Ayan Kumar Mandal
Dubai
Summary
Detail oriented and strategic Cost With over 9 years of experience in the hospitality industry, specializing in optimizing food and beverage costs and enhancing profitability. Demonstrated expertise in implementing robust cost control systems and consistently achieving budgeted cost targets. Skilled in leading cross-functional teams and leveraging data analytics tools (such as Power BI and Symphony) to drive financial performance. Proven track record in financial management, budgeting, costing, and team leadership. Adept at building strong cross-functional relationships and delivering results in fast-paced environments
Overview
8
8
years of professional experience
Work History
Cluster Cost Controller
Citymax Hotels by Landmark Group Dubai (UAE)
04.2024 - Current
- Monthly Food & Beverage and Tobacco Cost Report Preparation
- Cost Optimization and Control, Achievement of budgeted F&B cost
- Department-wise Cost Reconciliation P&L
- Authorization of Daily Store and Purchase Requisitions
- Vendor Management for Monthly FOC Stock
- New Outlets Analysis Report Preparation
- Outlets Revenue Analysis Report Preparation
- Menu Analysis Report Preparation
- Promotion Pre and Post P&L Preparation
- Fixed Assets Quarterly report on tagging and physical verification of FA additions during the quarter
- New Band Pre and Post Sales Analysis Report
- Weekday and Weekend Sales Analysis
- Review and Authorization of New Band/Singer Approvals
- Review and Authorization of New Discount Approvals
- Food cost flash report
- Internal transfer-All the outlets & kitchen internal Transfer must be transferred in the system
- Daly Bar Inventory Check
- Revenue transfer and stock reduction (Daily wise Micros revenue import to FMC & Cross check with RMC report book into FMC system)
- Void analysis report
- Cover Analysis Report.
- Goods returned eg barrels, crates etc returnable to suppliers must be approved by cost controller on 'Returned goods and Return form'
- Goods received without PO- Cost controller to review such adhoc requests and take necessary steps to reduce the same
- Invoice Verification- Address check, price and quantity, PR & PO no., LPO, TRN and GRN
- Verification of Reprint Checks exception in case of discount and complimentary more done
- Verification of day end report of storekeeper listing receipt, return, rejection of goods during the day.
- Sharing of open check report with F&B Manager and documentation of reasons
- Monitoring Food & Beverage Complimentary/Entertainment/Service Recovery checks on daily basis & obtain F&B Manager, Cost controller and Hotel GM's approval for the same
- Spoilage and Breakage report of outlets-Cost controller to review the trend analysis and document reasons and send to Finance Manager
- Purchase tally (Weekly - cross check with AP). FMC to Sun
- Monitoring fast moving items & Short expiry items (Weekly)
- Pest control report & stores cleaning report/log to be maintained by storekeeper & verified by CC on weekly basis
- Recipe costing & link - Micros
- New Articles Creations and Price Change-Micros
- FMC Supplier Creation (On Request). In no circumstance should Cost controller create a new vendor in FMC without Vendor Registration Form duly approved by Supply Chain Department and COE.
- Verification of Stores/Receiving logbook for goods received after office hours
- Products spoiled/ with insects to be discarded with spoilage report & the same to be approved by Cost controller on monthly basis
- Spoilage by Guest to be shared with GM to reflect the trend analysis
- Monthly Trend analysis to be reviewed for all discounts
- Month End Closing
- Month end Physical Inventory
- Inventory Closure (Inventory checking and putting in FMC)
- Outlet reconciliation & store reconciliation (sample required)
- Beverage purchase tracker and additional deals working
- Additional reports to property GM and COE on request.
- Spot check inventory & pourer audit
- 496 Rooms, 9 Restaurants, Software-Sun, Symphony, Materials Controls (FMC), Power Bi, Opera, Vision
Assistant Manager Cost Controller
Hilton Goa Resort
04.2023 - 04.2024
- Monitor and control food, beverage, and operational costs across the establishment.
- Conduct regular stock checks for food, beverages, and supplies to avoid wastage and theft.
- Analyze the cost of items from the menu and recommend pricing strategies to maximize profitability.
- Review and approve purchase orders to ensure cost-effectiveness and compliance with budgets.
- Negotiate contracts with suppliers to secure favorable pricing and terms.
- Assist in preparing budgets for departments such as Food & Beverage (F&B), housekeeping, and maintenance.
- Compare actual costs against budgets and identify variances, providing detailed reports and recommendations.
- Ensure accurate recipe costing for food and beverages to maintain desired profit margins.
- Monitor and analyze waste to reduce unnecessary losses in food preparation and operations.
- Collaborate with finance and operations teams to analyze revenue trends and profitability.
- Implement and enforce cost control policies and procedures in line with the company’s standards.
- Provide regular cost reports to management for decision-making.
- Use inventory management software to track and manage stock levels efficiently.
- Work closely with the kitchen, F&B, purchasing, and accounts teams to streamline operations
- Support internal and external audits by providing necessary cost-related documentation.
- Provide insights on areas for cost reduction without compromising guest experience.
- Work with chefs and F&B managers to optimize menu offerings based on profitability and popularity.
- Prepare monthly cost analysis reports for management review.
- Train staff on cost-conscious practices, including portion control and waste management.
- Ensure compliance with health and safety regulations in relation to inventory storage and handling.
- Assist in forecasting future costs based on historical data and upcoming trends.
- Monitor the cash flow impact of procurement and operational expenses.
- Implement measures to prevent pilferage and fraud in inventory management.
- Provide detailed costing for events, banquets, and special promotions.
- Suggest and implement process improvements to enhance cost efficiency and profitability
- Maintain the security of the information held by the department.
- Responsible for maintaining the Menu Pricing, Consumption, and POS systems.
- Any other tasks as and when required by the management.
- Prepare vendor payments with accuracy.
- Execute bank journal entries on Sun Systems.
- Generate daily cash flow reports.
- Prepare accounts payable and petty cash entries.
- Create new vendor codes.
- Prepare and analyses daily accounts payable invoice reports.
- Manage vendor query promptly and professionally.
- Execute cost-related entry to maintain accurate financial records.
- Prepare Journal entries for service bills, ensuring compliance
- 104 Rooms, 4 Restaurants, Software-Sun systems 6.3, OnQ, Agylsys , Chkscm, Birchstreet, Vision
Assistant Manager Cost Controller
Grand Mercure Bengaluru
07.2022 - 04.2023
- Able to effectively control Food and beverage Costs.
- Control the Food and Beverage outlets in terms of wastage, pilferage, and efficiency.
- Prepare variance analysis for food & beverage and communicate with relevant parties.
- Update and maintain receipts in the systems (FMC).
- Check and verify voids in the POS systems.
- Check and verify discounts on the POS system.
- Check and verify any happy hour discounts.
- Check and verify all complimentary sales in POS systems.
- Check and verify all staff meals and staff discounts.
- Check and verify all Package meals.
- Check and verify all settlements done on the POS system.
- Check and cross-verify if all sales have been transferred correctly Opera
- Check the cost of sales in all F&B outlets and ensure that the costs are within budget.
- Check the menu pricing on the POS systems and ensure the correct prices are loaded.
- Check the restaurant and bar checks daily.
- Check the complimentary and confirm that all are approved.
- Daily Import of Micros Sales to Materials Control system.
- Tally all end-of-shift reports generated from all POS tills.
- Continuously study weaknesses in F&B control implemented at the Hotel and provide suggestions for improvements.
- Check the daily Food and beverage revenues report submitted by the income audit for the accuracy of covers and average checks.
- Responsible for preparing daily Food and Beverage Reports and distribution to management.
- Responsible for monthly F&B reports and distribution to management.
- Responsible for surprise spot checks at all F&B outlets.
- Prepare the daily and monthly cost report department about the cost of sales.
- Participate in stock-taking at the restaurants.
- Spot-check on the receiving department to ensure that the scales are correct, and goods are checked for quality.
- Check and ensure that no material is issued out from the store without requisition or approval from the respective department head.
- Check and ensure all menu items have a recipe.
- Coordinate with restaurant management and finance to sort out issues about F&B.
- Update selling prices in POS as per the instructions from authorized person
- Renewal of excise license (Bar License)
- Coordinate with F & B Director and Bar Manager, Executive Chef for introduction of food & beverage promotion
- Coordinate with F & B Director and Bar Manager to utilize the near to expiry stock before expiry date with help of promotion etc.
- Spot checking in receiving, outlets and main kitchen
- 126 Rooms, 4 Restaurants, Software-Sun system, Opera, Micros, Materials Controls (FMC), Vision
Howard Johnson by Wyndham Bengaluru
11.2020 - 06.2022
- Month end Inventory Closing
- Weekly food cost report
- Physical inventory of the outlets/stores include food & beverage
- Preparing statement of Amenities and complimentary
- Monthly complimentary statement
- Checking Authorization and Reason mention on NC bills
- Checking void bills with reference bill
- Checking high value sea food items consumption with sale
- Controlling all outlet bill
- Checking open items if any
- Newly required food & beverage menu items feeding in System
- Recipe for costing of Food & Beverage
- Able to effectively control Food and beverage Costs.
- Control the Food and Beverage outlets in terms of wastage, pilferage, and efficiency.
- Prepare variance analysis for food & beverage and communicate with relevant parties.
- Update and maintain receipts in the systems (FMC).
- Check and verify voids in the POS systems.
- Check and verify discounts on the POS system.
- Check and verify any happy hour discounts.
- Check and verify all complimentary sales in POS systems.
- Check and verify all staff meals and staff discounts.
- Check and verify all Package meals.
- Check and verify all settlements done on the POS system.
- 117 Rooms, Software-IDS
Caravela Beach Resort
07.2017 - 12.2019
- Monthly Food, Beverage, and Tobacco, Reconciliation
- Employee food cost report
- Month end Physical inventory of Store, Kitchen & Outlets for Food & Beverage
- Weekly food cost report
- Month end Physical Circulating inventory includes The Shop.
- Physical inventory of the outlets/stores include food & beverage
- Preparing statement of Amenities and complimentary
- Monthly complimentary statement
- Checking Authorization and Reason mention on NC bills
- Checking void bills with reference bill
- Checking high value sea food items consumption with sale
- Controlling all outlet bills
- Checking all discounted bills
- Checking f &b outlets tax register
- Checking open items if any
- Newly required food & beverage menu items feeding in System
- Recipe for costing of Food & Beverage
- Menu pricing updating in System
- Verification of menu list with menu
- Controlling Cafeteria food coupons and beverage
- Preparing Theme Night P & L statement
- Preparing f & b incentive as per Incentive policy
- Monitor any discrepancies, if any take the appropriate measures. This will cover stores, F&B outlets and Kitchens
- Checking GRN
- To monitor stock of non-moving items and inform user departments
- Analysis of Purchase & Consumption of Food &Beverage
- Issuing books to outlets like ( Kot,Ikt, Vehicle Authorization Slip etc.)
- Round at F&B outlet & kitchen for observation purpose
- 203 Rooms, 6 Restaurants and 8 Banquets, Software-IDS, Alif , Boss
Education
Secondary -
W.B.B.S.E.
01.2010
MBA - undefined
Seacom Skills University
01.2017
B.Sc. - undefined
W.B.S.U
01.2015
12th - undefined
W.B.C.H.S.E
01.2012
Skills
- Cost Control & Optimization
- F&B Profitability
- Budgeting & Forecasting
- Inventory Management
- Data Analysis & Reporting (Power BI)
- Vendor Negotiation
- Menu Engineering
- Internal Auditing
- Cross-Functional Leadership Sun Systems
- Symphony
- MICROS
- Opera
- FMC
Accomplishments
- Consistently achieved budgeted F&B cost targets.
- Secured an additional 3% in Free-of-Cost (FOC) stock from key vendors by leveraging strategic relationships and negotiation, resulting in significant annual cost savings.
- Introduced and developed new analytical report, (A)Detailed Outlet Cost Analysis Report, (B) Detailed Revenue Analysis report.
- Successfully saved $100000 by implementing effective control measures on discount offerings.
- Optimized inventory by utilizing non-moving items, leading to improved cash flow and inventory turnover.
- Negotiated favorable terms with vendors, resulting in additional credit and enhanced supplier relationships.
- Reduced food cost from 32% to 26%
- Reduced non-moving stock from 18% to 7%.
- Assisted in implementing new inventory software (BirchStreet) and provided training to all departments.
- Certified as a Departmental Trainer.
- Successfully handled Accounts Payable operations for six months.
Timeline
Cluster Cost Controller
Citymax Hotels by Landmark Group Dubai (UAE)
04.2024 - Current
Assistant Manager Cost Controller
Hilton Goa Resort
04.2023 - 04.2024
Assistant Manager Cost Controller
Grand Mercure Bengaluru
07.2022 - 04.2023
Howard Johnson by Wyndham Bengaluru
11.2020 - 06.2022
Caravela Beach Resort
07.2017 - 12.2019
MBA - undefined
Seacom Skills University
B.Sc. - undefined
W.B.S.U
12th - undefined
W.B.C.H.S.E
Secondary -
W.B.B.S.E.
REFERENCE CHECK
DATE: 1/8/2025 Thanking you PALACE: Dubai Ayan Mandal
PERSONAL INFORMATION
- D.O.B: 22/SEP/1993
- Marital Status: Single