ASMAA FRAIHAT
Amman,Jordan
Summary
Demonstrates exceptional communication skills and proficiency in managing schedules and coordinating tasks. Poised to streamline processes and enhance productivity within dynamic office environment. Organised and resourceful Executive Assistant known for streamlining office operations and enhancing executive productivity. Excelled in managing complex schedules, coordinating high-profile meetings, and improving administrative workflows. Delivered impactful project support and ensured seamless communication within teams and with external stakeholders.
Overview
6
6
years of professional experience
3
3
years of post-secondary education
1
1
Certification
Work History
Executive assistant
Network
Jordan, Amman
01.2024 - Current
- Enhanced communication between departments by arranging and coordinating meetings and conferences
- Raising team concerns to fix all operations issues for the team.
- Assisted in decision-making processes by conducting comprehensive research.
- Streamlined administrative processes to increase efficiency at work.
- Managed complex travel arrangements to ensure seamless business trips for executives.
- Liaised with other departments to maintain smooth flow of information across the organization.
- Implemented new document management systems, improving data accessibility and security within the firm.
- Coordinated all logistical aspects of corporate events leading to organized and successful functions.
- Handled confidential documents securely maintaining privacy and trustworthiness within the firm.
- Trained junior staff members, boosting overall team productivity in administration tasks.
- Filed reports timely to keep executives informed about departmental progress.
- Scheduled meetings, conferences and appointments.
- Created expense reports with matching receipts.
- Arranged supplies, documents and spaces for meetings.
- Tracked expenses in NETWORK and met budget targets.
- handling all the purchase orders for team through HRMS system.
- Oversaw and trained clerical support staff to accomplish challenging objectives.
- Supervised administrative work in the office and set goals for staff.
- Documented conferences, meetings and appointments with verbatim reports.
- Booked flights and hotels for domestic and international meetings.
- Improved executive workflow through management of schedules and itineraries.
- Oversaw procurement process efficiently reducing operational delays.
Administrative Assistant
Pio-Tech
Jordan
10.2020 - 12.2023
- Organizing meetings, including scheduling, sending reminders, and organizing meeting requirements
- Prepare meeting agenda, and related documents for internal meetings
- Attending meetings as required, recording the minutes of the meeting, and ensuring circulating them to participants
- Prepare all the needed reports to the CEO
- Provide administrative assistance, such as writing and editing emails, memos, and communications on behalf of the CEO
- Follow up of the sales department on the Dynamics system
- Calculate monthly and yearly sales on the Dynamics system.
- Streamlined administrative processes for increased efficiency in the workplace.
- Expedited document filing system with a new, organised method.
- Assisted in the preparation of regularly scheduled reports for upper management review.
- Organized client meetings, prepared agendas and took detailed minutes.
- Ensured efficient travel arrangements for staff including booking flights and accommodations.
- Handled sensitive information discreetly maintaining high level confidentiality at all times.
- Applied math's abilities to calculate and check financial figures.
Accountant
Fairmont travel
Jordan
02.2020 - 03.2020
- Trainee accountant and treasurer certification, by Fairmont Travel & Tourism
- Reviewed and reconciled ledgers to maintain integrity of financial data.
- Assisted with strategic planning efforts leading to sustained growth.
- Trained new employees on accounting principles and company procedures.
- Resolved invoice coding and tracked recurring expenses for accrual entry.
Finance Officer
Tender-Jo
Jordan
06.2019 - 01.2020
- Preparing financial benchmarking models and other industry analysis studies
- Investigating and analyzing new potential investments and building feasibility study models
- Preparing different variance and comparison reports keeping track of the investments
- Data gathering and financial analysis.
- Reviewed and certified official financial statements for presentation to shareholders and governing bodies.
- Tracked tax, invoicing and budget information accurately using QuickBooks.
- Followed up with customers to collect specific financial information and verify details for preparation of [Type] forms.
- Completed reviews of personal or business records in cases of insolvency and bankruptcy.
- Assessed accounts and accounting systems in cases of alleged criminal activity.
- Managed financial updates, watch lists and insurance files.
- Enhanced financial transparency by conducting detailed audits on a regular basis.
Marketing
AIG
Jordan
05.2018 - 05.2019
- Experience in the field of marketing for decor and interior design material in AIG as a freelance.
Education
Bachelor's Degree - Finance Economy
The Hashemite University
Jordan 09.2014 - 12.2017
Skills
- Microsoft Offices
- Versed in the use of Microsoft Office & social media
- Excel proficiency
- Decision making
- Self-independent quick learner
- Self-motivation towards teamwork orientation; and ability to leadership
- Work under pressure
- Innovative
- Service-focused
- Event coordination
- Project management
- Advanced powerpoint
- CRM systems expertise
- Travel arrangements
- High-Level confidentiality
- Stakeholder engagement
- Advanced excel use
- Executive support
- Email handling
- Invoice processing
Certification
- Financial Analyst (CFA) certification, by Tender-Jo
- Trainee accountant and treasurer certification, by Fairmont Travel & Tourism.
- Administrative Assistant certification, By Pio-Tech.
- PMP - under progress
Languages
Arabic
Native
English
Proficient (C2)
Personal Information
- Date of birth: 02/1996
- Nationality: Jordanian
Timeline
Executive assistant
Network
01.2024 - Current
Administrative Assistant
Pio-Tech
10.2020 - 12.2023
Accountant
Fairmont travel
02.2020 - 03.2020
Finance Officer
Tender-Jo
06.2019 - 01.2020
Marketing
AIG
05.2018 - 05.2019
Bachelor's Degree - Finance Economy
The Hashemite University
09.2014 - 12.2017
Similar Profiles
Ryan J. DavisRyan J. Davis
Low Voltage Technician at NETWORKLow Voltage Technician at NETWORK
RODERICK (ROD) OWENSRODERICK (ROD) OWENS
Sales Account Manager Recruiter at The Professionals Network Energy Network Med NetworkSales Account Manager Recruiter at The Professionals Network Energy Network Med Network
Shannon HoffmanShannon Hoffman
Senior RN Clinical Care Improvement Specialist at VBCare Network/ABC NetworkSenior RN Clinical Care Improvement Specialist at VBCare Network/ABC Network