ARCHANA SURESH
Abu Dhabi,UAE
Summary
Accomplished professional with expertise in executive calendar management, meeting and travel coordination, and office operations. Demonstrates proficiency in HR and payroll support, financial documentation, budgeting, and account reconciliation. Skilled in vendor management, project coordination, client relationship management, and policy implementation. Known for excellent communication skills, attention to detail, and the ability to multitask under pressure. Highly organised with a strong focus on accuracy and efficiency. Career goals include leveraging administrative expertise to enhance organisational productivity and streamline operations.
Overview
15
15
years of professional experience
6
6
years of post-secondary education
Work history
PROJECT DOCUMENT CONTROLLER / PROJECT ADMIN
ARCO ELECTROMECHANICAL LLC
ABU DHABI
2025.10 - 2026.04
- Manage and control all project-related documents in line with company and project requirements.
- Maintain proper documentation for engineering, procurement, and construction activities.
- Track, log, and distribute incoming/outgoing documents, drawings, and correspondence.
- Coordinate with consultants, contractors, and internal teams for submissions and approvals.
- Ensure all document revisions are updated and properly recorded.
- Prepare document control reports and maintain accurate project records.
- Ensure compliance with document control procedures and quality standards.
- Support project administration, coordination, and reporting activities.
EXECUTIVE ASSISTANT / OFFICE ADMIN
SULTAN AL SHEIKH INTERIORS
ABU DHABI
2024.10 - 2025.09
- Act as the primary point of contact for the Managing Director, managing inquiries, correspondence, and follow-ups.
- Manage complex diary schedules, organize meetings, and prepare detailed agendas and minutes.
- Coordinate international/domestic travel, visa processing, accommodation, and itineraries.
- Handle sensitive, confidential matters with discretion and professionalism.
- Provide comprehensive administrative support during board and strategic meetings.
- Liaise with staff, clients, vendors, and stakeholders to maintain effective communication.
- Procure office supplies, negotiate with vendors, and manage inventory.
- Update and implement office policies and procedures to enhance operational efficiency.
OFFICE ADMIN/ EXECUTIVE ASSISTANT
SECURE DOMAIN INFORMATION TECHNOLOGY LLC
ABU DHABI
2015.09 - 2024.07
- Provided high-level executive support, including managing calendars, scheduling internal and external meetings, and preparing detailed meeting agendas and minutes.
- Coordinated complex travel arrangements for executives and staff, including booking flights, hotel accommodations, visas, and transportation.
- Handled all HR and administrative processes to ensure the smooth and efficient operation of the office.
- Acted as the primary point of contact for visitors, clients, and customer inquiries, maintaining a professional and welcoming reception environment.
- Managed office correspondence, including emails, phone calls, and physical mail, ensuring timely and appropriate responses.
- Oversaw inventory and procurement of office supplies, managing vendor relationships and service contracts.
- Developed, implemented, and monitored office policies, procedures, and operational goals to drive organizational efficiency.
- Handled petty cash, banking transactions, financial reporting, invoicing, and accounts payable/receivable functions.
- Supported HR functions such as recruitment coordination, interview scheduling, onboarding, employee record management, payroll processing, and benefits administration.
- Organized training programs, maintained employee timesheets, leave records, and coordinated staff welfare initiatives.
- Assisted with budget preparation, monitored operational expenses, and provided regular financial and administrative reports.
- Served as a liaison between various departments and external stakeholders to ensure smooth information flow and project coordination.
- Monitored project progress, organized resources and schedules, and tracked milestones to support operational objectives.
- Coordinated with IT support for troubleshooting and technical upgrades to maintain efficient office systems.
- Ensured compliance with company policies, local regulations, and operational best practices while recommending improvements for enhanced efficiency.
OFFICE ADMIN
SECURE CAM IT SOLUTIONS LLC
ABU DHABI
2014.04 - 2015.06
- Set up accounts, sub-accounts, budgets, and approved expenditures.
- Processed deposits, expense reports, requisitions, claims, invoicing, and charges.
- Monitored and reconciled various accounts, identified discrepancies, made corrections, and processed adjustments.
- Audited outstanding items, verified completeness, and maintained accurate documentation.
- Handled clerical tasks, correspondence, and liaised with resource persons for operational needs.
CUSTOMER SERVICE EXECUTIVE
MUTHOOT FINCORP LTD
KERALA
2011.08 - 2014.04
- Develops and executes tactical and strategic sales plans in support of the overall sales strategy and to meet performance expectations and requirements.
- Handle transactions and answer customer queries.
- Perceive customer needs and offer the best solution based on proper company policies.
- Effectively communicate ideas, suggestions, and answers.
- Complete complex money-related transactions.
- Offer upgrades and new banking services or products.
- To handle the branch functioning, accounting activities, daily reports, dealing with customers, maintaining different files and ledgers, and handling different Financial Products.
Education
Master's in Computer Applications - Computer Applications
Anna University
Chennai, India 2005.01 - 2008.01
B.Sc - Chemistry
Kerala University
India 2002.01 - 2005.01
Skills
- Executive Calendar Management
- Meeting & Travel Coordination
- Office Operations & Administration
- HR & Payroll Support
- Financial Documentation & Reporting
- Budgeting & Account Reconciliation
- Vendor & Procurement Management
- Project Coordination & Progress Tracking
- Client Relationship Management
- Policy & Procedure Implementation
- Customer Service & Complaint Handling
- MS Office & Administrative Tools
- Excellent oral and written communication
- Detail oriented and works with a high degree of accuracy
- Highly organized and flexible
- Ability to multitask and meet changing deadlines
- Self-directed and able to complete projects with limited supervision
- Stress tolerance
LANGUAGES
Malayalam
English
Hindi
Tamil
DECLARATION
I hereby declare that all the information given above is true to the best of my knowledge and belief. Place: Abu Dhabi, UAE Suresh
PERSONAL DATA
- Nationality: Indian
- Visa Status: Employment Visa
Timeline
PROJECT DOCUMENT CONTROLLER / PROJECT ADMIN
ARCO ELECTROMECHANICAL LLC
2025.10 - 2026.04
EXECUTIVE ASSISTANT / OFFICE ADMIN
SULTAN AL SHEIKH INTERIORS
2024.10 - 2025.09
OFFICE ADMIN/ EXECUTIVE ASSISTANT
SECURE DOMAIN INFORMATION TECHNOLOGY LLC
2015.09 - 2024.07
OFFICE ADMIN
SECURE CAM IT SOLUTIONS LLC
2014.04 - 2015.06
CUSTOMER SERVICE EXECUTIVE
MUTHOOT FINCORP LTD
2011.08 - 2014.04
Master's in Computer Applications - Computer Applications
Anna University
2005.01 - 2008.01
B.Sc - Chemistry
Kerala University
2002.01 - 2005.01