ANOOB PILLAI
Summary
With over 10 years of experience in Document Control across FEED, PMT, PMC, EPC, and commissioning phases, I am a highly accomplished and versatile professional specializing in managing and optimizing documentation systems. My extensive background in Information Technology and Data Analysis complements my expertise in maintaining precise and efficient documentation workflows. I excel in identifying and resolving complex issues in fast-paced environments, and I am adept at developing and implementing policies and procedures to enhance operational efficiency. With a strong analytical mindset and exceptional organizational skills, I am committed to improving document control processes and ensuring the seamless execution of projects and operations.
Overview
12
12
years of professional experience
Work History
Document Controller
Saipem
Sharjah
04.2021 - Current
- Responsible for providing quality data to the businesses and functions in an efficient manner so that critical decisions can be made effectively and efficiently
- Manage the Company's Document Control team to ensure all work is undertaken within expected timeframes
- Receives, archives, distributes, loads, and disposes off technical data according to policies, standards and procedures
- First line of contact in the case of an escalation of a Document Control related issue
- Develop and update the document control procedures and guidelines to ensure correct, consistent and standardized processes are used within the Document Control team
- Ensure adherence to the Company's Information Management Policy, and Document Control Standard / Procedures
- Assure all necessary controlled document sets are up to date, available and audited
- Runs & administrates the Document Control system
- Ensures commitment, support and buy-in from internal and external interfaces
- Closely supervises difficult / sensitive phases
- Defines and directs, with Engineering and the Client, requirements and maintains project record keeping system.
Document Controller
Petrofac International
Sharja
11.2018 - 12.2020
- Maintain a FEED Document Register
- Maintain an updated ITT Document Register
- To ensure submission of an agreed MDR within the stipulated deadline date
- Establish and coordinate schedule for creating databases for tracking all technical and non-technical documents and provide status update on a regular basis
- Receive technical drawings from various discipline engineers and ensure revision accuracy before issuing to the client/Vendor & any third parties
- Ensure data accuracy in EDMS (Documentum and eRoom)
- Distribute internally copy of transmittals within the project team and site (if deemed fit) as per distribution matrix assigned
- Receive reviewed documents from client and make respective log entries and assign the approval codes for the commented drawings in Technical Document Register
- Also transfer these approvals internally as per the project distribution matrix
- Interface with the vendor and obtain descriptions essential for the Vendor Document Register such as date of submittal, vendor document number and number of vendor revisions
- Maintain file for the attached purchase orders from vendor, on receipt of the vendor documents along with the reference of the transmittals distribute to the respective engineers and quality engineers for review
- On request send vendor documents to the client for review
- Communicate all comments received from client to the vendor
- Liaise with vendors and expedite for timely submission of all documents as mentioned in the VDR
- Obtain the vendor recommendations for spare parts for the next three years operation and maintain a record of the interchangeable parts
- Follow up with the vendors to submit the same
- Distribute this spare part interchangeability record to the concerned discipline and to the client for approval
- Maintain records of shipping notifications and follow up with the vendor to submit the final document of the purchase order
- On completion of the contract prepare the project dossier reflecting all compiled documents
- Answer all day-to-day queries from Disciplines/Projects in regard to document status
- Verify if the MRB (Manufacturing Record Book) and the Operating Maintenance Manual is in conformance with the quality standards in co-ordination with QA/QC Team
- Maintain a comprehensive list of the entire quality test plans needed to be conducted on materials.
Document Controller
ADYARD ABUDHABI LLC
11.2016 - 10.2018
- Handling CIMS (Construction Integration Management System) which includes status of the project and status of all project related documents
- Assisted in the preparation and conduct of internal audits, client monitoring audits and ISO surveillance audits
- Preparing turn-over documentation
- Maintenance of all inspection and expedition records
- Maintain log of outstanding actions from inspection and expedition records
- Circulate and manage vendor document approval process
- Manage, issue and distribution of documents to project and operations teams
- Develop library system to issue controlled documents to internal and external customers
- Ensure all requirements are met with respect to incoming and outgoing vendor documentation
- Ensure that all documentation submitted and processed complied with both Company Quality Assurance and International Standards
- Distribution of Principle and Vendor Documentation, maintenance of the database, technical library and archiving of historical documents
- Receiving material approval, ITP, method statement from subcontractor and also preparing and submitting to client
- Issue of all design drawings, standard and project documentation, organization charts and project schedules
- Attending weekly /monthly progress meetings and preparation of minutes.
Purchase coordinator
CMC Textiles
Mumbai
01.2013 - 01.2015
Education
Bachelor’s degree (B. Com) -
SSR College, Pune University
Skills
- Document Controls
- Information Technology
- Data Analysis
- Policies and Procedures
- Critical Thinking
- Organizational Skills
- Information Management
- Document Control Systems
- Project Record Keeping
- FEED Document Register
- ITT Document Register
- Technical and Non-Technical Document Tracking
- EDMS (Documentum and eRoom)
- Transmittals
- Vendor Document Register
- Spare Parts Management
- Shipping Notifications
- Manufacturing Record Book (MRB)
- Operating Maintenance Manual
- Quality Assurance
- Construction Integration Management System (CIMS)
- Internal Audits
- ISO Surveillance Audits
- Turn-over Documentation
- Inspection and Expedition Records
- Vendor Document Approval Process
- Document Distribution
- Library System
- Incoming and Outgoing Vendor Documentation
- Principle and Vendor Documentation
- Material Approval
- ITP (Inspection and Test Plan)
- Method Statement
- Purchase Coordination
- MS Excel
- MS Word
- MS Power Point
- JDE
- Coins
- Maximo
- Self-Motivation
- Counselling
- Leadership
- Ambition
- Fast Learning
- Analytical Skills
- Adaptability
- Versatility
- English
- Hindi
- Gujarati
- Malayalam
Personal Information
- Passport Number: N8361785
- Title: Document Controller
- Date of Birth: 09/20/87
- Nationality: Indian
Languages
English, Hindi, Gujrati and Malayalam.
Disclaimer
I hereby declare that all the information given above is true to the best of my knowledge and belief.
Timeline
Document Controller
Saipem
04.2021 - Current
Document Controller
Petrofac International
11.2018 - 12.2020
Document Controller
ADYARD ABUDHABI LLC
11.2016 - 10.2018
Purchase coordinator
CMC Textiles
01.2013 - 01.2015
Bachelor’s degree (B. Com) -
SSR College, Pune University
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