SAP
Asish Vinod
Senior Supply chain Specialist
Sharjah
Summary
With over 16 years of experience in purchase activities, I possess strong knowledge of purchase management, enabling efficient identification and development of potential vendors for optimal sourcing and cost-effective purchases. Valuable exposure to account management, vendor management, and business analysis has been gained. Through expertise in pricing, data analysis, and comparison of sales and purchases, strategic business development initiatives have been developed. Thorough market analysis allows for identification and capitalization on market opportunities. Excellent communication, presentation, and negotiation skills equip me to drive successful outcomes in any professional setting.
Overview
16
16
years of professional experience
2008
2008
years of post-secondary education
1
1
Certification
4
4
Languages
Work History
Senior Supply Chain Specialist
GEA Grade Refrigeration
12.2018 - Current
- Company Overview: GRASSO & ADEAREST is a global leader in industrial refrigeration
- For our Industrial customers, we develop, engineer, install, and service innovative Refrigeration components and systems
- Refrigeration is an essential part of their primary process
- GRADE is a Joint Venture which started in 2006 in the Middle East, established by GRASSO International (a GEA Group AG company from the Netherlands) and ADEAREST (a contracting and consultancy firm from the UAE)
- The target of the joint venture is to be closer to clients and to serve and support (from Middle East) all present distribution channels and customers in the Middle East, which will save time and reduce costs
- Our major clients include KGL - Kuwait, PWC, Almarai - Saudi Arabia, Al Watania - Egypt etc
- Identify global vendors and suppliers for unique equipment purchases and manage and maintain excellent vendor relations
- Doing the procurement function includes preparing specifications, solicitation documents, managing evaluations, and overseeing vendor selection processes
- Implementation of sub-award procurement and ensure compliance with corporate policies, contractual terms
- Responsible for purchasing a wide range of commodities and services that support sub-award activities throughout Middle East and Africa
- Doing International and Local Sourcing
- Vendor relationships, contacts, and pre-qualifications
- Ensure that the supply chain needs of a company are met in a timely and cost-effective manner
- Review costs develop relationships with vendors and suppliers and offer suggestions for where and how much material and supplies to buy
- Negotiate on contract, place bids to obtain the business of new vendors, discuss pricing, and monitor all aspects of the terms of a contract
- Maintain an inventory of supplies and materials, deciding when to make purchases as needed
- Also place and track orders with vendors and suppliers
- Interact with suppliers on daily basis to resolve transactional issues and gather critical information invoices, tracking info, tax docs.
- Responsible for appropriate supplier selection/bidding processes for selected purchase requests, and supplier and contract pricing validation for all purchase requests under category management responsibility
- Responsible for managing projects to improve procurement processes
- Monitor Supplier Performances to ensure that all contractual obligations are met and fulfilled
- Monitor and analyze the supplier’s performance evaluation results for Pre and Post Award Stages
- Responsible for supplier communication to resolve transactional issues
- Responsible for resolving invoice price and terms discrepancies to enable order processing
- GRASSO & ADEAREST is a global leader in industrial refrigeration
- For our Industrial customers, we develop, engineer, install, and service innovative Refrigeration components and systems
- Refrigeration is an essential part of their primary process
- Prepared Regional Agreement for Ammonia Gas to supply Across Middle east and Africa
- (2019)
- Prepared Framework Agreement for Consumable Materials, Office Stationery and Kitchen Supplies
- Facilitated communication between internal stakeholders and suppliers, improving collaboration throughout the procurement lifecycle.
- Negotiated long-term agreements with major suppliers that resulted in significant cost reductions over time without compromising quality or service levels.
- Enhanced supplier relationships by implementing strategic sourcing initiatives and effective negotiation tactics.
- Enhanced team productivity by providing training and mentorship to junior procurement specialists on best practices and industry trends.
- Created custom reports for senior management using data analytics tools, providing insights into procurement activities'' effectiveness.
- Implemented vendor scorecards as a tool for continuous improvement in supplier performance evaluation.
- Reduced lead times, negotiated contracts with key suppliers to secure favorable terms and conditions.
- Collaborated with cross-functional teams to develop robust procurement strategies aligned with organizational goals.
- Fostered a culture of continuous improvement within the procurement team, driving improvements in efficiency and effectiveness.
- Mitigated supply chain risks by developing contingency plans and monitoring supplier performance metrics.
- Conducted market research to identify emerging technologies that could drive innovation within the organization''s supply chain operations.
- Coordinated logistics operations to ensure timely delivery of goods while maintaining appropriate inventory levels.
- Developed category management strategies to maximize value from specific spend areas while minimizing risk exposure.
- Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
- Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
- Managed supply chain process, from order placement to delivery, to facilitate on-time and accurate fulfillment.
- Analyzed supplier contracts to confirm compliance with company policies and procedures.
- Prepared and presented reports to management on purchasing trends and cost savings to aid in decision making.
- Conducted spend analysis to identify cost-saving opportunities.
- Negotiated contracts with suppliers to obtain favorable terms and pricing.
- Negotiated complex corporate procurement contracts by working closely with internal and external contacts.
- Performed yearly store audits in collaboration with managers, designers, and sales associates to provide feedback.
- Negotiate contracts with vendors, securing best prices and terms for materials, equipment and services.
- Implemented policies and procedures for optimal purchasing methods and cost control.
- Leveraged knowledge of best practices to track inventory and retain accountability for projects.
- Worked with suppliers to manage schedules, specifications and quality compliance.
- Resolved complex issues regarding material handling, mail distribution and inventory control, to increase profits.
- Analyzed data trends to make informed decisions related to inventory management and demand planning processes.
- Championed sustainability initiatives within the company''s supply chain operations through waste reduction strategies.
- Maintained high levels of accuracy in managing purchase orders, invoices, and shipping documentation for audit purposes.
- Managed a team of junior specialists responsible for executing daily procurement tasks, providing guidance as needed.
- Oversaw demand planning, purchasing, and logistics.
- Streamlined shipping and receiving operations to reduce errors and improve customer satisfaction.
- Monitored and tracked supplier performance to enforce adherence to quality standards and established timelines.
- Formulated demand planning and generated supply chain management metrics.
- Supervised 4staff members tasked with handling materials management, planning, purchasing, and customer service duties.
- Participated in global trade compliance initiatives by staying current on import/export regulations affecting the business operations.
- Conducted periodic audits of inventory levels to ensure accuracy and minimize excess stockholding costs.
- Coordinated logistics activities across multiple distribution centers, optimizing transportation routes for cost efficiency and faster deliveries.
Senior Procurement Specialist
Drake and Scull International PJSC
12.2013 - 12.2018
- Company Overview: Drake and Scull International PJSC is a global industry leader delivering state-of-the-art projects and solutions across its five main high-performance sectors including General Contracting, Engineering, Rail, Oil and Gas, Infrastructure development, Water, and Wastewater treatment
- Through our operations, we provide integrated design, smooth functionality, and efficiency from start to finish
- From Infrastructure Development, Waste to Energy, Data Centers Development, Mechanical Electrical and Plumbing (MEP) to Renewable Energy, Drake & Scull continues to be at the helm, driving the market forward through our people, passion, and innovation for more than 130 years
- Send out the Enquiries for quotations
- Obtain Proposals On time as per the technical specification
- Generate tabulated technical data and commercial comparison sheets
- Negotiate and ensure compliance with specifications and project requirement
- Present and recommend the successful vendor
- Provide price and technical input to generate an official purchase order
- Coordinate with site and vendors to ensure smooth delivery
- Committed to DSI HSE requirements and all applicable legislations and contractual requirements affecting the HSE activities at the project site and administrative offices
- Preparation of yearly contract
- Manage and maintain a database of the Vendors for future requirements
- Maintain complete updated purchasing records/data in ERP system
- Through our operations, we provide integrated design, smooth functionality, and efficiency from start to finish
- Negotiated long-term agreements with major suppliers that resulted in significant cost reductions over time without compromising quality or service levels.
- Enhanced supplier relationships by implementing strategic sourcing initiatives and effective negotiation tactics.
- Implemented vendor scorecards as a tool for continuous improvement in supplier performance evaluation.
- Contributed to construction-related procurement tasks and supported project scheduling requirements.
- Collaborated with cross-functional teams to develop robust procurement strategies aligned with organizational goals.
- Mitigated supply chain risks by developing contingency plans and monitoring supplier performance metrics.
- Reviewed and issued contracts and blanket purchase orders after choosing ideal vendor and drive procurement process.
- Analyzed supplier contracts to confirm compliance with company policies and procedures.
- Facilitated communication between internal stakeholders and suppliers, improving collaboration throughout the procurement lifecycle.
Purchasing Officer
Industrial Material Supply
11.2011 - 12.2013
- Company Overview: Established in 2005, Industrial Material Supply Located in Jebel Ali Free Zone Dubai
- Subsidiary of Al-Othman Group of Companies Based in Kingdom Of Saudi Arabia who are recognized as one of the leading stockiest and suppliers of Valves and Oil & Gas and materials and industrial products in the middle east and recognized as one of the key suppliers to Saudi ARAMCO and SABIC for over three decades
- Obtain Proposals On time as per the technical specification
- Generate tabulated technical data and commercial comparison sheets
- Responsible for preparing purchase orders in accordance with the specifications, Documents in accordance with company policies and procedures
- Negotiate with the suppliers in terms of Quality, Price, Terms, Delivery and Service with Suppliers/Manufacturers
- Maintain complete updated purchasing records/data in ERP system
- Evaluated potential suppliers based on their ability to meet delivery deadlines, product quality standards, and pricing competitiveness.
- Managed vendor purchase order dispatch, delivery, and invoicing to set contractual guidelines and maintain budgetary regulations.
- Continuously evaluated existing supply chain processes, identifying opportunities for improvement in both efficiency and costeffectiveness.
- Developed a comprehensive vendor database, improving the selection process for better quality products and services.
- Fostered strong relationships with internal stakeholders by providing timely updates on procurement activities and addressing any concerns promptly.
- Coordinated international shipments, ensuring compliance with customs regulations and minimizing shipment delays due to documentation errors.
- Sourced vendors, built relationships, and negotiated prices.
- Implemented policies to reduce cost and eliminate waste.
- Maintained detailed records of all procurement activities for reference purposes as well as for auditing and compliance.
- Managed procurement projects from initiation to completion, ensuring timely delivery of goods and services.
- Ensured compliance with organizational policies, legal requirements, and industry standards in all procurement activities.
- Developed and strengthened supplier relationships.
- Negotiated favorable payment terms with suppliers, resulting in improved cash flow management for the company.
Buyer
Lulu Hypermarket
12.2008 - 10.2011
- Company Overview: Lulu Hypermarket is the fastest growing hypermarket chain in G.C.C, a division of Abu Dhabi- based EMKE Group spread in 18 Countries with its wide operations in various businesses
- Lulu Hypermarket and Department stores are widely accepted by customers with their best offers and customer services, and it exists with more than 125 outlets
- Preparing Local and Import Purchase orders
- Exposure in key account agreement negotiation with suppliers
- Conduct outlet or store survey for feasibility to increase sales, identify items that have potential to be a trendsetter for the season and to gather an idea of the product demands and needs of the customers
- Identify and search for a new product, collect necessary information about the product and study the marketing feasibility in introducing into the outlet for trendsetting
- Coordinate and communicate with the manager, supervisor, and merchandiser on stock quantity demands and needs of the shop
- Identify fast and slow-moving items by coordinating with the supervisors and doing a personal survey
- Keep track of the gross profit from an everyday net sale
- Visit warehouse to identify potential items to be sold in the shop and make necessary orders
- Coding and listing of new products using SAP, Pricing, Vendor creations and follow up
- Experienced in Hypermarket promotional activities, event management, and media/ booklet advertising
- Negotiate a viable Trading agreement with local and import suppliers including appropriate Rebate & Target Structure, listing fees, Volume discounts & Marketing & Advertisement contributions
- Preparation of yearly contract, primary & secondary visibility rental
- Manage local and import supply of goods and ensure availability
- Experience in Direct marketing and implementing marketing strategies through retail outlets
- Preparation and execution of Yearly Seasonal Promotional Activity Calendar, Product Launch Events and Advertisements
- Business planning and analysis for assessment of revenue potential in business opportunities
- Pursue professional development to ensure adequate knowledge of markets and industries
- Manage and maintain a database of the Vendors for future requirements
- Responsible for sending a status report to indicate the status of the accounts, plan for next month’s actions and evaluate the outcomes of previous month’s actions
- Ensured timely delivery of products by closely monitoring vendor performance and addressing any issues promptly.
- Built long-term supplier relationships with vendors to establish quality and competitive pricing.
- Maintained complete documentation and records of all purchasing activities.
- Collaborated with internal departments to better understand needs and determine purchasing requirements.
- Reduced procurement costs through strategic sourcing, competitive bidding, and effective negotiations.
- Provided training and guidance to junior team members on best practices in purchasing, fostering a culture of continuous improvement within the procurement department.
- Maintained key item stock levels and wrote or expedited purchase orders.
- Developed strong relationships with suppliers to secure favorable pricing terms and conditions for the company''s benefit.
- Collaborated with internal stakeholders to understand their needs, ensuring accurate product specifications were met in all purchases.
- Facilitated introduction of sustainable sourcing practices, contributing to company's corporate social responsibility goals.
- Supported new product launches by ensuring timely availability of required materials, aligning with project timelines.
- Participated in trade shows and conferences to stay informed of the latest industry developments and maintain a strong professional network.
- Achieved cost savings, negotiating bulk purchase agreements with key suppliers.
- Resolved procurement challenges, leveraging strong problem-solving skills and in-depth knowledge of supply market.
Education
Master of Business Administration - Marketing/Systems
Anna University
Bachelor’s Degree - Electronics
IHRD College
Diploma in Procurement and Supply - undefined
Chartered Institute of Procurement and Supply
MCIPS - undefined
Skills
Procurement Policy Development
Negotiation
People management
Leadership
Contract management
Supply chain management
Vendor management
Corporate procurement strategy
Strategic sourcing
Constructive relationship
Collaborative relationship
Networking
Supplier relationship management
Integrity
Direct procurement
Indirect procurement
Vendor program
Problem solving
Interpersonal skills
Presentation skills
Stakeholder management
Planning
Project management
Analytical skills
Strategic skills
Vendor selection management
Commercial terms & conditions
Decision making
Contract negotiation
Contract laws
Commercial law
Supplier collaboration
Supplier development
Compliance
Continuous improvement
Communication
Risk analysis
Market analysis
RFI
RFQ
RFP
Cost management
Teamwork
SAP
Oracle
MS Office
Outlook
Word
PowerPoint
Advanced Excel Skills
Customer relationship management
Operations management
Demand forecasting
Product lifecycle management
Sourcing alternative suppliers
Supply chain analytics
Accomplishments
- Prepared Regional Agreement for Ammonia Gas to supply Across Middle east and Africa., 2019
- Prepared Framework Agreement for Consumable Materials, Office Stationery and Kitchen Supplies., 2019
- Steadily achieved net operating and working profit of 20% - highest in company till this date, profit, and floor rentals in Hypermarket.
Academic Development
- Master of Business Administration, Marketing/Systems, Anna University, Tamil Nadu, India, 2008
- Bachelor’s Degree, Electronics, IHRD College, Kerala, India, 2006
- Diploma in Procurement and Supply, Chartered Institute of Procurement and Supply, CIPS Level 4, 2021
- MCIPS, Currently Doing
Disclaimer
I hereby declare that all the details furnished above are true to the best of my knowledge and belief.
Personal Information
- Passport Date Of Issue: 02/11/19
- Passport Expiry Date: 01/11/29
- Gender: Male
- Nationality: Indian
- Driving License: UAE
- Marital Status: Married
- Visa Status: Employment
Software
ORACLE
AXAPTA
MICROSOFT D365
Certification
Chartered Institute of Procurement & Supply Diploma (CIPS) – Chartered Institute of Procurement & Supply.
Timeline
Chartered Institute of Procurement & Supply Diploma (CIPS) – Chartered Institute of Procurement & Supply.
01-2021
Senior Supply Chain Specialist
GEA Grade Refrigeration
12.2018 - Current
Senior Procurement Specialist
Drake and Scull International PJSC
12.2013 - 12.2018
Purchasing Officer
Industrial Material Supply
11.2011 - 12.2013
Buyer
Lulu Hypermarket
12.2008 - 10.2011
Bachelor’s Degree - Electronics
IHRD College
Diploma in Procurement and Supply - undefined
Chartered Institute of Procurement and Supply
MCIPS - undefined
Master of Business Administration - Marketing/Systems
Anna University