ANNA LIZA ICALLA

• Control the flow of quality documents, including:

o Request for Inspection Reports (RFI)

o Inspection & Test Plans (ITPs)

o Welding Documents

o Material Test Certificates

o Non-Conformance Reports

o Calibration ~Certificates

o Quality manuals and procedures

• Ensure all documents are correctly coded, dated and signed before distribution.
• Use document management systems such as EDMS
• Uploads organize and track documents through document registers or logs.
• Implement and maintain version control and document numbering systems.
• Ensure that only the latest approved versions of documents are in use.
• Assist QA/QC engineers by preparing and submitting daily Inspection reports, Quality checklists, test results and third-party certificates.
• Coordinate document reviews and approvals between departments or subcontractor.
• Distribute approved quality documents to the relevant teams (site engineers, supervisors, clients, subcontractor)
• Track document transmittal's and acknowledgements to ensure proper communication
• Receive, catalogue and store hard copies and soft copies of all drawings, reports and related information in an orderly manner
• Ensured timely project completion by maintaining organised and updated documents.
• Facilitated smooth workflow by providing required documentation to respective departments on time.

• Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
• Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the administrator or executive accordingly.
• Files, records, and reports as per the document control processes.
• Performs general office duties such as ordering office supplies, maintaining staff attendance records with the concerned departments.
• Floating inquiries and follow-up for quotations from the suppliers
• Managing site petty cash and stationery, pantry items purchases.
  Performs related tasks as assigned.
• Drafting, Circulating, Managing, Compiling minutes of Board Meeting.
• Coordination with Client, Consultant, Subcontractors for engineering approvals.