Charmaine R. Repillo
Logistics Officer
Sharjah
Summary
Passionate and hardworking job seeker with 13 years of strong organizational skills in the fields of -Administration, Marketing, Document Control and Logistics. To seek and maintain a full time position in your stable and reputable company, where I can develop and maximize my work skills.
Overview
13
13
years of professional experience
3
3
years of post-secondary education
Work History
United States of America - Head , Dispatch Dept.
Nejoum Aljazeera Used Cars LLC
Sharjah
11.2017 - Current
- Main job - sourcing and assigning drivers throughout the US contacts to schedule transporting of vehicles from auctions;
- Dispatching vehicles from the Central Dispatch system accordingly, providing all the details to the assigned driver;
- Oversees price negotiations and transporting cost with trucking companies;
- Manages time efficiently in order to assign and complete tasks within deadlines ;
- Constant communication and regular interactions with Couriers - to check status of the goods transported;
- Completion of paperwork, recognizing discrepancies and promptly addressing for resolution , if encounters problems in transporting the goods.
Head Logistics Officer- Shipping Dept.(export US)
Nejoum Aljazeera Used Cars
Sharjah
11.2017 - Current
- Prepares bookings for shipment of all goods from our warehouses in the US to different destinations - Jebel Ali, Iraq,Oman,Sohar, Egypt;
- Checks all cars ready to load from different warehouse locations , prepares load plan;
- Checks prepared documentations and validated titles for shipments and forwards this to shipping companies;
- Double checks Bill of Ladings details , items loaded are correct and shipped to the right destinations before loaded for shipping;
- Do amendments , inquiries for shipping companies if ever changes in such as cancellations , delays , damaged happens to the shipments;
- Handles and manages the calls and emails pertaining to logistics and shipping;
- Preparation of weekly report of all shipments loaded and expected to arrive - submits to the General Manager.
- Identified issues, analyzed information and provided solutions to problems.
- Paid attention to detail while completing assignments.
- Delivered services to customer locations within specific timeframes.
Executive Assistant to the Chairman and CEO-
AL Batra Glass Industries LLC
Dubai
02.2012 - 03.2017
- Provide calendar management for the CEO-Organized and coordinates schedules in calendar ;
- Act as liaison and provide support to the CEO;
- Arrange and handles all logistics for meetings and events; schedules meetings; develop, compile and distribute presentation materials;
- Complete a broad variety of administrative tasks ;
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of highly confidential and critical in nature;
- Worked closely with the CEO to keep him well informed and reminded of upcoming commitments and meetings;
- Processed travel expenses and reimbursements for executive team and senior management group for submission to CEO for approval;
- Answered high volume of phone calls and email inquiries;
- Screened calls and emails and initiated actions to respond or direct messages for the CEO.
Document Controller
Al Batra Glass Industries LLC.
Dubai
02.2012 - 03.2017
- Responsible for the filing system of the Admin Department - all incoming and outgoing correspondences thru email and fax;
- Ensuring quality formats being used adequately for correspondences , submittals, transmittals to clients,consultants, sub contractors and within divisions and departments;
- Maintain a file for all projects undertaken by Contracting Division making use of the project numbering system for easy traceability and proper order.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Provided support for document controls and worked with contract documents;
- Coordinated document exchange between departments, contractors, suppliers and customers;-
- Created project control documentation to support needs of important projects.
Executive Secretary to the General Manager
Essar Enterprises
Dubai6
12.2009 - 02.2012
- Keeps a recording of appointments and meetings for the General Manager;
- Transmits and receives emails and fax messages for the General Manager;
- Maintain proper filing system for administration files;
- Answers and receives calls for the company and directs it to the department concerned;
- Makes arrangements for General Manager's travels - ticket bookings and hotel bookings;
- Handles company petty cash fund - prepares monthly report for fund expenses and submits to accounting for replenishment.
- Assist marketing department in telemarketing - sending clients updates of company products and pricing .
- prepares presentation materials for the General Manager for client meetings.
Education
Pharmacy
University of Bohol
Bohol, Philippines 06.2005 - 05.2008
Skills
Computer Skills- MS Offices(Word, Excel, Powerpoint) Data Entry, Social Media
Customer Service Skills-Communications, Empathy, Patience and Technical Knowledge
Interpersonal Skills -Active listening, Teamwork,Dependability, Flexibility
Leadership skills-Reliability,Positivity,Effective feedback,Ability to teach and Mentor*
Problem Solving skills - Research, Creativity, Decision Making, Team Building
Timeline
United States of America - Head , Dispatch Dept.
Nejoum Aljazeera Used Cars LLC
11.2017 - Current
Head Logistics Officer- Shipping Dept.(export US)
Nejoum Aljazeera Used Cars
11.2017 - Current
Executive Assistant to the Chairman and CEO-
AL Batra Glass Industries LLC
02.2012 - 03.2017
Document Controller
Al Batra Glass Industries LLC.
02.2012 - 03.2017
Executive Secretary to the General Manager
Essar Enterprises
12.2009 - 02.2012
Pharmacy
University of Bohol
06.2005 - 05.2008