Cecilia Malaborbor
Project Management Professional
Al Ain ,Abu Dhabi
Summary
- Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills.
- Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
- To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
- Resourceful Project Manager with 20 years of expertise in organizing business operations, financial oversight and resource management to achieve smooth flow and project operations. Leads procurement of resources including equipment and supplies. Monitors projects by adhering to production schedule and budget, managing production team, identifying problems and providing targeted solutions. Knowledgeable in accounting principles, bookkeeping, budget and financial management.
Overview
18
18
years of professional experience
8
8
years of post-secondary education
2
2
Certifications
Work History
Executive Assistant to the Chairman and CEO
Trust Vision Investment, Al Ain
Abu Dhabi
03.2023 - Current
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Answered high volume of phone calls and email inquiries.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Handled confidential and sensitive information with discretion and tact.
- Developed and maintained automated alert systems for important deadlines.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Created and managed office systems to efficiently deal with documentation.
- Wrote reports, executive summaries and newsletters.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Worked with senior management to initiate new projects and assist in various processes.
- Volunteered to help with special projects of varying degrees of complexity.
- Filed paperwork and organized computer-based information.
- Coordinated events and worked on ad hoc projects.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Updated and maintained confidential databases and records.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled incoming and outgoing mail, email and faxes.
- Screened personal and business calls and directed to appropriate party.
- Knowledgeable in professional licensing ( medical professions) -renewal process
- Executing HR and Quality Assurance functions as necessary for critical projects
Assistant Vice-President
2GO Group Inc
Pasay City
10.2020 - 08.2022
- INFOR system migration – WMS 2021-2022- all branches nationwide
- Adidas |E-commerce Last Mile Delivery Solution|, - completed
- Ford Philippines | Transport Solution (Luzon and Vismin Deliveries) , for Project Management and Implementation
- Facilitated creation of governance policy for adoption by board of directors and committee chairperson.
- Reviewed, identified, updated and prioritized strategic initiatives to provide comprehensive support to senior leadership.
- Generated financial and operational reports to assist management with business strategy.
- Communicated with leadership teams to assist with administrative initiatives and decisions and attended weekly meetings to support policy changes.
Project Implementation Manager
DB Schenker
Paranaque City
01.2005 - 10.2020
- Managed and maintained environments at corporate headquarters and remote locations.
- Oversaw large portfolio of projects to support teams, report progress, and influence positive outcomes for key stakeholders.
- Outlined work plans, determined resources, wrote timelines, and generated initial budgets as part of project scope determination.
- Monitored contracts and service level agreements to identify potential risks and implement mitigation actions to protect development process from unforeseen delays and costs.
- Developed project plans identifying key issues, approaches and performance metrics.
- Resolved implementation and operation issues with product manufacturers.
- Supported business continuity and disaster recovery.
- Identified cost-saving opportunities and reduced compliance risk through software license audits.
Corporate Quality Assurance& Business Process Head
Orient Freight Internaitional Inc.
Makati City
09.2011 - 02.2014
- Established and tracked quality department goals and objectives.
- Developed quality planning for multiple new product launches by verifying customer requirements and implementing in design and production.
- Tracked quality issues with external customers, suppliers, and internal plant operations.
- Determined quality department standards, practices, and procedures.
Education
Bachelor of Science - human ecology, human settlements planning
UNIVERSITY OF THE PHILIPPINES
Philippines 06.1997 - 04.2001
Master of Science - ENVIRONMENTAL SCIENCE
University of The Philippines
Philippines 08.2019 - Current
Skills
Implemented /executed full control of 100 Projects /Accounts on boarding successfullyAwarded best Implementation in Asia Pacific Region for implementing Chevron AccountSilver medalist for Management Succession programManage, oversee business projects and ensure that are completed on time and within budgetIn charge of project plan and concept creationInvolve in conducting sensitivity analysis and determination of initial solution strategyFacilitate Investment approvalFacilitate and review ContractIn charge of plan and concept creationRun, control and optimize business during initial phaseEstablished, implemented and maintained processes needed for the Quality Management System (QMS)Spearheaded the ISO 9001 -2008 certification nationwide branchesLiaised with the external assessment body on all matters related to the external accreditation processAchieved financial objectives by anticipating requirements; information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances( more or less 4M in a year)Trained and Mentored auditors nationwideDeveloped a more cost-effective internal audit process while also increasing the productivity and satisfaction of the Internal Quality Auditors (211 pooling nationwide)Administered Non-Conformance Issuance Online by coordinating with Information Technology partners for necessary enhancements and updating users as neededFormulated and conducted training module for all employees in ISO 9001Selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunitiesPlanning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and proceduresCompleting special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring resultsImproving program and service quality by devising new applications; updating procedures; evaluating system results with usersDeveloping and maintaining quality standardsEstablishing quality regulations for products and employeesPreparing and reviewing audit report consolidated from reports of all auditors and ensures that all findings are stated and categorized accuratelyUpdating the management on status of Internal Quality Audits through submission of Management Committee Reports / updatesReviewing new policies and procedures (2Ps) being submitted by process owners to ensure that policies are stated clearly, all controls are incorporated
Reporting and template development
Risk mitigation planning
Waterfall methodology
Documentation Management
Quality assurance
Dependable and Responsible
Planning and Coordination
Decision-Making
Teambuilding
Good Telephone Etiquette
Organization and Time Management
MS Office
Critical Thinking
Written Communication
Business writing
Certification
Registered Environmental Planner- Philippine Regulation Commission , Philippines
Timeline
Executive Assistant to the Chairman and CEO
Trust Vision Investment, Al Ain
03.2023 - Current
Certified Associate in Project Management -issued by Project Management Institute( PMI)
11-2022
Assistant Vice-President
2GO Group Inc
10.2020 - 08.2022
Master of Science - ENVIRONMENTAL SCIENCE
University of The Philippines
08.2019 - Current
Registered Environmental Planner- Philippine Regulation Commission , Philippines
06-2019
Corporate Quality Assurance& Business Process Head
Orient Freight Internaitional Inc.
09.2011 - 02.2014
Project Implementation Manager
DB Schenker
01.2005 - 10.2020
Bachelor of Science - human ecology, human settlements planning
UNIVERSITY OF THE PHILIPPINES
06.1997 - 04.2001