentation for permission to begin New Projects. Arranging lunch/Breakfast/Dinner get together during Meetings, Ramadan, Onam etc..,
• Preparing Exit Documents and Final Settlement of employees.
• Providing Admin responsibilities - Handling Petty Cash, arranging Rent-a- car, Maintaining & Monitoring Printing & Stationery items.

- Prepare Offer Letters / Salary Letters / Employment Certificates /

Consulate and Comfort Letters for employees. Support the HR

Director with the HR Functions.

- Screening of Candidates - Collect the relevant documents and upload

it online to Screening company. Regularly check the status of the

screening report prior applying for visa.

- Co-ordinate with the employees and PRO for documents related to

Visas (DIFC).

- New Hire& Old employee Administration - Handling of all employee

files, Updating and maintaining the end date of employees. Coding the

files and forwarding it for storage.

- Informing & Uploading the documents for new hire& the end dates for

employees to the HO (London).

- Preparing the agenda and end date of employees for weekly team

review meetings.

- Updating the policies and notifying the employees through a

circulation of Memo's.

- Liaising with the payroll providers (Deloitte & Touché) and preparing

key field amendments(i.e., instructions for payroll) and offer support

for Bonus program.

- Updating data and preparing Housing Allowance disbursement for

employees on yearly basis.

- Preparing Department expenses for the whole MENA region.

- Responsible for Enrollment & Updating the Medical/Life insurance

coverage for employees.

- Assisting in Preparing reports for Yearly Audit.

- International Travel bookings and advice which may include flights /

Car hire / hotel and restaurants and some entertainment bookings.

- Diary Management for HR Director on Lotus Notes.

• Maintaining all employee files.
• On-boarding, orientation and off-boarding for employees.
• Coordinating with the PRO for employee visas.
• Supportedthe Accountsdept. forpayrollprocessing. By assessing the punch card and employee deduction for any advances / loan.
• Leave Management - Maintained data for annual leave and medical leave.
• Resolving staff grievances .Handling employee accommodation.
• Respond to inquires regarding employment.
• Connected with consultants from India for recruitment of Hotel staff.
• Sourcing the candidates resume from the database available.
• Preparing the advertisement for the positions for fresh resume from the market.
• Negotiating salary & Benefits with the candidate for filling up the position.
• Preparing the EOSB for employees exit.
• Prepared the write up for updating the website.

• Coordinate the process of on boarding of new hires including offer letters & orientation.
• Assist in the implementation of policies and procedures.
• Review and develop Job Description.
• Assist with Leave of absence and compensatory offs.
• Supported and Assisted Accounts Dept for Payroll.
• Maintained Employee files. Renewal of passports.
• Arranging the RTW trips with client meeting schedule.
• Sourcing the candidates from Consultants or giving Ad in newspaper.
• Preparing the advertisement for the positions received fresh resume from the market.
• Negotiating Salary & Benefits with the candidate for filling up the position.

• Maintaining the employees files.
• Preparing advertisement for vacancy.
• Preparing Monthly payroll by assessing punch cards, overtime, advances, loans.
• Filing of Provident Fund amount and maintaining the register.
• Monitoring the Plant during production. Taking action in written if any labour creates issues during the production time.
• Addressed a meeting with labour commissioner for labour case.
• Monitoring the Stationery required.
• Addressing to any employee grievances.