Bella Roxas

PROCUREMENT OFFICER

• Responsible for researching/sourcing potential vendors, processing purchase requisitions/orders, negotiating contract terms and conditions, maintaining supplier relationships, administering contract performance, and monitoring the purchasing budget.
• Maintained detailed records of all procurement activities for reference purposes as well as for auditing and compliance.
• Built relationships with vendors to negotiate ideal terms for purchases.
• Managed procurement projects from initiation to completion, ensuring timely delivery of goods and services.
• Achieved cost savings by conducting thorough market research before initiating the purchasing process.
• Set up and negotiated contracts to obtain favorable pricing and delivery structures.
• Assisted in the development of annual budgets by forecasting procurement needs accurately based on historical data analysis.
• Sourced high-quality products by establishing stringent selection criteria for potential suppliers based on quality, price, and service reputation.
• Organized competitive bidding processes among suppliers to ensure fair pricing opportunities while maintaining high product quality standards.
• Managed database of vendor details and pricing information to maintain organization.
• Negotiate contracts with vendors, securing best prices and terms for materials, equipment and services.

ACCOUNTS PAYABLES

• Handles and receives the Suppliers/Subcontractors invoices.
• Review received supplier invoices for accuracy, comparing them with related progress reports and contract payment schedules.
• Responsible for the Invoice verification preparation and request approval functions for various sub-contractors’ invoices along with the supporting attachments
• Update and monitor Supplier invoices on the project cash flow sheet.
• Monitor and ensure timely payment according to payment terms and conditions.
• Monitor and verify the validity of Subcontractors' performance bonds guarantee, and coordinate with the relevant person if an extension is necessary.
• Monitor the actual margin to ensure alignment with expected margins and provide regular reports to management on the status.
• Coordinate with the Site Team, Finance, and Management regarding Supplier contracts and invoicing matters.

• Involved in sourcing, selecting, and negotiating purchase packages with suppliers, preparing and processing requisitions and orders, maintaining purchasing records, and supporting technical requirements such as material submittal and coordination with consultants and clients.
• Gathered, organized and distributed technical documentation.
• Prepare and process requisitions and order for supplies and equipment the lowest possible cost. Prepare and maintain purchasing records, reports and price lists.
• Maintain updated records of enquiries, quotations, purchase orders, delivery notes and test reports in the system.
• Compares and evaluates offers from the supplier.
• Follow up and ensures that goods are delivered in accordance with the purchase orders without any delay.
• Participate in the selection of suppliers based on criteria.
• Verifies that the required order is within the agreed budget.
• Submits final invoices to the finance and accounts departments.
• Prepare, maintain and review purchasing files and price lists.
• Conducts a comparative analysis on supplier’s prices.
• Closely liaising with the clearing agents.
• Carries out all the necessary procurements activities

Support Estimation requirements

• Report directly to Managing Director Partner
• Liaises directly to Clients Quantity Surveyor and Estimation Engineers.
• Receives, prepares and forwards RFP Package to be estimates.
• Manages technical clarifications
• Checks overall correctness of bill of quantities(BOQ)
• Sends completed quotations to the Customer in a timely manner.
• Maintains organized RFP files for company future references.
  
  

• Handled receptionist and administrative duties, prepared and distributed documents, supported the sales team, and coordinated with clients for shop drawing approvals and work orders.
• Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
• Answered multi-line phone system and enthusiastically greeted callers.
• Maintained daily report documents, memos and invoices.
• Scheduled appointments and conducted follow-up calls to clients.
• Handled daily scheduling tasks and provided administrative support for entire department.
• Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
• Entered data into system and updated customer contacts with information to keep records current.
• Maintained electronic filing systems and categorized documents.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Provided clerical support to company employees by copying, faxing, and filing documents.
• Maintained office supplies inventory by checking stock and ordering new supplies.
• Managed executive calendars, scheduling appointments and meetings to optimize time management.

• Assisted in product development, managed assigned products, participated in quality assurance processes.
• Coordinated sample requests, tracking progress, and providing timely updates to stakeholders on project status.
• Contributed to successful product launches with meticulous attention to detail and thorough market research.
• Conducted prototype testing to identify potential issues early in the development process, allowing for proactive problem-solving before full-scale production began.
• Enhanced product development processes by implementing innovative design strategies and efficient workflows.