Baji Fazil
Thiruvananthapuram
Summary
Experienced Document Controller in Oil & Gas and in Construction of Buildings with a proven record of accomplishment in Managing and organizing documentation for major clients such as ADNOC (UAE), Aramco (KSA), RCA (Oman), RAFO (Oman) OMRAN (Oman). Proficient in using software tools like Citrix, NAES, Aconex, ERP, EDMS, SAP, and SharePoint to ensure accurate and efficient document handling. Demonstrates exceptional skills in categorizing, filing, retrieving documents, and maintaining superior time management under pressure. Adept at ensuring the integrity of original documents through meticulous processing and modernization techniques. Career goal includes leveraging extensive experience to enhance document control processes within dynamic organizations.
Overview
15
15
years of professional experience
Work History
Document Controller
NMDC
12.2023 - Current
- Company Overview: Currently employed at NMDC Energy, serving prestigious ADNOC and ARAMCO clients
- Ensuring seamless document control and compliance
- Expertly utilizing NEAS and Citrix software for EPM number acquisition and RFI document management
- Capturing precise consultant feedback for optimal project execution
- Implementing robust storage solutions for both hardcopy and digital documents, guaranteeing security and accessibility for ADNOC projects
- Proficient in using NEAS to meticulously document and report welding details as provided by qualified inspectors, enhancing overall project quality and transparency
- Utilized NAES for welding reports, improving reporting efficiency and accuracy
- Currently employed at NMDC Energy, serving prestigious ADNOC and ARAMCO clients
PPM Operator
TMTEC
06.2023 - 12.2023
- Company Overview: MOH Client
- Executed Planned Preventive Maintenance by updating work orders across multiple disciplines, ensuring seamless operations and compliance with regulatory standards
- Compiled and prepared comprehensive summaries of purchased items and employee attendance utilizing Pay Client and Pay Manager software for accurate salary processing
- Generated and submitted Monthly Progress Reports and Weekly Work Orders to the Ministry, facilitating timely approvals and enhancing project transparency
- Streamlined communication by scanning and emailing approved reports to contractor engineers, ensuring efficient collaboration and secure document retrieval on the server
- MOH Client
Document Controller
Galfar Engineering & Contracting W.L.L
02.2022 - 03.2023
- Company Overview: ADNOC Client
- Expertly manage the numbering, filing, sorting, and retrieval of electronic and hard copy documentation, ensuring timely access for technical teams
- Proficiently type and archive contracts, facilitating seamless access to essential documents for all team members
- Skilled in copying, scanning, and storing documents with a keen focus on accuracy and detail
- Diligently review and update technical documents, maintaining clarity and precision in all documentation
- Executed precise contract editing, enhancing quality and clarity of contracts
- Improved file organization, leading to faster retrieval and a significant reduction in errors
- Achieved higher accuracy in documentation, minimizing errors and discrepancies
- ADNOC Client
Insurance Compiler
Speridian Technologies
01.2021 - 11.2021
- Company Overview: Technopark (IT Hub), Kerala
- Streamlined data entry, editing, and compilation of insurance forms for US clients, ensuring precision and adherence to client specifications
- Enhanced data integrity by accurately processing insurance forms, reducing errors and improving quality assurance
- Fostered collaboration within the team to consistently meet tight deadlines, driving efficiency and productivity
- Technopark (IT Hub), Kerala
Documents Controller
Dawood Contracting LLC
12.2014 - 12.2020
- Company Overview: Clients – RCA, ROP, RAFO, OMRAN & OLNG SUR
- Manage and maintain all controlled company documents, ensuring compliance and efficiency
- Update and control procedure documents and forms to uphold accuracy
- Create and oversee document hierarchy and process systems for streamlined access
- Lead all aspects of document identification, classification, and filing
- Conduct regular document audits to guarantee currency and accuracy
- Ensure revisions of documents are accessible and up-to-date
- Facilitate communication during external audits to maintain transparency
- Adhere to company-specific specifications and document control procedures
- Train document control clerks, delegating and overseeing tasks for enhanced productivity
- Educate employees on the controlled document processes for proper handling
- Oversee document lifecycle from inception to archival for comprehensive management
- Review and prepare incoming documents for distribution with precision
- Design and implement effective and efficient filing and organizing systems
- Ensure secure organization of both paper and electronic documents
- Log document requests and assist in document retrieval for employees
- Notify and distribute documents to all relevant recipients effectively
- Confirm delivery of documents to designated personnel for accountability
- Collaborate with managers and project leaders to enhance communication and coordination
- Clients – RCA, ROP, RAFO, OMRAN & OLNG SUR
Document Specialist
R.R Donnelley
02.2010 - 08.2014
- Company Overview: Technopark (IT Hub), Kerala
- Ensured exceptional quality assurance by adhering to client standards, meticulously managing comprehensive document control processes for accurate project documentation
- Overhauled and upgraded copy instruments and application software to enhance operational efficiency
- Leveraged advanced software skills to create, edit, and compare documents in strict alignment with client specifications
- Conducted transcription and conversion tasks, ensuring accurate and secure document scanning
- Managed correspondence and prepared presentations and budgets, streamlining diverse document workflows
- Monitored the document lifecycle—creation, review, modification, and disposal—to guarantee compliance and integrity
- Technopark (IT Hub), Kerala
Education
Bachelor's Degree - B.Com
CMJ University
MeghalayaHigher Secondary School / +2 / Pre- Degree -
St. Xaviers College
KeralaSecondary School Leaving Certificate / 10th / SSLC -
Sree Neelakanta Vidya Peedom
Thiruvananthapuram, KeralaSkills
- Aconex
- ERP
- EDM
- SAP
- CITRIX
- NAES
- SharePoint
- MS Office
- Minute taking
- Highly organized
- Categorizing
- Filing, Scanning & Archiving
- Information retrieval techniques
- Superior time management
- Outstanding organization under pressure
- Knowledge of share point
- Printer and scanner operating
- Document and form modernization
Languages
English
Arabic
Hindi
Tamil
Malayalam
Personal Information
- Passport Number: B8630325
- Date of Birth: 10/08/78
- Driving License: UAE
Timeline
Document Controller
NMDC
12.2023 - Current
PPM Operator
TMTEC
06.2023 - 12.2023
Document Controller
Galfar Engineering & Contracting W.L.L
02.2022 - 03.2023
Insurance Compiler
Speridian Technologies
01.2021 - 11.2021
Documents Controller
Dawood Contracting LLC
12.2014 - 12.2020
Document Specialist
R.R Donnelley
02.2010 - 08.2014
Bachelor's Degree - B.Com
CMJ University
Higher Secondary School / +2 / Pre- Degree -
St. Xaviers College
Secondary School Leaving Certificate / 10th / SSLC -
Sree Neelakanta Vidya Peedom
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