Babisha Cheelil
Abu Dhabi,UAE
Summary
Experienced Tender Specialist with knack for delivering winning proposals. Expertly managed tender processes from start to finish, ensuring compliance and maximising win rates. Proven ability to build strong relationships with stakeholders, leading to increased contract awards and long-term partnerships.
Overview
9
9
years of professional experience
4
4
years of post-secondary education
Work history
Tender Specialist & Procurement coordinator
Gateway Technology
, Qatar
12.2023 - 01.2026
- Reviewed tender and RFQ scopes of work, specifications, and supporting documents; managed EOI submissions through client portals.
- Ensured submission of all required tender documents and coordinated the purchase of tender files in accordance with client procedures.
- Evaluated RFPs, RFQs, and ITTs to identify technical, commercial, and contractual requirements.
- Participated in tender clarification meetings and prepared and issued technical clarification queries.
- Liaised with internal teams (sales, finance, technical, and legal) to obtain accurate tender inputs, including tender bonds and guarantees.
- Developed Bills of Quantities (BOQ) based on tender drawings and specifications.
- Issued enquiries to approved (AVL) vendors for material supply and subcontractor quotations.
- Conducted Technical and Commercial Bid Evaluations (TBE/CBE), negotiated pricing and commercial terms, and ensured timely procurement.
- Compiled complete technical submissions including specifications, technical data, BOQ, project schedules, method statements, manpower and equipment deployment plans, and relevant company experience.
- Managed the full tender life cycle from preparation through submission and follow-up, ensuring compliance with client and regulatory requirements.
- Prepared commercial proposals, detailed cost estimates, and pricing strategies to enhance bid competitiveness and profitability.
- Maintained procurement and tender documentation, contracts, and supplier records in line with organisational policies.
- Tracked tender schedules and ensured timely submission of accurate and fully compliant bid packages.
- Supported contract award activities and handled post-tender clarifications and negotiations.
- Upon award, prepared project budgets and completed formal handover to project execution teams.
- Prepared detailed reports on bid progress and outcomes for senior management review.
Procurement Coordinator
Sabana Traders LLC
Dubai, UAE
01.2020 - 05.2023
- Managed tenders, proposals, and quotations, ensuring accurate and timely submissions.
- Prepared shipping documentation for smooth and compliant shipment processes.
- Addressed customer inquiries, ensuring satisfaction and efficient resolution.
- Negotiated with vendors for optimal pricing, quality, and delivery terms.
- Reviewed contracts to enhance performance and terms.
- Coordinated with suppliers for efficient delivery of goods.
- Managed complex contracts to secure favourable terms.
- Organised and managed all procurement documentation to ensure compliance.
Logistic and Procurement Coordinator
FLSmidth
Chennai
12.2016 - 07.2019
- Coordinated with customers and freight forwarders for seamless operations.
- Utilized expertise in Incoterms and LC order execution.
- Managed receipt, documentation, storage, and delivery processes.
- Generated daily reports to ensure service satisfaction and timely delivery.
- Fostered strong customer relationships for long-term partnerships.
- Issued purchase orders and expedited vendor deliveries.
- Secured deals through effective negotiation and persistence.
Education
Bachelor’s Degree - Electronics and Communication Engineering
Erode, India 01.2012 - 01.2016
Skills
- Vendor & Supplier Relationship Management
- Procurement & Sourcing
- Tender & Bid Preparation
- Deadline & Milestone Management
- Customs & International Shipping Regulations
- Contract Negotiation
- Cost Management & Optimization
- Risk Management & Mitigation
- Cost Reduction & Procurement
- Strategic Planning & Execution
- Supply Chain Management
- Data Analysis & Reporting
- Proficient in ERP systems (SAP, ORACLE, MS Dynamic 365, OOdo)
- Budgeting & Cost Control
- Cost Data Monitoring & Reporting
- Invoice Reconciliation & Accrual Management
- Tender strategy creation
- Effective networking
- Budget forecasting techniques
- Project planning tools usage
Websites
Languages
English
Malayalam
Tamil
Hindi
Timeline
Tender Specialist & Procurement coordinator
Gateway Technology
12.2023 - 01.2026
Procurement Coordinator
Sabana Traders LLC
01.2020 - 05.2023
Logistic and Procurement Coordinator
FLSmidth
12.2016 - 07.2019
Bachelor’s Degree - Electronics and Communication Engineering
01.2012 - 01.2016