ARUN NAMBIAR

Administration In Charge Duties:

• Handle administrative requests and queries from senior managers
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Drafted agendas, recorded minutes and generated documents to facilitate meetings.
• Produced letters and memoranda to inform stakeholders of business decisions.
• Preparing financial documents such as invoices, bills, and accounts payable and receivable
• Managing payroll
• Managing day-to-day transactions & Posting daily receipts
• Sorting financial documents and posting them to the proper accounts
• Answer queries by employees and clients
• Update and maintain office policies and procedures
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Updated spreadsheets and databases to track, analyze and report on performance and sales data.
• Designed employee work schedules to address complete operational needs.
• Booked airfare, hotel and ground transportation to coordinate office travel.
• Screened visitors and issued badges to maintain safety and security.
• Order office supplies and research new deals and suppliers

Logistics-In-Charge Duties :

• Managed functional areas of logistics.
• Conducted qualitative and quantitative analysis of logistics operations to pinpoint and correct inefficiencies.
• Collaborated with project managers to discuss procurement, logistics and service requirements for optimized purchasing power.
• Selected transportation routes to maximize economy by combining shipments or consolidating warehousing and distribution.
• Conducted audits to improve office logistics practices and procedures.
• Analyzed procurement requests to identify service providers' information with performance, quality and prices to determine transaction requirements.
• Advised logistics management and structures for staffing levels to maintain adequate numbers.
• Collaborated with shipping department staff to facilitate smooth materials returns to correct vendors.
• Supervised logistics functions and operations.
• Developed logistical checklists to guide activities support.
• Provided procurement of goods, provision of transportation services, tracking of movement and change to support safe and secure operations.
• Managed logistics assets for timely and cost-effective delivery of cargoes.
• Delivered logistic support to leverage existing resources with cost-effective savings.
• Coordinated driver dispatch to accomplish daily delivery requirements.
• Reduced transit time, minimized handling and maximized cost savings through freight cost-analysis and negotiation.

• Cash/Credit card daily basis user wise collection & Bank deposit
• Cash reconciliation with collection report and ledger
• Main cash reconciliation ledger with physical cash
• Entries for cash payments, Cash receipts, journal, Bank payments, Bank Receipts, Purchase voucher, sales voucher
• Entries for cash deposits, Cheque deposits, Credit card income Entries
• Patient Cheque received and deposit into the bank
• Staff, Doctors, Locum Staff & Al Ghurair: Provision and Payment
• DEWA- Payable Entries & Payment
• TELEPHONE- payable Entries & Payment
• HR BILLS- Booking and Reimbursement
• E- Card Recharge for Blood Bank Payment- Sharjah & Al Baraha
• PHARMACY NARCOTIC PURCHASE through E card
• Refund process of Credit card payments
• Sick Leave Certificate purchase through DHA Web site through E card
• Responsible for taking Meeting Minutes for purchase & Stock committee and send the details to all Members
• Prepaid Entries
• Monthly Provision Entries.

Accountant Duties:

• Participated in team-building activities to enhance working relationships.
• Worked with customers to understand needs and provide excellent service.
• Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting.
• Received and processed stock into inventory management system.
• Monthly cash / Funds flow statement
• Preparation of accounts schedules for finalization of accounts
• Inter Unit reconciliation and also with head office periodically
• Reconciliation of parts A/C & balance confirmation
• Checking of Physical cash balance
• Co-co Ordinary for Statutory auditors
• Monthly & Quarterly report to the Finances as per their requirement
• Handling & issuances of petty cash
• Preparation and checking of all type of vouchers
• Preparing salary statement and forwarding to head office
• Maintaining stocking and checking all types of invoices.
• Money Handling Issuing Returns , Customer , Service Maintain store front Stoking, Foreign Currency Handling
• Handling all bank cheque deposit and withdrawal transactions

Storekeeper Duties :

• Received, merchandised and arranged all shop items for visual display.
• Received product shipments and organized in stockroom storage area.
• Filled orders by gathering merchandise specified in requisitions.
• Oversaw warehouse staff by providing instructions and leading daily activities.
• Kept sales receipts and maintained accounting records.
• Communicated with vendors to discuss order discrepancies, and returned damaged merchandise or incorrect orders.
• Maintained customer satisfaction with quick and professional handling of product returns.
• Stocked storerooms and adjusted minimum and maximum par levels in automated inventory system.
• Ordered goods from various vendors to maintain store merchandise levels.
• Documented shipping and receiving records to confirm receipt of orders.
• Used SAP to prepare purchase requisitions for replacement of stock.

• Handled accounts receivable, accounts payable and resident trust accounting
• Daily and monthly census tracking, monitoring and posting of all cash receipts
• Supervised receptionist and payroll
• AP clerk, monitor and assist with all admissions
• Audited and handled all collections
• Billed all share of cost owed
• Ordered and tracked facility office supplies
• Handled facility petty cash, inquires and verified all financial information for all new admits
• Preparing profit and loss account.