ASWATHY S NAIR

• Assisted in processing employee visas, Emirates ID, medicals, and renewals in compliance with UAE labor laws.

• Coordinated with government authorities (MOHRE, Immigration, Tasheel, Amer, Dubai Economic Department, Municipality, etc.) for approvals and documentation.

• Prepared, submitted, and tracked all PRO-related applications including labor contracts, work permits, and company licenses.

• Maintained accurate records of employee documents (passports, visas, insurance, contracts) ensuring timely renewals and compliance.

• Supported onboarding and offboarding processes by handling legal and administrative formalities.

• Assisted employees with queries related to government procedures, fines, and documentation requirements.

• Monitored updates to UAE labor laws and advised management on compliance requirements.

• Coordinated with internal HR and Admin teams to ensure smooth processing of manpower-related tasks.

• Drafted official letters in English for government departments when required.

• Organized scheduling of medical tests, biometrics, and government appointments for employees.

• Supported the PRO in maintaining company trade licenses, establishment cards, and other legal

• Prepared reports to aid decision making processes.
• Ensured accuracy of data with thorough document review.
• Processed invoices to maintain financial records accurately.
• Updated database regularly, maintained accurate records consistently.

• Prepared job descriptions, developed candidate questions, and analyzed job applications for various positions.
• Implemented office management systems and procedures to improve day-to-day operations and overall office efficiency.
• Created and updated training manuals for new hires and existing employees to ensure consistent onboarding and development practices.
• Oversaw inventory and procurement of office supplies, ensuring timely replenishment and cost-effective purchasing.
• Acted as a liaison between employees and management to address concerns, resolve workplace issues, and enhance employee satisfaction.
• Ensured that HR records and documentation were up-to-date and compliant with regulatory requirements and company policies.
• Designed, maintained, and placed job postings on social media and websites, using tools to enhance visibility.
• Coordinated with hiring managers, participated in interview panels, and conducted telephonic and in-person interviews.
• Used software and social media to locate executives, developed attractive compensation packages, and communicated professionally with candidates.
• Developed job advertisement strategies, placed ads in various media, and managed candidate databases.
• Cold-called prospective business customers, set appointments, and prescreened potential applicants for minimum qualifications.

• Managed all HR documentation, including employee leave and exit papers, and acted as the primary contact for HR activities.
• Assisted HR managers with recruitment, induction procedures, background checks, and reference reviews.
• Delivered general office support, performed special projects, and assisted with organizational recruitment planning.
• Advertised vacancies, short-listed resumes, conducted interviews, and prepared offer letters, contracts, and job descriptions.
• Developed and enforced HR policies and procedures to ensure compliance with legal and organizational standards.
• Maintained and updated accurate employee records, including personal information, performance evaluations, and training history.
• Addressed employee concerns and conflicts, providing solutions to improve workplace relationships and morale.
• Prepared and analyzed HR reports and metrics to support decision-making and track key HR performance indicators.
• Oversaw all joining formalities and documentation to ensure a smooth onboarding experience for new hires.