Azra Matto
Dubai
Summary
Detail-oriented professional with expertise in office administration and support, proficient in MS Office Suite, including Excel, Word, and PowerPoint. Demonstrates strong communication and multitasking abilities, ensuring efficient scheduling and calendar management. Skilled in email and document management, travel and meeting coordination, with a focus on confidentiality and attention to detail. Experienced in facilitating Zoom meetings and webinars. Committed to enhancing organisational efficiency through effective administrative practices.
Overview
6
6
years of professional experience
2014
2014
years of post-secondary education
Work history
Administrative Assistant
Agilest Information Technology Solutions LLC
Dubai
03.2023 - 04.2025
- Co-ordinating administration duties including answering the telephones, receiving guests and maintaining updated company contacts register.
- Manage executive calendars, schedule meetings, and arrange travel plans, ensuring efficient time management and prioritization of key tasks.
- Prepare reports, presentations, and official correspondence while maintaining accuracy and professionalism.
- Handle data entry, record keeping, and document management, ensuring compliance with company policies and maintaining organized filing systems (both digital and physical).
- Assist in office coordination, including inventory tracking, procurement of office supplies, and vendor management to maintain a well-equipped work environment.
- Maintain confidential employee and company records, ensuring secure document handling and proper filing in line with data protection policies.
- Support HR functions, including onboarding new employees, preparing employment contracts, coordinating training sessions, and assisting with payroll documentation.
- Assist in organizing company events, workshops, and employee engagement activities to boost team morale and company culture.
- Ensure compliance with office policies and procedures, supporting management in implementing administrative best practices.
- Handle incoming and outgoing communication, including emails, calls, and memos, ensuring timely and professional responses.
Administrative Assistant
Mabeaat (Hadaf Al Khaleej)
Dubai
05.2022 - 02.2023
- Supported daily administrative tasks, including filing, scanning, and organizing documents, ensuring an efficient and structured record-keeping system.
- Managed incoming and outgoing emails and calls, providing timely and professional responses while directing inquiries to the appropriate departments.
- Assisted in scheduling appointments, organizing meetings, and preparing detailed reports, presentations, and official documents.
- Provided general support to executives and team members, including handling confidential documents, drafting correspondence, and preparing meeting minutes.
- Coordinated logistics for office events, training sessions, and company meetings, ensuring seamless execution.
- Assisted in updating databases and internal systems, ensuring accuracy and compliance with company policies.
- Supported HR functions, including updating employee records, assisting in recruitment coordination, and handling onboarding documentation.
Administrative Assistant
Srinagar
01.2019 - 12.2021
- Efficiently managed end-to-end bill uploads in Marg software, ensuring accuracy and timely financial updates.
- Developed and maintained inventory records to support effective stock management and minimize discrepancies.
- Generated detailed GST reports using Marg software for compliance and timely submissions to the Chartered Accountant.
- Oversaw employee attendance tracking, administered incentives, and calculated payroll for accurate salary disbursement.
- Administered and meticulously documented daily office expenses to support budget management and financial reporting.
- Assisted in developing operational procedures to enhance administrative efficiency and effectiveness.
- Collaborated with cross-functional teams to support projects and initiatives aligned with organizational goals.
Education
BACHELOR OF ARTS -
UNIVERSITY OF KASHMIR
Skills
- MS OFFICE SUITE (EXCEL, WORD, OUTLOOK)
- OFFICE ADMINISTRATION & SUPPORT
- SCHEDULING & CALENDAR MANAGEMENT
- EMAIL & DOCUMENT MANAGEMENT
- TRAVEL & MEETING COORDINATION
- STRONG COMMUNICATION & MULTI TASKING
- CONFIDENTIALITY & ATTENTION TO DETAIL
- ZOOM MEETINGS & WEBINARS
Languages
English
Hindi
Urdu
Arabic (Basic Introduction)
Custom
References available upon request
Personal Information
- Nationality: India
- Visa status: Employment Visa
References
References available upon request.
Timeline
Administrative Assistant
Agilest Information Technology Solutions LLC
03.2023 - 04.2025
Administrative Assistant
Mabeaat (Hadaf Al Khaleej)
05.2022 - 02.2023
Administrative Assistant
01.2019 - 12.2021
BACHELOR OF ARTS -
UNIVERSITY OF KASHMIR
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