ASHOK KUMAR

• Overseeing hiring process, which includes coordinating job posts, reviewing resumes, performing reference checks and ensure recruitment process runs smoothly
• Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc
• Ensure to facilitate the required accessibility's to new joiners and existing employees in coordination with concern department
• Implement training and development plans to new and existing employees
• Explaining the HR policies, procedures, Local laws new and existing employees
• Preparing or updating employment records related to hiring, transferring, promoting, end of service, etc
• Maintain organizational charts and detailed job descriptions for all employees
• Plan periodic performance review sessions for employees followed by the appraisals, rewards and promotions
• Administer employee health insurance programs
• Respond to employees’ queries and resolve issue in a timely and professional manner
• Coordinate with PRO for new and existing employees visa medical / Emirates ID process, Visa Cancellation of terminated or resigned employee and other requirements including immigration and ministry of labor, RTA, Offices lease agreement, Ejari etc.,
• Provide appropriate employees data required for payroll process and ensure a smooth flow and accuracy at all times
• Prepare and issue disciplinary letters to the employees on violations after obtaining necessary approvals
• Coordinate exit process for departing employees
• Manage employee leaves as per the UAE labor law
• Coordinate and arrange air tickets for the employees as per their eligibility and in compliance to company policies
• Monitor employee loans & dues and ensure the compliance as per the loan agreement
• Conduct employee transfers as required and advised by the project Manager
• Secure acknowledgement letters for all company items issued to the employees
• Circulate memos, policies or procedures to the concerned departments, or to the entire group of companies as required
• Processing Employee Certificates such as NOCs and other applicable letters

• Provide administrative support to Project Management & Office Services Manager
• Monitor project manpower mobilization schedules as per project management requirement and reflecting all positions required for mobilization to the project including the expected mobilization dates and duration of assignment
• Ensure data contained on the Manpower Loading charts are entered on the system Mobilization/Demobilization charts
• Continuously updated and modify charts as and when required
• Review and compare project Manpower Loading Charts to system mobilization/demobilization charts, ensure current assignment release dates of personnel selected for mobilization do not conflict with new project mobilization dates
• Identify and report mobilization/demobilization conflicts and discrepancies to project management, recommend/propose alternative candidates when necessary
• Coordinate with other Project Administrators daily on personnel transfers
• Process mobilization of personnel to and from project site locations
• Obtain and process required documentation that include passport details, visas, invitation letters, immigration documents, medical examinations, Safety and Security equipment & procedures, travel tickets and other travel documents
• Coordinate the arrival and departure of personnel to various sites including the arrangement of transport, accommodation, and immigration formalities
• Interface and provide support to Site administrators on administrative and HR issues, clarify queries and resolve personnel related problems as needed
• Establish contact with new candidates ensure the completion and submission of all necessary pre-employment documents including the attested academic certifications, results of medical exams etc., ensure candidate obtains all necessary legal and immigration documents for travel
• Determine actual arrival and departure dates of personnel, advice payroll for issuance of Action Sheets
• Ensure travel ticket requests are entered accurately into the system, follow-up ticket approvals, investigate and resolve rejected ticket requests
• Upload documents to system HRMS files
• Coordinate with the Government relations Officer on the processes and issuance of residence visas and work permits
• Research and analyze accommodation availability and rates, propose alternative accommodation facilities
• Review and check all submitted invoices related to pre-employment expenses including mobilization & travel
• Arrange Gate Entry Passes from the client for project staff, Vendors & Visitors
• Conducting Project Orientation (Office Services part), to ensure that new employees are aware of the Project safety rules and procedures, as well as giving the same induction for visitors
• Administer the payroll of project personnel, identify, clarify and resolve payroll issues including working hours, incomplete timesheets, leaves, overtime and other payroll details
• Generate the project payroll, review exception reports, investigate and resolve discrepancies.
• Monitor project leave applications and personnel leave entitlements, calculate leave and ticket entitlements, ensure that leave and ticket applications are in-line with entitled balances
• Identify late leave returns, investigate and obtain justification through the coordination with Site administrators
• Effect release formalities of personnel, ensure performance appraisal forms are completed for all demobilizing employees
• Coordinate with HR and other project administrators on next assignments or long leave status details, update mobilization/demobilization charts accordingly
• Track site assets, maintain asset lists on relevant project sites and update lists on a monthly basis
• Ensure copies of all project related Leases, rental agreements and other administration related legal documents are filed and updated in the Head Office
• Prepare requisitions for the procurement of Safety equipment based on site safety requirements

• Identify manpower needs discussing with line managers and recommends resources options considering the department budget
• Prepare job descriptions and manage advertisement, handling the centralized recruitment process
• Negotiating with the candidates with all aspects of recruitment
• Preparing offer letters and coordinating with potential candidates
• Explain the organization's employment policies and refer qualified applicants to the employing official
• Organizing learning and development initiatives and conduct the induction of new employees
• Organize and maintain Personal Filing, Assist Employees in Bank Account Opening
• Coordinating for Visa application, renewal, amendment and cancellation
• Provide payroll processing backup support
• Monitoring employee absence / leave and adjustments (e.g Sick Leave, Maternity)
• Prepare and ensure employees contracts, visas, health insurance and documentations are up to date
• Monitoring & making sure that the procedures of personnel are being followed in regard of leaves, termination, resignations, EOSB calculation, medical insurance, transfer, & etc
• Preparing full and final settlement of employees and ensure proper clearance before settlement of dues
• Coordinate with affiliated travel agency on business trips and exit tickets
• Process and renew of permits and licenses including trade license, chamber of commerce certificates of registration
• Airport / Sea port Access Card, Temporary, Permanent and Contractor Pass Application, Assist Customs in Application, Renewal and Cancellation of Customs Card
• Apply Passes by online and manually New & Renewal of Dubai Airport Passes, Dubai customs, Sharjah Customs and JAFZA for new and existing employees
• Prepare company letters for employee (e.g
• Salary Certificates, Salary Transfer Letters, NOC)
• Coordinate with PRO for various activities including employees Residence permit, Passport renewal and Visa stamping & Visa Cancellation for Exit going employees, coordinate for issuance and extension of visas
• Registration process and renew Company vehicles and get the ban time travel permit from RTA
• Process of employee vacation, Termination and Final Exit Visa cancel Process for top management approval & Consideration
• Renew and maintain all company’s leases within UAE before its expiry, which includes offices, company apartments, Warehouses, Manpower suppliers and vehicles
• Manage company transport and Labor Camp with support of Admin Staff

• Manage and oversee day and night shift admin activities of the construction project
• Monitor and report to Project Manager / Sr Construction Manager of project details, including progress, risks and opportunities in a timely manner
• To coordinate with site team, contractors, suppliers for proper and smooth execution of the civil works as per set standards in the stipulated time frame to entire satisfaction of customer/clients/consultants
• To coordinate with the electrical and other discipline subordinates and their team for smooth functioning at site Contractors, subcontractors, shall execute the civil works as per the same
• To ensure the execution of all the civil works/activities at site with good, high quality standards with zero tolerance for the same
• To monitor and review the day to day progress work at construction site as per construction schedule by planning for all the activities such as manpower-skilled/unskilled, material including construction, machinery and equipment’s, etc., requirement and management in time for set targets
• To coordinate with consultants/client and attend regular site progress meetings as well as review daily, weekly and monthly progress for achieving the set target
• Participate in reviewing the plan on a weekly basis with the Project Manager and boost the site construction activity at site, meeting with the site team on regular basis for rapid work progress and their compliance as per the requirement of contract.

· Done recruitment for all levels from Junior to senior level. Handled complete recruitment cycle and Liaising with recruitment agencies for middle level & senior level positions.

· Involved in selection process, conducting technical test, final interviews, salary fitment, issuing

offer letters.

· Recommend, Formulate and implement HR policies across all verticals of the company, respond to Employee queries on HR policy related issues, provide guidance, support and Counseling to employees.

· Involved in complete Performance Management Cycle implementation. Designed appraisal form, identifying various roles such as Appraise, Appraiser & Reviewer, defined all roles and developed role descriptions which are mapped against key performance indicators.

· Maintaining updated leave database, crediting leave to individual account, calculating leave

encashment at the end of the year. Maintaining personal records / Files.

· Exit process: process resignation cases, exit formalities & interviews, identify the reasons of separation and initiate possible remedial measures, Full and final settlement, release letter, closing personal file.

· Screening and short listing, Coordinating and scheduling of the interviews.

· Conduct preliminary interview for the candidates.

· Verification of Educational certificates, Experience certificates etc.

· Issuing appointment order to the new joiners.

· Organize Induction program.

· Maintaining and Updating Personal Files.