ASHA PILLAI
HR
Dubai
Summary
Certified Compensation & Benefits Professional with 19+ years, managing all elements of payroll across several high-performing businesses. Primarily focused on refining processes and reflecting on company trends for optimum financial performance.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Payroll & Operations Supervisor
Al Ghurair Real Estate
Dubai
11.2021 - Current
- Managing end-to-end payroll processing for AGRE employees.
- Ensure timely payroll & pension processing with accuracy and WPS compliance.
- Reviewing and processing employee reimbursements, deductions, overtime and airfare.
- Preparation of final settlement in line with company policies.
- Analysis of payroll - variance analysis, leave computation & summary, payout summary, gratuity provisions, air ticket provision, leave provision.
- Preparation HR Dashboard for employee headcount division & department-wise, turnover trend, recruitment, engagement, employee benefits, training, payroll.
- Managed HRMS system related to employees - such as new joiner setup, leaver deactivation, employee information updates, and access to self-service modules.
- Ensure the smooth operation of HR technology systems, maintaining data accuracy and system efficiency.
- Facilitate timely updates of employee data changes with IT teams to ensure synchronization across HR and IT systems.
- Maintain accurate annual leave balances in HRMS, manage leave carry-forward policies, and issue quarterly leave balance reminders to department heads.
- Responsible for internal company transfer of employees, ensuring proper cost center change.
- Variance analysis on HR General Ledger accounts to identify discrepancies and propose corrective measures.
- Prepare accurate project-wise cost summaries based on monthly timesheet data for precise cost allocation.
- Handle employee inquiries on HRMS, payroll, off-cycle payments, and EOS statements, resolving concerns effectively.
- Maintain and analyze HR metrics and reports to support decision-making and strategic planning.
- Complying with internal audit processes related to Payroll and Employee Services (EOS), addressing queries from external auditors efficiently.
- Participate in system implementation and enhancement projects, aligning HR processes with evolving labor regulations and organizational needs.
- Manage and administer Medical and Life Insurance policies, ensuring addition & deletion of employees.
- Verify medical insurance invoices and coordinate with insurance companies for credit notes.
- Preparation and issuing employee letters - Salary / Salary Transfer Certificate, NOC's.
- Coordinate employment contract renewals and retirements, securing necessary approvals in accordance with HR policies.
Payroll Administrator
Majid Al Futtaim Properties
Dubai
03.2017 - 10.2021
- Managed end-to-end payroll for 1000 employees.
- Maintained records for new starters, Transfers, Promotions, and leavers.
- Managed and monitored employee information through Oracle and SAP SuccessFactors systems for most accurate, up to date records.
- Managed Employee attendance records, Overtime Payments, Educational Reimbursements, House rent Advances, Salary Advances, Air Ticket Payments, General Expenses and Other Reimbursements.
- Processing End of Service Payments.
- Preparation of HR Letters to Employees.
- Worked closely with Finance & Audit teams to ensure compliance with regulations and maintain appropriate correspondence with employees and management.
- Providing information and answering employee questions about payroll related matters & system.
- Ensure Compliance to WPS requirements.
- Responsible for providing Employee Verification to Banks.
- Preparing periodic payroll reports, Audit Reports etc.
- Responsible for post payroll activities like Transfer to GL, Costing of Payments & Costing.
- Liaising with Government Relations and providing the Pension and GOSI reports.
- Responsible for testing approving Payroll system enhancements.
Group HR Administrator
Fast Logistics Cargo LLC
Dubai
06.2014 - 06.2016
- Recruited, hired, and oversaw 500 employees, managing job interviews, conducting exit interviews, and leading onboarding sessions.
- Responsible for the end-to-end Onboarding of the employee including Offer issuing, Visa Processing, Induction etc.
- Responsible for Payroll & Salary Administration.
- Responsible for Attendance, Leave Management & Leave Salary.
- Carry out Performance Appraisals for the employees periodically.
- Responsible for Training & Development of the employees.
- Assisting HR Manager in handling Employee Grievances/Conflicts/disciplinary actions.
- Responsible for Employee relations/engagements/motivational activities.
- Handling end-to-end HR activities from Hiring till Termination of the employees.
HR Administrator
Cylingas Company LLC (Member of ENOC Group)
Dubai
11.2007 - 04.2014
- Responsible for handling HR Activities like Managing end-to-end payroll, Recruitment, Onboarding, Transfers, Promotions & Terminations of 600 employees.
- Responsible for the Offboarding and Exit Activities of Labors and staff.
- Responsible for the Training & Development of the employees.
- End to end processing of company's payroll.
- Assisting HR Manager in Performance Evaluation Cycle.
- Reconciliation of payroll and preparation of various payroll related reports and summaries and finally run payroll each month by using ERP software. Track and resolve payroll errors.
- Responsible for Visa and Medical Insurance management.
- Maintaining Job Order and Enquiry files, Enters Man-hours in Oracle Process Manufacturing ERP software for Job Costing & Overtime purpose, Prepared Budget with the guidance of concern manager and prepares Customer Satisfaction Feedback List.
HR Administrative Assistant
Ostermeier FZE
Dubai
09.2006 - 11.2007
- Efficiently managing office and employee files, overseeing visa renewals, monitoring attendance and addressing absenteeism, handling daily administrative operations including scheduling and documentation, and preparing and verifying quotations, invoices, and statements for customers.
Office Secretary cum Administrative Assistant
Spectrum International LLC
Dubai
09.2005 - 03.2006
- Provide secretarial and clerical support including scheduling, correspondence management, office supplies oversight, and financial transactions such as cheque collection, verification, and payments to ensure smooth office operations and effective communication.
Education
Master of Business Administration - Human Recourses & Marketing
Mahatma Gandhi University
11.2007
Bachelor of Science - Polymer Chemistry
Kerala University
07.2004
Skills
- SAP
- Oracle
- Yardi
- Jupiter system
- Microsoft Office Applications
- Time management
- Strong verbal communication
- Attention to Detail
- Self-motivated
Certification
- Certified Compensation & Benefits Professional, AIHR
- CCBP
Accomplishments
Best employee of the Year Award in Cylingas Company LLC (Enoc Group)
Languages
English
Hindi
Malayalam
Personal Information
- Available: 1 Month Notice
- Date of Birth: 1983-01-04
- Nationality: Indian
- Driving License: Valid till 25/11/2025
- Marital Status: Married
- Availability: 1 Month Notice
- Visa Status: Employment Visa
Driving License
Valid, 2025-11-25
Timeline
Payroll & Operations Supervisor
Al Ghurair Real Estate
11.2021 - Current
Payroll Administrator
Majid Al Futtaim Properties
03.2017 - 10.2021
Group HR Administrator
Fast Logistics Cargo LLC
06.2014 - 06.2016
HR Administrator
Cylingas Company LLC (Member of ENOC Group)
11.2007 - 04.2014
HR Administrative Assistant
Ostermeier FZE
09.2006 - 11.2007
Office Secretary cum Administrative Assistant
Spectrum International LLC
09.2005 - 03.2006
Master of Business Administration - Human Recourses & Marketing
Mahatma Gandhi University
Bachelor of Science - Polymer Chemistry
Kerala University